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Internal Audit Coordinator

 Finanzas, FULL TIME, Ingenieria Quimica, Recursos Humanos  Comments Off on Internal Audit Coordinator
Jul 202021
 

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Country: South Sudan
Organization: Save the Children
Closing date: 30 Jul 2021

Internal Audit Coordinator National Contract:

To provide an independent objective assurance and consulting activity designed to add value and improve the organisation’s operation by using a systematic disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes. The main role is to conduct internal audits of SCI Country office programs spread across the Country as well as performing other duties in the absence of, or as delegated by the Internal Auditor. and documented.

In order to be successful you will bring/have. Participate in annual audit planning for SCI CO based on risk assessments and communicate the audit dates, as appropriate to Senior Management Team (SMT). Support the Internal Auditor to identify and mitigate risk using tools that facilitate both field level and Country Office level risk analysis and mitigation.

Perform risks-based audits (RBIA) of various organizational units (i.e. Finance, Supply Chain Management, Human Resource) within the aimed at evaluating the adequacy of the systems of internal control and recommending improvements in controls in areas where deficiencies are identified.

QUALIFICATIONS AND EXPERIENCE

  • Bachelor’s degree in an area of accounting, auditing or Business administration or equivalent. Internal Audit qualification (CIA) Other professional certification.
  • At least 3 years’ recent professional experience in Internal Audit and Risk management. Experience in working for humanitarian, charitable or not for profit organisation.
  • Good communication skills.
  • Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
  • Strong results orientation, with the ability to challenge existing mind sets
  • Ability to present complex information in a succinct and compelling manner
  • Fluency in English, both verbal and written.
  • Commitment to Save the Children values cash transfers

Contract Duration: 6 Months

Location: South Sudan, Juba Office with regular field Travel.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at https://southsudan.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

How to apply:

Please follow this link to apply: https://www.aplitrak.com/?adid=YS50YW1iYS4wMjgxMS4xMjE4NUBzYXZldGhlY2hpbGRyZW5hby5hcGxpdHJhay5jb20

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Finance Officer*

 Almacen, FULL TIME  Comments Off on Finance Officer*
Jul 142021
 

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Country: South Sudan
Organization: Welthungerhilfe
Closing date: 28 Jul 2021

The position is to be filled as soon as possible, with an initial contract duration of two years. There are very good prospects for an extension. Employment location will be Nyamlel, South Sudan.

As Finance Officer you will implement existing financial management standards in the programmes and projects efficiently and promptly, thereby making a significant contribution towards the success of the programme work. This is a field level position for our field office in Northern Bahr el Ghazal. Your goal will be to ensure that the financial management processes of the projects at the project site are auditable and efficient and to carry out financial management controls at project level. Additionally, you will support the Head of Project in performing his/her supervisory duties within the framework of project administration. If necessary, you will instruct and support project partner organisations in matters relating to financial management so that they fulfil their contractual obligations towards Welthungerhilfe and co-financers.

Your responsibilities

  • Ensuring that project funds are correctly managed according to the rules and regulations of Welthungerhilfe and the co-financers
  • Ensuring that documentation of data, account assignments and bookkeeping entries are carried out correctly in the bookkeeping Software
  • Ensuring costs are cleared internally within a project or between projects (correct allocation of costs)
  • Preparing documentation so that Head of Projects can assume budgetary responsibility (expenditure and budget control)
  • Preparing annual account documents in cooperation with Head of Projects and Head of Finance in Country Office
  • Preparation of refunds/returns/final fund requests to donors
  • Instructing, advising and supervising of local administrative staff
  • Making purchases and awarding of contracts according to valid internal/donor regulations
  • Monitoring and correctly processing relief supplies and other equipment, particularly in terms of compliance with import regulations, monitoring inventory accounting, physical inventory inspections
  • Correctly managing project inventory and vehicle fleet
  • Supporting Head of Projects prepare or revise project / co-financing budget in terms of formal correctness
  • Regularly informing Head of Projects about the project’s financial status

Your profile

  • A university degree in business administration or equivalent qualifications that are commensurate with this position
  • A minimum of 5 years of relevant professional experience of self-implemented as well as partner implemented projects in the global South
  • Experience of co funded projects by BMZ, WFP and German Federal Foreign Office donor is desirable
  • Advanced knowledge of Microsoft Office Suite, especially MS Word, Excel and PowerPoint
  • A high level of mental and physical resilience and readiness to travel to areas with volatile local conditions
  • Coordination, organisational skills and ability to work with minimal supervision – even under a high workload
  • Excellent spoken and written English, German language skills would be an asset

Our offer

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition, Welthungerhilfe offers numerous other benefits, which are listed under “Our benefits”.

***Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.

How to apply:

Please send your application via our online recruiting system by July 28, 2021 by following this link. Your contact person is Carolin Moellenbeck. Welthungerhilfe is committed to fighting terrorism in all its activities. Accordingly, any applicant who is offered employment will be screened against lists of known and suspected terrorists.

click here for more details and apply

Finance Officer (Pooled Fund Manager), P3 (Temporary Job Opening)

 FULL TIME, Ingenieria Sanitaria, Ambiental, Servicio al Cliente  Comments Off on Finance Officer (Pooled Fund Manager), P3 (Temporary Job Opening)
Jul 142021
 

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Country: South Sudan
Organization: UN Office for the Coordination of Humanitarian Affairs
Closing date: 18 Jul 2021

Org. Setting and Reporting

This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This temporary job opening is being advertised for the position of Finance Officer (Pooled Fund Manager), P3 in Juba with OCHA South Sudan. The Finance Officer (Pooled Fund Manager) reports to the Head of Humanitarian Finance Unit/Fund Manager, OCHA South Sudan.

Responsibilities

Within delegated authority, the Finance Officer (Pooled Fund Manager) will be responsible for the following duties:
• Liaise with companies carrying out financial audit of partners ensuring compliance with the United Nations Financial Regulations and Rules (UNFRR);
• Oversee the audit process including facilitation of the contracting of external auditing companies, supporting the planning, advise on the clearance of audit reports and ensuring follow-up of critical audit findings;
• Review audit financial reports to make sure that it is in line with the signed agreement and project budget.
• Review grant agreements and supporting documents to ensure accuracy, consistency, reasonableness, compliance with the UNFRR and the Country-based Pooled Funds (CBPF) Guidelines;
• Review and advise on the clearance of the project budget and grant agreements;
• Review and advise on budget amendments or no-cost extension requests;
• Maintain complete, accurate and updated detailed list of disbursements to IP;
• Regular follow-up with IP to obtain financial reports;
• Review of interim and final financial reports and confirm the amount for additional disbursements;
• Initiate the process to ensure disbursements as required and follow-up on any reimbursements;
• Participate in the design and roll out of the financial elements of the risk management strategy of the Fund;
• Conduct financial spot-checks in line with the operational modalities and contribute to the quality assurance of the final reports;
• Verify Implementing Partners (IP) financial documentation as required;
• Support IP regarding compliance with the UNFRR and the Guidelines for CBPF and participate in training activities accordingly;
• Ensure compliance with any other requirements stemming from the UNFRR, grant agreements and guidelines;
• Maintain complete and updated cash flows for the Fund, and inform the Head of the Humanitarian Financing Unit (HFU) on a regular basis and upon request on the available cash balance;
• Organize the work of the financial team under the supervision of the Head of the Humanitarian Financing Unit (HFU);
• Supports in the development and monitoring of the HFU annual budget;
• Support Fund analysis for informing future allocations;
• Prepare financial analysis for standard and ad-hoc reporting requirements;
• Provide input for the preparation of CBPF Annual Reports;
• Ensure timely financial reporting in compliance with donors requirements;
• Liaise with relevant OCHA sections at HQ;
• Stay up-to-date on documents/reports/guidelines that have bearing on matters related to programme and/or OCHA budgets, ensuring compliance with United Nations policies and procedures.
• Perform other related duties, as assigned.

Competencies

• Professionalism: Thorough knowledge of Funds management, related budgetary procedures and UN Financial Rules and Regulations; understanding of OCHA’s programmes, policies, funding and coordination mechanisms; knowledge of financial principles and practices; ability to independently conduct research and analysis, formulate options and present conclusions and recommendations; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

An advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

  • A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required.
  • Relevant two (2) years’ experience in emergency setting, working with Pooled Funds’ CBPF funded NGO, or with CBPF Humanitarian Financing Unit is required.
  • Experience in the East Africa region is desirable.
  • Relevant experience in the UN Common System is desirable.

Languages

English and French are the official working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of Arabic is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• The appointment/assignment is for the duration of 364 days, with the possibility of extension, subject to availability of funds and mandate extension. The selected candidate is expected to start as soon as possible.
• Please note that due to the ongoing situation with COVID-19 and the travel restrictions imposed by national authorities, selected candidates may be required to start the assignment/appointment remotely, in agreement with the hiring manager, and until further notice.
• Please note that the appointment/assignment of the successful candidate will be subject to visa issuance.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
IMPORTANT: Candidates found suitable and not selected for the announced duty station, may be selected for deployment to other duty stations. The selection will be for similar functions with similar requirements at the same level.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply:

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Portfolio Officer-Investing in Women-South Sudan nationals encouraged to apply

 Diseño Grafico, FULL TIME, Leyes / Abogados, Marketing  Comments Off on Portfolio Officer-Investing in Women-South Sudan nationals encouraged to apply
Jul 082021
 

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Country: South Sudan
Organization: Africa Enterprise Challenge Fund
Closing date: 17 Jul 2021

The Africa Enterprise Challenge Fund (AECF) is a leading development finance organisation that supports businesses to innovate, create jobs and leverage investments in order to create resilience and sustainable incomes in rural and marginalized communities in Africa. Launched in 2008, AECF has invested in 343 businesses across more than 40 value chains and 26 countries in sub-Saharan Africa.

