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Programme & Partnership Accountant – South Sudan

 FULL TIME  Comments Off on Programme & Partnership Accountant – South Sudan
May 192022
 

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Country: South Sudan
Organization: Concern Worldwide
Closing date: 5 Jun 2022

About the role: This is a 12 month, replacement role with unaccompanied terms based in Juba with a salary of Band 2 salary € 35.789 – 39.766.

You will report to the Country Financial Controller and will line manage Field Management Accountants, Finance Officers (FOs), Assistant Finance Officers (AFO), Cashier and work closely with Country Management team, Budget Holders, Shared Service Accountant, Desk Officer, Field and Juba Finance Team, Partner Organisations

We would like you to start as soon as possible.

Your purpose: To provide support to the CFC to ensure the effective functioning of the finance department in the field locations by providing day to day technical support and work with national and NGO partners. The post holder will coordinate finance issues and build the capacity of national staff for both Concern and partners, and support national staff to manage and carry out the work on the finance function. The post holder will report directly to the CFC. You will be located in Juba but the position requires 60% travel to field locations (currently: Unity, NBeG and Kajo-Keji of Central Equatoria)

You will be responsible for:

Financial Control:

· Guided Country Finance Controller and his/her team, ensure that Concern Worldwide financial policies and procedures are adhered to and implemented in a standardised manner.

· Maintain up-to date knowledge of and implement local government requirements and regulations related to financial matters including statutory deductions from national staff salaries such as income tax, social security, etc.

· In consultation with the CFC Conduct periodic visits to field offices

· Closely monitor all programme financial activities, and keep the Programme Director, Systems Director and Country Finance Manager advised of all situations which have the potential to negatively impact internal controls or financial management performance.

· Assist the field office budget holders in conducting the budget revision process, ensuring that appropriate levels of technical support and guidance are provided to all budget holders during the process of preparing the subsequent revisions.

· Manage the field finance department’s activities and schedules to meet the financial reporting requirements and deadlines specified by donors and Dublin HQ.

· Maintain Month End Closure file, including all signed journals and feedback from budget holders

· Ensure that steps are taken to mitigate the risks of fraud, including conducting random checks on large payments carried out in the field

Financial and Donor Reporting:

· Assist budget holders with preparation of donor budgets; interpretation of budgeting guidelines; ensure compliance with donor regulations and ensure their incorporation into the country annual operating budget & revisions

· Assist the Country Finance Manager with external (donor, audit firm, partner organisation, government, etc.) and internal control audits as required.

· Reconcile all balance sheet items on a timely basis, in accordance with Concern Worldwide policies & procedures

Staff Management & Capacity Building:

· Train National Finance staff in Concern systems and general accounting best practice

· To facilitate and provide basic training, technical support and guidance to the country program staff, particularly budget holders, for skills improvement in the areas of budget preparation and monitoring, budget revision, reporting, and internal control. This includes assisting them in understanding their management accounts.

· Develop and implement staff development plan for field office finance department staff

Donor Management:

· Assist in preparing donor financial reports and ensure the reports are shared with relevant persons in HQ, DO, RA, PDs and CFC

· Ensure that donor reports tie back to the general ledger from GP and donor original budgets

· Follow up and support on mapping of donor budgets against Concern Chart of Account.

Other Financial Milestones:

· Contribute to the development, review, and revision of financial and systems related procedures

· Undertake the financial assessment of potential Partners on a timely and comprehensive basis

· Summarize financial assessment findings and recommend whether engaging with a Partner is workable with resources available.

· Ensure all the relevant staff members (CFC, PD Programmes, Project Manager and Country Director) sign off financial assessment

· Ensure that all CILPAT documentation is being maintained on the Partner File for future reference

· Monitoring For each Partner, using CILPAT and any other available material as a basis, prepare a Partner Monitoring Programme

· Carry out Systems Review visits in accordance with the Partner Monitoring Programme.

· Perform regular Transaction Audits in accordance with the Partner Monitoring Programme

· Ensure an updated risk assessment is completed at least annually and is signed off by Senior Management after each field visit. Prepare and disseminate a Partner Visit Report

· Ensure programme staff are aware of their responsibilities regarding monitoring of partners. Ensure sign off from appropriate senior Programme representatives is obtained on the CILPAT, Partner Monitoring Programme and Annual Risk Review

· Ensure Partner Reports and findings are circulated to all interested parties within Concern and the Partner. Ensure all documentation relating to Concern‘s financial relationship with the partner is filed correctly and updated where necessary

· When needed, assist the Country Financial Manager in the process of obtaining explanations of variances between budget and actual spending and income and make necessary adjustments in cases of incorrect accounting entries

· In coordination with the HR Manager, manage the budgeting of national staff and HR budget monitoring

· Any other tasks mutually agreed with the AC, PD and/or CFC

· Supervise all programme office safe relations and cash box account activities

· Oversee the timely preparation, review and approval of all safe account and cash reconciliations on as regular a basis as necessary for effective financial control

· Assist the PD and CFC in ensuring compliance with Concern Worldwide policies and procedures in respect of cash management and assume responsibilities in the implementation of country specific policies such as authorisation limits, cash holding limits, cash movements, credit terms, advance payments, use of cash payment instruments.

· Be responsible for the review of fund transfer requests from the field and the timely preparation and follow-up/handling of Cash Transfer Requests to the field offices to ensure that appropriate balances are maintained to facilitate programme implementation

Concern Code of Conduct and Associated:

· Ensure adherence to the Concern Code of Conduct and Associated Policies

· Ensure finance staff understanding and adhere to the Concern Code of Conduct and Associated Policies

· Ensure the Core Humanitarian Standards (CHS) are understood by finance staff

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

· Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);

· Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;

· Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Confidentiality

· Ensure the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization without authority, except in normal execution of the above duties

· Ensure strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorised personnel only.

Your skills and experience will include:

Essential

· University degree with a background in finance, management, administration or a related field.

· Part or fully qualified Accountant.

· 3/4 years finance experience including donor and management reporting, accounting, staff and partner management and some capacity building initiatives (coaching, mentoring or training). Some overseas experience in emergency or development contexts a distinct advantage.

· Experience in donor budgeting and financial reporting.

· Experience working with a diverse range of institutional donors (especially USAID, ECHO, UN Agencies).

· Experience in managing large programme budgets.

· Strong analytical skills.

· Experience in training finance and non-finance staff

· Good oral and written English communication skills.

· Good team player and able to adapt to different cultures.

· Experience of working in a high-pressured, results focused and dynamic environment.

· Good understanding of donors and donor requirements.

· Strong computer skills particularly Microsoft office.

· Exposure to accounting software; knowledge of Microsoft Great plains would be an advantage.

Desirable

Education, Qualifications & Experience Required:

  • Experience of work in South Sudan / Great lakes / Horn of Africa region.
  • Experience in working in a complex emergency context.
  • Experience in working with partners.

Special Skills, Aptitude or Personality Requirements:

  • Cross cultural awareness and sensitivity.
  • Empathy with Concern’s goals and a commitment to capacity building, protection and participation.
  • Excellent communication and training / capacity building skills.
  • Ability to mentor and capacity build national staff.
  • Proven organisation, planning and management skills.
  • Ability to work on own initiative and lead diverse teams.
  • Openness to learning whilst being flexible and adaptable to a changing challenging environment.
  • Strong interpersonal and team work skills with patience and sense of humour.
  • Ability to work under pressure often to strict deadlines.
  • Knowledge of computer applications i.e. Microsoft packages: Excel, Word, and Outlook.
  • Willing to travel frequently.

How to apply

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.

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Finance Manager – South Sudan

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May 052022
 

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Country: South Sudan
Organization: Tearfund
Closing date: 11 May 2022

Are you an experienced and qualified Finance Manager? Tearfund South Sudan has an exciting opportunity for a professional and qualified Accountant as part of our Senior Management Team.

As Finance Manager (FM) you hold a crucial position within our South Sudan programme and you will be responsible for maintaining a system of financial record-keeping with timely, accurate and meaningful financial management information to enable the South Sudan team to monitor and manage the programme. In accordance with Tearfund policies and guidelines you will maintain and ensure a system of sound internal and partner controls in order to safeguard Tearfund assets, mitigate against the risk of financial loss and fraud and satisfy donor and statutory audit requirements.

Essential Qualifications required for the job

  • Degree and/or equivalent qualifications in a business administration, financial management, or related discipline
  • Qualified accountant (ACA or equivalent)

Do you have proven experience of:

  • financial management
  • planning and budgeting
  • institutional donor financial reporting
  • Managing people and capacity building of staff
  • Developing financial systems for organisations
  • Working with accounting software and online systems
  • overseeing organisational financial compliance
  • supporting internal and external audits

    Are you:

  • Able to accommodate changing priorities and to remain calm under pressure.

  • Able to demonstrate skills in working cross culturally

  • Able to communicate excellently complex financial data to non-finance staff

  • An excellent leader with strong management and organising skills

If the above describes you then please have a look at the Job Description attached and do apply!

The position is based in Juba, South Sudan with frequent travel to our various field bases in South Sudan.

The recruitment process will include specific checks related to safeguarding issues. In addition, personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure.

Documents

  • SSD_Finance Manager JD April 2022 (1).pdf (245.60 KB)

How to apply:

https://jobs.tearfund.org/tearfund/jobs/vacancy/finance-manager—south-sudan-2451/2477/description/

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Finance Manager – South Sudan

 FULL TIME  Comments Off on Finance Manager – South Sudan
May 052022
 

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Country: South Sudan
Organization: Tearfund
Closing date: 11 May 2022

Are you an experienced and qualified Finance Manager? Tearfund South Sudan has an exciting opportunity for a professional and qualified Accountant as part of our Senior Management Team.

As Finance Manager (FM) you hold a crucial position within our South Sudan programme and you will be responsible for maintaining a system of financial record-keeping with timely, accurate and meaningful financial management information to enable the South Sudan team to monitor and manage the programme. In accordance with Tearfund policies and guidelines you will maintain and ensure a system of sound internal and partner controls in order to safeguard Tearfund assets, mitigate against the risk of financial loss and fraud and satisfy donor and statutory audit requirements.

Tearfund’s 3 corporate priorities: Church and Community Transformation; Economic and Environmental Sustainability; and Fragile States are all included in the complex South Sudan programme, and implemented through Tearfund’s own operational team and local partners. Our strategy for the work in South Sudan outlines a continuing shift in our focus from emergency response to resilience and peace building activities with a strong focus on localization and durable solutions.

Do you have proven experience of:

  • financial management
  • planning and budgeting
  • institutional donor financial reporting
  • Managing people and capacity building of staff
  • Developing financial systems for organisations
  • Working with accounting software and online systems
  • overseeing organisational financial compliance
  • supporting internal and external audits

    Essential Qualifications Required:

  • Degree and/or equivalent qualification in a business administration, financial management, or related discipline

  • Qualified accountant (ACA or equivalent)

Desirable Requirments:

  • Post graduate qualification in accounting and financial Management qualification

    Are you:

  • Able to accommodate changing priorities and to remain calm under pressure.

  • Able to demonstrate skills in working cross culturally

  • Able to communicate excellently complex financial data to non-finance staff

  • An excellent leader with strong management and organising skills

If the above describes you then please have a look at the Job Description attached and do apply!

The position is based in Juba, South Sudan with frequent travel to our various field bases in South Sudan.

The recruitment process will include specific checks related to safeguarding issues. In addition, personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure.

Documents

  • SSD_Finance Manager JD April 2022 (1).pdf (245.60 KB)

How to apply:

https://jobs.tearfund.org/tearfund/jobs/vacancy/finance-manager—south-sudan-2451/2477/description/

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Apr 302022
 

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Country: South Sudan
Organization: International Organization for Migration
Closing date: 11 May 2022

Position Title : Finance Officer

Duty Station : Juba, South Sudan

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 11 May 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates

  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM in South Sudan has a range of programming centred around three broad areas: humanitarian coordination and support; humanitarian response and resilience; and peacebuilding, transition, and development. Humanitarian coordination and support includes leading/co-leading the Camp Coordination and Camp Management (CCCM) and Shelter and Non-Food Items (NFI) Clusters, Displacement Tracking Matrix (DTM), Water, Sanitation and Hygiene (WASH) and management of WASH and Shelter and NFI core-pipelines, humanitarian hubs and common transport services. Humanitarian response and resilience includes CCCM, WASH, Shelter & NFI, health, protection, gender equality and inclusion, mental health and psychosocial support and the management of a Rapid Response Fund. Under peacebuilding, transition and development, IOM South Sudan implements programming on housing, land and property issues, transition and recovery, transhumance conflict prevention, community-based violence reduction, community development and migration management.

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Resources Management (HoRM), and in coordination with the Senior Programme Coordinator (Community Resilience and Disaster Risk Management), the Finance Officer will be responsible and accountable for coordinating the budgetary and financial functions of the Community Resilience and Disaster Risk Management unit.

Core Functions / Responsibilities:

  1. Assist in monitoring and overseeing the financial management for all Enhancing Community Resilience Project (ECRP) related activities including the oversight of financial expenditure and accountability.

  2. Provide input for and coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.

  3. Ensure that accounting data is properly entered in PRISM, in accordance with IOM financial rules and practices, and maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations.

  4. Assist in forecasting cash flows according to activities and ensure daily control of funds disbursed; verify that funding is received in accordance with donor agreements.

  5. In conjunction with the Senior Programme Coordinator, monitor the ECRP’s budget and analyze variances between budget and actual expenditures.

  6. Follow up on advances/long pending balances in vendor accounts and ensure timely settlement and to keep vendor balances to the minimum.

  7. Provide support and information to ECRP staff throughout the project cycle to enable compliance with IOM’s policies and procedures and any donor-specific requirements.

  8. Make recommendations on procedural improvements and train national staff in the relevant areas of accounting and finance (as required).

  9. Liaise with other internal functional units of the Mission and support the Senior Programme Coordinator and HoRM in liaising with the World Bank, Government of South Sudan counterparts and other stakeholders as required in the performance of the accounting function.

  10. Liaise with relevant units at HQs, relevant Administrative Centres and Regional Office in Nairobi with regard to the accounting and financial activities of the Country Office.

  11. Perform such other related duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified

Accountants (ACCA) is an advantage.

Experience

• Experience in financial management, financial reporting, accounting, budgeting and purchasing;

• Experience preparing reports, budgets, statistics and coordinate administrative activities;

• Experience with international institutions knowledge of International Public Sector Accounting

Standards (IPSAS) and SAP is highly desirable;

• Experience with World Bank funded program a distinct advantage.

Skills

• Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities;

• Good knowledge of MS Office products, specifically Excel, and good computer literacy skills required;

• Knowledge of IOM accounting systems, software (SAP Finance) and procedures a distinct advantage.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 11 May 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 28.04.2022 to 11.05.2022

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2022 107 Finance Officer (P2) Juba, South Sudan (57541991) Released

Posting: Posting NC57541995 (57541995) Released

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Mar 302022
 

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Countries: Bangladesh, Burkina Faso, Burundi, Colombia, Ethiopia, Malawi, Nigeria, Sierra Leone, South Sudan
Organization: Christian Aid
Closing date: 8 Apr 2022

About us

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches, and local organisations who passionately champion dignity, equality, and justice worldwide. We are the changemakers, the peacemakers, the mighty of heart.

About the role

We are recruiting a Senior Internal Auditor International to work internationally developing our capacity in Africa, Asia & Middle East, and Latin & Central America.

The role will be part of the global Audit Risk and Assurance team, but its main focus will be to deliver a schedule of internal audits in the international programmes covering both whole country programmes and individual donor grants, reporting to the Internal Audit Manager for International.

This is a high-profile role that requires significant communication, negotiation, influencing, process, and controls skills to assist organisational understanding of and management of risk. It is also required to test compliance to Christian Aid’s key controls

About you

You are a skilled accountant with years of internal audit experience with INGOs. You can work on assignments autonomously or as part of a team. You can expertly interface with relevant audit stakeholders, scoping of audit work, testing of systems and processes, and providing timely reporting on the results of the audit to management for audits allocated to them within the overall internal audit plan. You are proactive and can support the capacity building of international teams, working closely with the Internal Audit Manager, International and help to embed a strong culture of compliance to ensure excellence in systems and processes.

Further information

This role requires applicants to have the right to work in the country where this position is based.

For internal candidates (CA staff) – This role can be based in their base location and where CA (Christian Aid) has an operational office.

For external Candidates (Non-CA staff) – This role is open for nationals based in the following locations:

  • Bangladesh
  • Burkina Faso
  • Burundi
  • Colombia
  • Ethiopia
  • India
  • Malawi
  • Nigeria
  • Sierra Leone
  • South Sudan

Salary Information: The salary will be based on Country pay scale rates and currency as follows:

  • Bangladesh – BDT -Tk 2,374,539
  • Burkina Faso – XOF 18,381,454
  • Burundi – BIF 67,546,863
  • Colombia –
  • Ethiopia – $25,643
  • India – INR – ₨ 1,745054
  • Malawi – GBP 28,487
  • Nigeria – NGN 14,825,050
  • Sierra Leone – GBP 25,120 P.A
  • South Sudan – $44,217 P.A

We value diversity and aspire to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion, or belief.

Christian Aid is committed to providing a safe and trusted environment for every person connected to the work we do; and to preventing any type of unwanted behaviour including sexual harassment and exploitation, abuse, and financial misconduct. Any candidate offered a job with Christian Aid is expected to share and demonstrate our values and adhere to Christian Aid’s Safeguarding policy and sign Christian Aid’s Code of Conduct.

You can expect a wide range of rewards and benefits, including a generous holiday allowance and flexibility that will ensure you enjoy a good work/life balance.

Competency questions

As part of your application you will be asked to demonstrate your suitability by giving answers to the following questions:

Impact and Influence: Describe a situation where you have identified a complex issue that impacted a number of different stakeholders and made appropriate recommendations in a credible and persuasive manner. How did you go about it and what difference did your input make to the situation that you had identified?

Customer Focus: In a recent role, what steps have you made to proactively develop relationships with people outside of your immediate team. How would these stakeholders describe you?

Effectiveness & Accountability: Describe a time when you have had to deal with competing priorities. How did you prioritise and what were the consequences of your decision?

How to apply:

https://jobs.christianaid.org.uk/vacancy/senior-internal-auditor–3648-jabi-district/3666/description/

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Mar 302022
 

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Country: South Sudan
Organization: Oxfam
Closing date: 6 Apr 2022

Terms of Reference

Building resilience through gender and conflict sensitive approaches to education, skills development and sustainable livelihoods in South Sudan

(Project Audit)

Partner Affiliate Ref 10877

Main Facts Table

Services **

Audit

Indicative Audit dates

11th April – 2022, to 14st April 2022

Contract Manager

Hellen Katunge

Contact Details

HKatunge@oxfam.org.uk

Duration of Contract

5th July 2021 – 31st Dec 2021

Oxfam is an independent organization, registered as a charity in England and Wales (no.202918) and Scotland (SC039042), Oxfam GB is a member of Oxfam International, with partners, volunteers, supporters and staff of many nationalities. We work on a global basis to overcome poverty and suffering. You can see more of our work on www.oxfam.org.uk

1. Background

Oxfam GB is a development, relief and campaigning organisation dedicated to finding lasting solutions to poverty and suffering around the world. We believe that every human being is entitled to a life of dignity and opportunity; and we work with poor communities, local partner organisations, volunteers, and supporters to help this become a reality.

The population of South Sudan continues to face severe challenges in terms of meeting basic needs and future prospects. The cycles of violent conflict compounded by an array of multifaceted challenges and political instability in has seriously affected socioeconomic development and compromised basic services infrastructure including education for girls and boys, and livelihood opportunities for women and men in South Sudan. The country, which only gained independence in July 2011, has one of the highest poverty rates in the world with more than 80% of the population living on the equivalent of less than $1per day income.

Food insecurity, a long-term issue for South Sudan, has worsened and continues to rise with estimated 6.96 million (61%) likely to face phase 3 out which 1.82 million people faced emergency phase 4 (IPC June, 2019). The conflict and displacement of populations has had an impact on agricultural production and livestock keeping, which the majority of people depend on for their livelihood.

The effects of climate change add to South Sudan’s food security crisis. Since 1980, decreasing rainfall has been accompanied by rapid increases in temperature, which is making ‘normal’ years effectively drier, this increase in dry spells as well as floods has further diminished their assets and their capacity to withstand shocks

Public spending on education was just 4.2% of the total annual budget in 2017/18 despite Government promises to spend 10%. Most education financing goes to staff (mainly teacher) salaries, state transfers, goods and services, but not investments in education infrastructure or quality of education.

South Sudanese women and girls facing multiple impact as Sexual and Gender Based Violence (SGBV) is being used as weapon of war and families giving their daughters in marriage in exchange of the cattle as bride price to overcome poverty.

Based on the context analysis above and on the existing experience of working in the target areas and with the local partners , The project funded by SIDA has been designed to address the imminent education crisis of South Sudan leaving millions of children, youth and adults without knowledge and skills, Especially young people and girls/women out-of-school will benefit from the activities as vehicles for change, the lack of qualified teachers with competences in gender and conflict sensitive education, poor livelihood opportunities induced by conflict and climate change, specifically related to subsistence agriculture and livestock rearing and Women face protection issues and have limited opportunities to participate in decision making and economic activities

2. Introduction

With an objective to strengthen resilience through access to education, skills development and improving livelihoods and a strong focus on targeting girls and women, a particularly vulnerable group in South Sudan, the proposed intervention aims to contribute to key objectives under Sweden’s Strategy for Development Cooperation with South Sudan for 2021 – 2025, namely: 1) peaceful and inclusive societies, and 2) basic public services and livelihood opportunities. The three cross-cutting themes of gender equality, climate/environment and conflict sensitivity have been taken into consideration in the design. In addition, the proposed project will support Sweden’s and South Sudan’s contribution to achievement of the Sustainable Development Goals.

The complex context in South Sudan calls for linkages and synergies in a One Programme Approach, which is defined by Oxfam in the following way “Oxfam’s one programme approach brings together our humanitarian, development and influencing programming to make a joined-up system capable of addressing current crises while delivering deep, systemic and long-term change at scale.

In this project the approach requires a transformation of traditional education interventions to a practice where different alternative education initiatives (ALP, functional literacy) are adapted to the needs of local communities and individuals, and integrated and implemented together with agriculture, livelihoods and technical vocational skills development programming.

The project designed also to draw on thinking around the ‘triple nexus’ (humanitarian – development – peacebuilding) by applying a conflict sensitive approach, which enables Oxfam and partners to adapt activities to the changing context. Concrete activities such as inclusion of youth and women in social dialogue around peacebuilding are intended to strengthen this strand of work.

Overall Objective of the project: Improved resilience through gender and conflict sensitive education and skill-based solutions for sustainable livelihoods among the target girls, boys, women and men.

Outcome 1: Conflict-affected adolescents, youth, women and men have improved knowledge and skills through safe, quality and gender responsive education and skills development.

Outcome 2: Strengthened inclusive participation and gender responsive local leadership to ensure resilient education systems and sustainable livelihoods.

Activities contributing to Outcome 1 Conflict-affected adolescents, youth, women and men to improve knowledge and skills through safe, quality and gender responsive education and skills development.

The project will offer learning opportunities for adolescent and youth in different ways according to their level of education. One of them is the Accelerated Learning Program (ALP) which is an opportunity for out of school adolescent and youth to finalize primary education. ALP is a condensed primary four-year course and recognized by the MoGEI as part of the Alternative Education System (AES).

The project will support girls in upper primary to continue their education and avoid early drop-out through targeted activities and more broadly through the project’s gender sensitive lens.

For skills development activities, Oxfam and partners will provide a combination of literacy, numeracy, life and technical skills development modules. Participants will have an option to continue skills development or applying for an accompanying package of a small startup grant.

Activities contributing to Outcome 2: Strengthened inclusive participation and gender responsive local leadership to ensure resilient education systems and sustainable livelihoods.

Given the nature of the proposed project, capacity development will focus on community based structures and local authorities within the education system – schools and learning centers Other stakeholders such as religious and village leaders will be consulted and involved where relevant.

The activities will strengthen existing structures to understand their role, the tools and processes related to their area of work as well as how to support community engagement, social accountability, risk reduction, and promoting social cohesion

The project will through learning centres both for accelerated learning, literacy training and skills development increase the community capacity to responds to shocks through community managed disaster risk reduction action planning .

Establishment of Village Saving Groups will be a complementary activity to beneficiaries of the other livelihood activities to encourage a culture of savings among groups and create Village Community Banks (VICOBA)

Relating to increasing productivity and production, the project will provide basic seeds and tools, mobilize communities to form producer groups to increase production and enable for easy delivery of extension services, construction of basic storage structures for reducing post-harvest losses and establish value-chains and increase farmers’ access to market, increase capacity of producer groups on better agronomic practices, business skills (linking to the financial, numeracy and literacy training).

The project will cover a period of four years from July’2021 to May’2025. And implementation areas will be Pibor, Jube and Rumbek in South Sudan. The total grant for five years period is SEK 85,494,235 ( USD9,906,330) including ICR allocation to executive Affiliate ( OXFAM IBIS). The project has been design ed to implement with national organizations.

The grant agreement is arranged in annual terms that follows European Calendar ( January to December) . The grant agreement and allocation for year one is $ 1,332,337 ( including 7% ICR) and the actual spend is $ 286,053 ( exclusive of 7% ICR).

3. Scope and Requirements

3.1 Timeline for the audit

The audit will commence in April 2022 when Oxfam GB will submit a complete list of transactions (for the period 5th of July’2021 to 31st December’2021) to the selected auditor. The table below stipulates the approximate timing for each subsequent stage of the process.

Audit firm to submit work plan and financial proposal

Before or on 6thth of April’2022

Selection process for the Audit firm completed

7thAprill’ 2022

Notifying selected Audit firm and negotiation/ Contract completed

7–8thAprill’ 2022

Transaction listing supplied to auditor

8thAprill’ 2022

Sample selected by auditor and share to Oxfam

9th April’ 2022

Auditor to review documentation

12-15thApril’ 2022

Draft audit report to be submitted to Oxfam for comment and follow-up

21st April,2022

Finalise country audit report

26th April,2022

Final report and management response to be sent to Oxfam IBIS

1stthMay’ 2022

3.2 Process for the audit

Oxfam GB will submit the financial reports including detailed transaction listings which reconciles to each report. The auditor will identify the transactions that they would like to review and submit this list to Oxfam GB. Oxfam GB will then contact the relevant country team to obtain the supporting documentation and request them to send the soft copies of the information to Juba. We have allowed two weeks for this process to take place, as it is proposed that email copies of transactions and relevant paperwork is acceptable, by the auditors. Once the documentation is received the audit will take place during second week of April’ 2022. The auditor shall report the identified amount in case there is missing supporting documentation.

4. Terms of Reference (TOR) for the audit

4.1 Introduction

Oxfam GB wishes to engage the services of an auditor to audit the project financial report for the period July’2021 to December 2021 for project activities at Oxfam GB country office in Juba funded by SIDA through Oxfam IBIS in Denmark and Oxfam GB. The audit shall be carried out in accordance with international audit standards issued by International Organization Federation of Accountants (IFAC), by an external, independent and qualified auditor (Certified Public Accountant/Authorized Public Accountant), and this TOR.

4.2 Objectives and Scope of the Audit

· Audit the financial reports for the period 5th July 2021 to 31st December 2021 and express an audit opinion according to ISA 800 series on whether SIDA project financial report is in accordance with Oxfam GB’s accounting records and SIDA’s requirements for financial reporting.

· that the accounts have been prepared as prescribed by the OPA and FIMM;

· that the accounts are correct and accurate and do not contain significant errors or omissions;

· that the financial provisions contained in FIMM have been complied with, and

· that the transactions comprised by the accounts are in accordance with contracts and the legislation and the OPA

The audit also will verify whether the CO has practised reasonable economies in the administration.

The auditor must verify that all transfers to and from the accounts have been reconciled with and checked against the transfers of grants from HO and to the CO.

· The auditor shall examine on a test basis that there is supporting documentation related to reported expenditure. For selection of sample size, please see updated ToR for SIDA funded project audit.i

· Examine if Oxfam GB has agreements with the organisations to which it channels parts of the funds and whether Oxfam GB has followed SIDA p audit requirements and have acted on received audit reports from these organisations.

· Produce a complete and accurate financing statement of the projects revenues and expenditure during the period under review.

· The auditors will obtain sufficient and appropriate evidence to enable an understanding of the accounting and all internal controls systems to assess their adequacy as a basis for the preparation of the project progress reports to SIDA and to establish whether proper accounting records have been maintained.

4.3 Specific Audit Instructions

**

4.4 The Audit Report

The audit report shall be in English and include the following items:

o Programme/Project number and name

o Implementing organisation

o Date of the co-operation agreement

o Reporting period and currency

o Exchange rate used in the Financial Programme/Project Report

o Total amount of budgeted income and expenditures (including balance from previous year) if any

o Total amount of actual income and expenditures (including balance from previous year) if any

o Auditor’s name, position, address, phone, fax and e-mail the report shall contain the responsible auditor’s signature (not just the audit firm) and title

o Opinion on the specific checks to be performed (listed above).

· Besides an opinion on the project financial statement, the report should include a separate paragraph commenting on the accuracy and propriety of expenditure of SIDA funding and the extent to which SIDA can rely on OXFAM’s financial reports as a basis for funding disbursements.

· The report shall contain details regarding used audit methodology and the scope of the audit, details of locations visited, and the relative size of samples tested.

· It should also state he basis of the auditor’s opinion. If the auditors give a qualified opinion the factors leading to the qualification should be given.

· The report shall contain an assurance that the audit was performed in accordance with international standards and by a qualified auditor.

· The audit report should provide a clear expression of opinion on the management of the OXFAM and on compliance with the funding agreement with SIDA through Oxfam IBIS

· The report from the auditor shall contain the audit findings made during the audit process explained above.

· The auditor shall make recommendations to address any weaknesses identified. The recommendations should be presented in priority.

· The audit report shall be presented to Oxfam in three signed hardcopies and one digital for onward transmission to the Oxfam IBIS no later than 27th of April 2022.

4.5. Management Letter.

The auditor is to prepare a Management Letter with the auditor’s detailed observations and recommendations from the audit and send this to CO Management. The Management Letter should include CO Management’s comments to the auditor’s observations

4.6. Project Financial Statements

The Project Financial Statements should include:

· A Summary of Sources & Uses of Funds showing the sources of SIDA and counterpart funds separately and the uses of funds by disbursement category, both for the current fiscal year and accumulated to date.

· A Statement of Uses of Funds by Project Activity showing expenditures of the project under each of the main project component and sub-component headings

· A separate note of any ineligible expenditure identified during the review

· As an annex to the Project Financial Statements, the auditor should prepare reconciliation between the amounts shown as received by the project from SIDA and that confirmed as being disbursed by SIDA As part of that reconciliation, the auditor should indicate the mechanism for the disbursement e.g. direct/ indirect reimburse expenditures.

5. Instructions for Submitting a Quote

5.1 Submitting a Quote

You will receive a request for quotation for the work to be done through our Procurement department and submit your quotation through an email based on the estimated expenditure to be audited.

In an event of significant variation between actual expenditure and quotation, Oxfam may request you to adjust the quotation.

N/a

How to apply:

Auditors are to direct any queries and questions regarding the content or process to jkeyar@oxfam.org.uk, HKatunge@oxfam.org.uk, and Csworo@oxfam.org.uk copying FKoske@Oxfam.org.uk , jubaquotations@oxfam.org.uk

All the proposals MUST be submitted to Jubaquotations@oxfam.org.uk by 06th April 2022

1. Enclosures

Appendix A: Oxfam’s Ethical and Environmental Policy

Oxfam requests that its suppliers incorporate the following statement into its final contract or terms and conditions of business. If you are unable to attest or agree to any of the following tterms, please inform your contact at Oxfam and we will discuss how best to incorporate an alternative statement.

Annex 1: Ethical Declaration You undertake that you, your parent, subsidiaries and any other organisations with an interest of more than 10% in your organisation, are not involved in any of the following activities: **

· arms manufacture;

· the sale or export of arms or strategic services to governments which systematically violate the human rights of their citizens, or where there is internal armed conflict or major tensions, or where the sale of arms may jeopardise regional peace and security.

· tobacco production and sale;

· the sale of baby-milk outside the WHO Code of Conduct;

· pesticide sales outside the FAO guidelines for pesticide retailing;

· extractive industries;

· public or formal party-political involvement or activity that compromises Oxfam’s independence; and/or

· any other activities which violate the basic rights of Oxfam GB’s intended beneficiaries.

·

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Grant Manager

 FULL TIME  Comments Off on Grant Manager
Mar 262022
 

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Country: South Sudan
Organization: Crown Agents
Closing date: 8 Apr 2022

About the role

Position Summary

The Grant Manager is responsible for ensuring excellent performance management of a portfolio of NGO implementing partners through monitoring financial, reporting, M&E and contractual compliance under HPF3. Working across departments, the IP Managers will be main point of contact for IPHQs, ensuring performance is monitored closely and improved. The post-holder will also be expected to undertake travel to field locations.

Responsibilities

  • Support in soliciting applications or proposals for funding under HPF contracts management.
  • Support in reviewing, analyzing and evaluating grant applications, costed work plans, budgets and proposals
  • Negotiating with Partners on terms and conditions of grants/contracts.
  • Review IP applications submitted during the RFP process and use this to create a monitoring plan
  • Ensure HPF implementing partners undergo Crown Agents Ethical Due diligence
  • Prepare contractual documents for review by the legal
  • Develop Implementing Partners audit terms of reference and approve
  • With regular communication with the Fund Administrators and Project Accountant, collate IP expenditure, variance and burn rate in technical areas to feed into capacity building plans
  • Work with technical managers and service providers to ensure that all targets and deadlines are achieved according to budgeted work
  • Work with the Programme Management unit in London to collate IP KPI performance
  • Carry out periodic review meetings with implementing partners to review progress against targets, performance indicators, work plan and budget
  • Carry out field visits to assess IP compliance with contract conditions and conduct financial management spot checks
  • Conduct and monitor resolution of audit findings and monitoring implementation of audit finding recommendations
  • Actively participate in quarterly Quality Improvement Meetings, inputting into IPs Action Plans
  • Monitor IP Action Plans and work closely with the Verification Manager to ensure the IP Monitors verify and validate the correct areas of Provide financial oversight on IPs financial management including forecasting, review of financial reports and ensure that expenditures are in line with the contractual agreements and approved budgets.
  • Monitor fiduciary, statutory and contractual compliance for implementing partners
  • Feedback and performance manage IPs when performance is low
  • Prepare IP monthly finance risk
  • With the Programme Management unit in London, review and evaluate technical and cost proposals for the emergency response (ER)
  • Ensure an up-to-date asset register for IPs is in place and any asset losses are recorded in the incident log and that FCDO is notified
  • Input into monthly, quarterly and annual reporting processes as
  • Manage the day-to-day communication with implementing Serve as the main focal point for communications to IPs.
  • Other tasks as assigned relating to IP compliance, procurement, and asset management as required and designated by line
  • Ensure that all IPs have up to date procurement plans
  • Lead and manage the grant officer and support the contracts team in the delivery of programme activities, participate in different meetings, workshops and forums as required.
  • During post contract/award phase, conduct post-award reviews and analyses to identify management, financial, contractual and administrative issues.
  • Perform final review of completed or terminated awards/contracts, making appropriate adjustments or disallowances, processing close-outs: and ensuring compliance with all regulatory, legal and contractual requirements.

About you

Requirements

  • Bachelor’s degree in a relevant subject from a reputable university
  • Demonstrable experience in management of multiple high value grants and/or
  • Experience working with a large number of implementing partners
  • High level of numeracy and demonstrable ability to work with large budgets
  • Experience in health programming and/or project management would be beneficial
  • Experience of managing a DFID and/or other multi-donor pooled fund grant and/or contract would be beneficial
  • Clear and articulate communicator in English, both in writing and verbally
  • Demonstrable ability to write reports and quality assure the work of others
  • Excellent interpersonal skills
  • Computer literate: at a minimum must be able to use Microsoft Office Word, Excel, Powerpoint and Outlook
  • Proficiency in Excel is mandatory
  • Ability and willingness to travel throughout South Sudan

Location: Juba, South Sudan

About us

Background information

Health Pooled Fund South Sudan (HPF3) is a five-year, multi-donor programme led by the British Government’s Foreign, Commonwealth and Development Office (FCDO) and including the Government of Canada, the Swedish International Development and Cooperation Agency (SIDA), the United States Agency for International Development (USAID), GAVI – The Vaccine Alliance and the European Union (EU). HPF3 began in October 2018 and will end in October 2023.

HPF3 merges two previous health programmes – Health Pooled Fund 2 (HPF2), which provides healthcare at health facility level, and the Integrated Community Case Management 2 (ICCM2) programme, which provides healthcare to children under-five in remote communities. HPF3 supports delivery of community level, essential primary health care, secondary health care and referral health services, stabilization of local health systems, and procurement and supply chain management of essential medical commodities.

HPF Supports health care services in Eight States: Eastern Equatoria State, Central Equatoria State, Western Equatoria State, Northern Bahr el Ghazal State, Western Bahr el Ghazal State, Warrap State, Unity State and Lakes State.

The programme impact will be an improved health and nutrition status for the population of South Sudan that essentially saves lives and reduces morbidity (including maternal, infant and under-5 mortality), and has the following three principal outcomes:

  • Improved health and nutrition services for the population, especially women and
  • Improved community engagement and accountability of health
  • Stabilization of local health

To attain these outcomes, the HPF3 team is responsible for:

  • Effective programme management, including robust risk
  • Ensuring continuity of and support to service delivery, with a focus on improving
  • Specialist technical assistance covering health service delivery, community engagement, nutrition, health planning, information and
  • Procurement and supply chain management of essential medical commodities
  • Management of the Implementing Partner fund
  • Management of fiduciary risk associated with use of donor

You’ll be working with Crown Agents which is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and international level to achieve lasting change drawing on our insight and experience.

Crown Agents is committed to diversity and will promote diversity for all candidates at all times as well as a business culture that reflects that belief. Crown Agents will treat everyone equally irrespective of race, religion, colour, sex, age, national origin, disability or sexual orientation, and places an obligation upon all staff to respect and act in accordance with the policy. Crown Agents shall not discriminate unlawfully when deciding which candidates are selected for interview, or in any terms of employment, and will ensure that each candidate is assessed only in accordance with their merits, qualifications and abilities to perform the role. Crown Agents is committed to being an organisation enhanced by diversity and encourages applications from anyone who shares our values and commitment to improving the lives of communities affected by poverty or conflict.

About what’s on offer

Crown Agents offers a competitive benefits package.

How to apply:

Job Details | Crown Agents

click here for more details and apply

Grant Manager

 FULL TIME  Comments Off on Grant Manager
Mar 232022
 

CLICK HERE TO SEARCH FOR SIMILAR OFFERS

Country: South Sudan
Organization: Crown Agents
Closing date: 8 Apr 2022

About the role

Position Summary

The Grant Manager is responsible for ensuring excellent performance management of a portfolio of NGO implementing partners through monitoring financial, reporting, M&E and contractual compliance under HPF3. Working across departments, the IP Managers will be main point of contact for IPHQs, ensuring performance is monitored closely and improved. The post-holder will also be expected to undertake travel to field locations.

Responsibilities

  • Support in soliciting applications or proposals for funding under HPF contracts management.
  • Support in reviewing, analyzing and evaluating grant applications, costed work plans, budgets and proposals
  • Negotiating with Partners on terms and conditions of grants/contracts.
  • Review IP applications submitted during the RFP process and use this to create a monitoring plan
  • Ensure HPF implementing partners undergo Crown Agents Ethical Due diligence
  • Prepare contractual documents for review by the legal
  • Develop Implementing Partners audit terms of reference and approve
  • With regular communication with the Fund Administrators and Project Accountant, collate IP expenditure, variance and burn rate in technical areas to feed into capacity building plans
  • Work with technical managers and service providers to ensure that all targets and deadlines are achieved according to budgeted work
  • Work with the Programme Management unit in London to collate IP KPI performance
  • Carry out periodic review meetings with implementing partners to review progress against targets, performance indicators, work plan and budget
  • Carry out field visits to assess IP compliance with contract conditions and conduct financial management spot checks
  • Conduct and monitor resolution of audit findings and monitoring implementation of audit finding recommendations
  • Actively participate in quarterly Quality Improvement Meetings, inputting into IPs Action Plans
  • Monitor IP Action Plans and work closely with the Verification Manager to ensure the IP Monitors verify and validate the correct areas of Provide financial oversight on IPs financial management including forecasting, review of financial reports and ensure that expenditures are in line with the contractual agreements and approved budgets.
  • Monitor fiduciary, statutory and contractual compliance for implementing partners
  • Feedback and performance manage IPs when performance is low
  • Prepare IP monthly finance risk
  • With the Programme Management unit in London, review and evaluate technical and cost proposals for the emergency response (ER)
  • Ensure an up-to-date asset register for IPs is in place and any asset losses are recorded in the incident log and that FCDO is notified
  • Input into monthly, quarterly and annual reporting processes as
  • Manage the day-to-day communication with implementing Serve as the main focal point for communications to IPs.
  • Other tasks as assigned relating to IP compliance, procurement, and asset management as required and designated by line
  • Ensure that all IPs have up to date procurement plans
  • Lead and manage the grant officer and support the contracts team in the delivery of programme activities, participate in different meetings, workshops and forums as required.
  • During post contract/award phase, conduct post-award reviews and analyses to identify management, financial, contractual and administrative issues.
  • Perform final review of completed or terminated awards/contracts, making appropriate adjustments or disallowances, processing close-outs: and ensuring compliance with all regulatory, legal and contractual requirements.

About you

Requirements

  • Bachelor’s degree in a relevant subject from a reputable university
  • Demonstrable experience in management of multiple high value grants and/or
  • Experience working with a large number of implementing partners
  • High level of numeracy and demonstrable ability to work with large budgets
  • Experience in health programming and/or project management would be beneficial
  • Experience of managing a DFID and/or other multi-donor pooled fund grant and/or contract would be beneficial
  • Clear and articulate communicator in English, both in writing and verbally
  • Demonstrable ability to write reports and quality assure the work of others
  • Excellent interpersonal skills
  • Computer literate: at a minimum must be able to use Microsoft Office Word, Excel, Powerpoint and Outlook
  • Proficiency in Excel is mandatory
  • Ability and willingness to travel throughout South Sudan

Location: Juba, South Sudan

About us

Background information

Health Pooled Fund South Sudan (HPF3) is a five-year, multi-donor programme led by the British Government’s Foreign, Commonwealth and Development Office (FCDO) and including the Government of Canada, the Swedish International Development and Cooperation Agency (SIDA), the United States Agency for International Development (USAID), GAVI – The Vaccine Alliance and the European Union (EU). HPF3 began in October 2018 and will end in October 2023.

HPF3 merges two previous health programmes – Health Pooled Fund 2 (HPF2), which provides healthcare at health facility level, and the Integrated Community Case Management 2 (ICCM2) programme, which provides healthcare to children under-five in remote communities. HPF3 supports delivery of community level, essential primary health care, secondary health care and referral health services, stabilization of local health systems, and procurement and supply chain management of essential medical commodities.

HPF Supports health care services in Eight States: Eastern Equatoria State, Central Equatoria State, Western Equatoria State, Northern Bahr el Ghazal State, Western Bahr el Ghazal State, Warrap State, Unity State and Lakes State.

The programme impact will be an improved health and nutrition status for the population of South Sudan that essentially saves lives and reduces morbidity (including maternal, infant and under-5 mortality), and has the following three principal outcomes:

  • Improved health and nutrition services for the population, especially women and
  • Improved community engagement and accountability of health
  • Stabilization of local health

To attain these outcomes, the HPF3 team is responsible for:

  • Effective programme management, including robust risk
  • Ensuring continuity of and support to service delivery, with a focus on improving
  • Specialist technical assistance covering health service delivery, community engagement, nutrition, health planning, information and
  • Procurement and supply chain management of essential medical commodities
  • Management of the Implementing Partner fund
  • Management of fiduciary risk associated with use of donor

You’ll be working with Crown Agents which is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and international level to achieve lasting change drawing on our insight and experience.

Crown Agents is committed to diversity and will promote diversity for all candidates at all times as well as a business culture that reflects that belief. Crown Agents will treat everyone equally irrespective of race, religion, colour, sex, age, national origin, disability or sexual orientation, and places an obligation upon all staff to respect and act in accordance with the policy. Crown Agents shall not discriminate unlawfully when deciding which candidates are selected for interview, or in any terms of employment, and will ensure that each candidate is assessed only in accordance with their merits, qualifications and abilities to perform the role. Crown Agents is committed to being an organisation enhanced by diversity and encourages applications from anyone who shares our values and commitment to improving the lives of communities affected by poverty or conflict.

About what’s on offer

Crown Agents offers a competitive benefits package.

How to apply:

Job Details | Crown Agents

click here for more details and apply

Project Administration Manager – SOUTH SUDAN – M/F

 FULL TIME, Servicio al Cliente, SHIFT, Sin clasificar  Comments Off on Project Administration Manager – SOUTH SUDAN – M/F
Mar 122022
 

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Country: South Sudan
Organization: ALIMA
Closing date: 31 Mar 2022

ALIMA, the international medical NGO with a human face, which places at the heart of its model the co-construction of projects and professional paths

ALIMA PRESENTATION

ALIMA’S SPIRIT: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion, or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

  1. Patient First – Patient centered medical care
  2. Revolutionizing humanitarian medicine through research
  3. Responsibility and freedom: encourage decision-making by those closest to patients
  4. Commitment to a dynamic of continuous quality improvement
  5. Creating a climate of trust among colleagues
  6. Collective intelligence
  7. Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to :

● Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and sexist and sexual violence, the policy of prevention of corruption and fraud;

● Report any violation of the policies, framework documents, and procedures to a superior, to a referent

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 7 million patients and today deploys its operations in 12 African countries. In 2020 we developed 67 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics, and extreme poverty. All of these projects are carried out in support of national authorities through nearly 357 health facilities (including 45 hospitals and 312 health facilities). Whenever possible We work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects, particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM: more than 2000 people are currently working for ALIMA. The field teams, closest to the patients, receive their support from coordination teams generally based in the countries’ capitals. These receive support from the 4 desk teams and the emergency and opening team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working to raise funds and represent ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams working on behalf of other organizations such as medical NGOs BEFEN, ALERT Health, SOS Doctors / KEOOGO, AMCP, research organizations PACCI, and INSERM, Bordeaux or Copenhagen Universities, the INGO Solidarités International, and many others.

COUNTRIES WHERE WE WORK: Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, South Sudan, Sudan, Mauritania.

THE WORK WE DO covers: Malnutrition, Maternal Health, Primary Health, Pediatrics, Malaria, Epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), Hospitalization, Emergencies, Gender-Based Violence, Opening / Closing.**

ALIMA IN SOUTH SUDAN

ALIMA has been present in South Sudan since 2016. The projects in Raja and Wau in Western Bahr el Ghazal were both closed earlier in 2021 due to the end of the funding cycle for both projects. ALIMA is currently planning a new set-up in South Sudan with new projects following an explo mission in Pibor County Administrative Area. ALIMA is looking for a new coordination team to guarantee the implementation of a new project with new funding as well as revitalize representation and networking with national and local authorities (MOH, RRC, etc.), UN, donors, clusters, NGO Forum, and all other relevant stakeholders.

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 2: The job holder will be in a “regulated” position (accountant, lawyer, legal executive, etc.); therefore, a criminal record check will be required.

FUNCTIONAL AND HIERARCHICAL LINKS

Work Location:

● Location: South Sudan, Pibor County (location confirmation subjected to funding)

● Project: Improvement of access to maternal and child healthcare

Line Manager:

● Project Coordinator

● Directly line manages Admin Assistants, also collaborates with Logistic, HR managers and National staff of the project

MISSION AND MAIN ACTIVITIES

The Project Administration Manager is in charge of the program’s administration, finance and Human resources. Together with the Program Managers, he/she is responsible for expenditure and compiles the budget tracking reports for each program. He/she also manages cash flow.

He/ She is responsible for the implementation of Human Resources policies in the project and the correct Administrative Management of all staff working in the project (National, International).

Participate in ALIMA facilitated rapid response mechanism (RRM) training, and will be part of the response team (where necessary) in the event of crisis (outbreaks and displacement).

Main responsibilities:

▪ Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions.

▪ In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up.

▪ Ensure hiring, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights, and preparing all mandatory tax declarations, in order to ensure legal compliance.

▪ Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.

▪ Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on-time and accurate salary payments.

▪ Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.

▪ Plan and supervise, in close coordination with the HRCo, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.

▪ Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and ALIMA commitment.

▪ In close collaboration with the Project Coordinator and HRCo, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) and ALIMA.

▪ In close collaboration with the Project Coordinator and HRCo, looks for the best options to avoid and/or solve possible labour conflicts in the project.

▪ Ensures all staff in the Project (National, International, Regional, visits, etc.) is properly briefed and/or inducted.

▪ Is responsible for all movements and/or accommodation of staff in the Project.

▪ Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank conciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.

▪ Implement and supervise transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following ALIMA guidelines and rules, and using the respective software in place.

▪ Ensures that monthly accountancy closure is taking place and controlled, with due quality and on due time.

▪ In close collaboration with the Project Coordinator and the Finance Coordinator, analyse and follow up the project budget, in order to ensure that funds are used according to funding contracts and to proposing corrective action.

▪ Ensures all HR, Administrative and Financial reporting of the Project (Homere and SAGA monthly closure, SitReps, etc.).

Implementation of prevention measures against abuse of power, gender-based and sexual violence

· Participates in training and awareness-raising sessions

· Implements abuse prevention standards

· Ensures that team members follow training and awareness sessions and apply abuse prevention rules

· Contributes to creating and maintaining a nurturing and protective environment

EXPERIENCE AND SKILLS

● University degree in finance, administration, and human resources

● Minimum 2-year experience in Finance & HR management Experience with medical international NGO, an asset

● Perfect knowledge of MS Office package, especially Excel & Word

● Knowledge of Saga (Finance software) & Homere (HR software) is an asset

BEHAVIORAL SKILLS

● Strong interpersonal skills, teamwork.

● Strong communication skills

● Ability to work on own initiative and adaptable to changing needs and situations

● Flexible, patient, and adaptable to a changing environment.

● Ability to work under pressure with numerous deadlines, etc.

Languages :

● English Speaking, reading, and writing, mandatory. French is an asset;

● Proficiency in a local language is an asset

CONDITIONS

Duration and type of contract: French contract: 6 months

Starting position: 04 April 2022

Salary: according to ALIMA scale + experience + per diem

ALIMA supports:

● travel expenses between the expatriate’s home country and the place of assignment

● accommodation costs

● 2.08 days off per month

● daily per diem

● medical coverage from the first day of the contract to one month after the date of departure from the country of assignment for the employee and his/her dependents

● the break policy every 3 months (for 6 months of the mission)

● evacuation for the employee.

How to apply:

To apply, please send your CV and cover letter to our page before the closing date.

Link to apply for this position:

https://hr.alima.ngo/jobs/detail/9331?utm_campaign=Campagne+d%27offres+&utm_medium=Website&utm_source=Rweb

Applications are processed in the order in which they are received. ALIMA reserves the right to close the offer before the initial deadline if an application is accepted. Only complete applications (CV in PDF format + letter of motivation) will be considered.

Female candidates are strongly encouraged to apply.

Important remarks

● Only successful applicants will be called for an interview.

● No monetary transactions, neither demands of favours in kind, nor other types of favoritism will be tolerated in the recruitment process.

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Finance Manager

 Diseño Grafico, FULL TIME  Comments Off on Finance Manager
Mar 092022
 

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Country: South Sudan
Organization: Medair
Closing date: 8 Jun 2022

Role & Responsibilities

The Finance Manager oversees the financial activities of the programme and carries out the various accounting functions required in order to provide accurate and timely information to donors, GSO, field management and the field teams on the financial status of the programme. This involves organising and further developing the financial processes required for the projects to function effectively as well as managing the finance team, providing coaching and training.

Project Overview

Multi-sectoral relief programme in South Sudan including provision of Health, Nutrition, WASH, Psychosocial support, and NFI/emergency shelter services across fixed and emergency response locations.

Workplace & Working Conditions

Field based position in Juba, South Sudan.

Starting Date / Initial Contract Details

April 2022. Full time, 24 months.

Key Activity Areas

Financial Management

  • Reconciling / verifying bank and cash amounts on a weekly basis.
  • Ensuring payments are made in a timely fashion, as well as in line with Medair policies and procedures.
  • Ensure prompt entry of all transactions for the programme into Field Connect, reviewing all transactions on a monthly basis.
  • Compiling the monthly cash needs forecast for the programme, ensuring that money is transferred between locations in a timely manner and that daily cash needs are met.
  • Supporting field bases in financial matters, as required.
  • Monitoring project spending on an on-going (monthly) basis, and provide feedback to project teams, and senior management as required.
  • Ensure that Medair Finance Procedures are followed in all Country Programme’s offices as part of internal control monitoring.
  • Work with Budget holders, senior management and GSO staff in the preparation and development of budgets for projects and shared costs.
  • Support the preparation of donor budgets and financial reports within the required time frame.
  • Allocate cost’s to donors in line with contracts and donor regulations.
  • Prepare for, manage and support internal and external field financial audits, providing all information required by local legislation, donors, GSO or other bodies.
  • Support internal and external GSO financial audits as required.

Administration

  • Meet the finance related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
  • Work with HR to ensure the preparation of monthly payroll list, payment and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
  • Support the GSO Finance Programmes Officer (FPO) in reporting to donors, providing relevant documents and narrative explanation of any anomalies or discrepancies.

Staff Management

  • Manage and oversee the programme finance staff including recruitment, day-to-day management, staff development and training, appraisal, etc. Provide functional supervision to field Finance Officers.

Communication

  • Develop and maintain a communication structure with colleagues to ensure they are kept informed of applicable financial activities and requirements, including the distribution of key financial information.

Security

  • Control and manage the security of in-country cash when held on site and when being transferred to other account holders.
  • Conduct regular internal audits and report immediately any possible fraud or theft.

Quality Management

  • Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • Certified Public Accountant (CPA) completed. University degree in relevant subject desirable.
  • Strong working knowledge of English (spoken and written).

Experience

  • Relevant professional experience in a financial position for at least three years.
  • Experience in a financial supervisory position.
  • Overseas experience, preferably working in the NGO finance sector.
  • Experience working with institutional donors and representing at national and local levels desirable.
  • High numeracy skills. Problem solving ability. Excellent attention to detail. Good document writing skills.
  • Able to manage own work and resources in a way that meets time bound objectives.
  • Strong organisational skills and the capacity to analyse and prioritise needs.
  • Strong leadership skills and a supportive management style.
  • Able to take the initiative in project decisions.
  • Able to work under pressure and manage personal stress levels.
  • Creative, open-minded, flexible, self-learner.
  • Able to cope with basic living conditions in the field and during field trips.

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).

d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

How to apply:

Application Process

To apply, go to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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Finance and Administration Manager Africa Educational Trust (AET) South Sudan

 FULL TIME, Tecnicos  Comments Off on Finance and Administration Manager Africa Educational Trust (AET) South Sudan
Feb 032022
 

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Country: South Sudan
Organization: Africa Educational Trust
Closing date: 16 Feb 2022

Hours of work: 35

Background:

AET as part of the Street Child group believes that every child deserves the chance to go to school and learn. Our projects focus on a combination of education, child protection and livelihood support to address the social, economic, and structural issues that underpin today’s education crisis. We partner with local organisations and communities to deliver our locally rooted programmes, using evidence to drive learning and the refinement and scale-up of programmes to create maximum impact for most children at the lowest cost. We pride ourselves on being willing to go to the world’s toughest places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 500,000 children to go to school and learn and supported over 33,000 caregivers to set up businesses so they can afford the cost of educating their children.

Role Purpose

The Finance and Administration Manager will form part of the Senior Management Team. He/she will be responsible for the financial and administrative operation of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursement, ledgers, receipts, cash requisition forms, budget, and budget management, etc.

Key Responsibilities

· Establish and implement financial procedures in line with AET requirements

  1. This involves submitting monthly requisitions, establishing budgets, documenting expenditure monthly, and ensuring that the necessary records of expenditure are stored safely.
  2. Monitoring petty cash and bank balances to ensure that sufficient funds are available for program needs.
  3. Ensuring monthly updates are sent to AET regional office.

· Timely and accurate recording of all financial transactions in line with organizational and donor needs.

  1. Establish and prepare accurate information for budget monitoring and progress reporting of programs
  2. Prepare programme financial reports in the format required by donors to support the programmes team

· Provide support and advice on budget preparation and revisions to the programmes team

  1. Work with the programmes team in order to ensure that budgets illustrate the appropriate costs
  2. Monthly review expenditure against projected budget with the programmes team and make budget adjustments within donor tolerance or assist with budget realignment proposals for donor approval
  3. Work with the programmes team to cost new programmes for proposal development
  4. Monitor and control the country cashflow requirements and cash security to ensure the smooth implementation of the country operations

· Provide support and advice on all elements of the procurement and logistic processes

  1. Work with the programme co-ordinator and regional team to ensure that all goods and services are procured in line with AET Procurement Policy

  2. Provide support with all aspects of the procurement process

· Support internal staff and staff at partner organizations on the development and implementation of financial systems

  1. Provide capacity building for staff to ensure that their financial skills are sufficient

  2. Work with implementing partners and local partners in order to ensure that they possess the necessary financial skills and provide support where necessary

  3. Ensure that project operations are in compliance with donor policies and procedures;

· Control of payroll and responsibility for adhering to all local laws including tax payments

· Manage the organization’s annual external statutory audit process

· Manage and lead the finance staff, fix objectives, and assess the staff he/she line-manages

· This job description is not intended to be all-inclusive, and the employee will also perform other related tasks as required and be responsible for reporting and communication of progress and achievement of the specific assigned task

Core Values:

  • Commitment to AET mission, vision, and values, and the ability to convey with enthusiasm AET’s role in South Sudan.
  • High integrity, honesty, and confidentiality; ability to deal tactfully and discreetly with situations, people, and information.
  • Acceptance of diversity and inclusion as a core value.
  • Willingness to work in a flexible, sub-optimal, stressful, and unstable environment.
  • A resource and budget-sensitive approach – mindful of the need to balance high standards with the imperative stretching resource envelopes as far as possible, to benefit as many as possible of the hundreds of thousands of children in South Sudan who presently lack, and are unlikely to acquire, these core life skills.
  • Ability to prioritize with good time management skills.
  • Strong management and interpersonal skills.
  • Strong awareness of key development issues and trends at the national level.
  • Ability to represent the organization externally, including with partners and donors.
  • Should have the right to work in South Sudan.
  • Ability to work easily with national and international colleagues alike;
  • Entrepreneurial and business spirited
  • Knowledge of donor compliance

Reporting

This position reports directly to the South Sudan Country Manager but with a dotted line technical reporting responsibility to the AET Regional Finance Manager.

Qualifications and Experience:

  • A qualified accountant with a degree.
  • At least 3 years of senior financial management experience, with preference given to those having worked in an NGO setting.
  • Proven financial analysis and forecasting ability.
  • Experience managing a large annual budget.
  • Demonstrable experience in training and leading a team.
  • Experience in managing multiple projects.
  • Proven experience in donor reporting.
  • Excellent proficiency in Microsoft Office and large datasets
  • Should have skills in using accounting software packages

Special conditions

AET’s commitment to Safeguarding

AET is committed to the safeguarding and protection of the communities we serve, our partners, our volunteers, and our staff.

As part of this commitment to safeguarding, all offers of employment will be subject to satisfactory references and appropriate background checks. Street Child also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

How to apply:

Interested candidates to send curriculum vitae (including comprehensive details of key achievements and responsibilities, and a list of references) along with a covering letter to: hr@africaeducationaltrust.org latest by 16th Feb 2022.

Africa Educational Trust is an equal opportunity employer and does not discriminate on any basis. We embrace diversity including culture and religion. Candidates from all backgrounds are welcome to apply. Candidates must have the right to work in South Sudan. This requirement will apply to all applicants irrespective of their nationality. Only shortlisted candidates will be contacted.

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Finance Manager

 FULL TIME, Hoteles  Comments Off on Finance Manager
Jan 082022
 

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Country: South Sudan
Organization: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Closing date: 21 Jan 2022

Responsibilities

  • Managing the Programmes’ finances, among others manage journals and accounts, financial monitoring, and budget planning
  • Providing customer-oriented services to project and partners
  • Ensuring that current GIZ policies are being implemented in the programs
  • Supporting the development, implementation, and adaptation of digital tools, processes, and standards in the team (e.g. Onsite Reporting and Operations).
  • Checks completeness of project vouchers for booking by the office accountant in a timely manner.
  • Controls and ensures that project journals and accounts are correct; Ensures correctness of entries in the office journals of debited costs and incomes.
  • Checks the project account balances reports; initials the bank reconciliation sheet, cash reports, and list of outstanding items (receivable and liabilities);
  • Follows up the receivables and liabilities
  • Ensures the project cash flow and availability of financial resources on the project bank account and Letter of Credit account and prepares drawing of money from HQ for signature by the Programme manager
  • Implements an internal control system according to GIZ internal control manual and specific requirement of the project with appropriate checks and balances to ensure that GIZ “process and rules” (P+R) in financial management, accounting, and record keeping are respected;
  • Maintains a list of complete and accurate financial records including all supporting documentation;
  • Assist the Cashier in overseeing the cash box and cheques, including safe keeping, and the implementation of regular cash box reconciliations according to GIZ rules and regulations
  • Reports any issues or suspicions of financial irregularity or breach of P+R to the Programme Manager;
  • Preparing, steering, and following up internal controls and internal and external audits  Supports the Programme manager with financial planning and cost calculations for monitoring, steering, reporting, and proposal purposes;
  • Is responsible for the monthly budget calculation
  • develops planning, monitoring, and reporting templates; using tools such as Excel, monitor the costs and expenses incurred under the various project components and numbers with IT applications such as Onsite and WinPACCs
  • manages and monitors the monthly accounting and financial plans
  • facilitates and approves commercial and legal suitability checks of local subsidy and financial agreement recipients
  • Following up supporting documents on new contracts and follows-up on signing those contracts
  • Following up on timely settlements of advances of Local Subsidies and settlements of financial agreements
  • Collaborates with coordination office procurement and finance department regarding the local subsidies and financial agreements.
  • Prepares invoices based on contractual agreements
  • Tracks admin and finance procedures in the project and reports the status to the project manager
  • Guides the local subsidy officer in training project/program staff and partners who receive Local Subsidies or who have entered into a financial agreement to adhere to finance and admin rules as necessary
  • Facilitates correspondence between the project and partner institutions
  • Assures in close cooperation with the GIZ country coordination office, that procurement is done according to GIZ rules and regulations at the project level
  • Checks maintain and keep vehicle records, insurance logbooks up to date always, including vehicle logbooks, average fuel consumptions, registration, and insurance renewals.
  • supervises staff assigned to do so according to the 4-eye principle
  • supports the procurement officer in the registration and monitoring of assets.

Your Profile

  • Bachelor´s degree (or higher) in finance, business administration, accounting, economics, or similar or related area
  • 7 years of progressive professional experience in accounting and financing
  • 5 years of professional experience with an international NGO, international organization, or enterprise
  • Extensive knowledge of commercial processes and a sound understanding of financial and contractual tasks
  • Proven skills and experience in financial management
  • Good knowledge of relevant IT instruments and accounting software (WinPaccs, MS Office, MS Teams). Experience in working with SAP is an asset.
  • High level of self-organization and ability to work independently
  • Willingness to continuously update know-how and skills in a changing environment
  • Ability to motivate and support colleagues
  • Excellent communication skills and team player mentality
  • Exceptional intercultural sensitivity
  • Fluent Business English, knowledge in Juba Arabic and German are assets
  • willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

How to apply:

Applicants should submit their CVs and cover letters declaring interest for the position to the GIZ-Coordination Office along ministries road Juba town next to Juba town main mosque or by email to HR-Suedsudan@giz.de.

Please note that all applications must be submitted with non-returnable photocopies of all the relevant documents including recommendation(s) from the previous employer(s) and a copy of the national certificate.

Original documents will only be required for verification during interviews if requested. Ensure that you and your referees are reachable via the stated contact information during the daytime.

Only shortlisted candidates will be contacted for interviews. If you didn’t hear from GIZ 3 weeks after the closing date, please note that your application wasn’t successful. This position is open only to South Sudanese nationals and foreigners with valid residence and work permits.

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