We focus specifically on agribusiness, renewable energy and climate technologies, while also addressing the crosscutting themes of gender, youth and fragile contexts. In just over a decade, we have impacted more than 27.7 million lives, created close to 24,000 jobs, and leveraged over US $740 million in matching funds.

AECF is headquartered in Kenya, with offices in Côte d’Ivoire and Tanzania.

South Sudan-Investing in Women Project

The Investing in Women in South Sudan programme is a five-year initiative with a goal to enhance economic empowerment of women in the agricultural sector in South Sudan through support to SMEs and women producer groups. The programme has three main objectives, namely,

• Reducing gender specific barriers of women’s participation in agricultural value chains.

• Increasing adoption of gender sensitive climate smart agricultural practices.

• Improving employment/livelihoods of women in agriculture and food systems.’

Job summary

The Portfolio Officer will be responsible for three main tasks, namely:

i. Monitoring performance of investees including reporting.

ii. Managing the relationships between AECF and the investees.

iii. Contribute to selection of potential investees for funding.

Key Responsibilities

Monitoring investee performance and managing relationships.

  • Conduct and coordinate review of investees’ progress reports and feedback process.
  • Conduct project site visits on a periodic basis to ensure that: project implementation is on track; performance targets are being met; progress reporting is timely and accurate; and project funds are utilized in an appropriate and transparent manner.
  • Follow – up with investees to ensure that project to project linkages is established and reported, opensource initiatives are supported and information on outcomes/ progress markers collected, reported, and shared within agreed networks.
  • Provide mentoring and coaching to support investees implement their M&E and reporting systems.
  • Ensure timely disbursement of approved funds to investees.
  • Prepare and share investees risk one pagers with relevant teams.
  • Contribute to identification of investees who require technical assistance and arrange to deliver services based on the AECF Technical Assistance and Learning service delivery framework.
  • Work with the Programme Manager to recover outstanding repayable funds as due from investees.

Contributing to selection of potential investees for funding

  • Work with the Investing in women in South Sudan competition management team to design the marketing strategy and market new funding competitions/challenges.
  • Ensure that incoming proposals are properly recorded in the portfolio management system and their subsequent review and approval/declinations is properly recorded and tracked.
  • Review and assess project applications, concept notes, and business plans as well as conducting basic pre – funding due diligence.
  • Coordinate monitoring visits of potential investees and directly engage applicants to discuss their project ideas and ensure their project plans are high quality and technically sound.
  • Guide applicants and portfolio companies on business planning and ongoing implementation of the AECF-funded projects including providing limited technical and management assistance.
  • Conduct pre-grant capacity assessments of potential grant recipients and providing capacity building assistance where required.
  • Review grant recipients’ work plans and budgets and facilitating the grant contracting process.

Required qualifications, experience, and attributes.

  • Bachelor’s degree in Finance, Accounting, Business, Economics, Development Studies, Agricultural Economics, or other relevant field of study.
  • Certified Public Accountant (CPA) or hold an equivalent professional accounting qualification e.g., ACCA (desirable).
  • A minimum of four(4) years of experience in one or more of the following areas: finance, agriculture, agribusiness, SME finance, rural financial services, renewable energy and adaptation to climate change.
  • Minimum of four (4) years of experience in the microfinance/banking sector, financial and grants management, with the ability to review, analyse and interpret budgets, financial management systems; financial statements (including income and expenditure statements and cash reconciliation statements) and audit reports.

· Must possess excellent organizational and project management skills.

· Previous experience working and living in a non-family/hardship posting is required.

  • Must possess excellent organizational and project management skills.
  • A good understanding of gender and rural and/or financial services markets in South Sudan.
  • An understanding of the operations of donors and international development organizations.
  • Excellent analytical and communication skills with the ability to prepare reports to a high level of proficiency.**
  • South Sudanese nationals are encouraged to apply.**

The AECF is an Equal Opportunity Employer. The AECF considers all applicants based on merit without regard to race, sex, color, national origin, religion, age, disability, or any other characteristic protected by applicable law.

How to apply:

If you believe, you can clearly demonstrate your abilities to meet the relevant criteria for the role Register & Apply on https://recruitment.aecfafrica.org

To be considered, your application must be received by 17th July 2021.

Only shortlisted candidates will be contacted.

For more information, please visit www.aecfafrica.org

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Team Lead – Measurement of Supply Chain Performance KPIs

 Diseño Industrial, FULL TIME, Ingenieria Industrial  Comments Off on Team Lead – Measurement of Supply Chain Performance KPIs
Jul 082021
 

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Countries: Bangladesh, Ethiopia, Ghana, India, Mozambique, Myanmar, Nigeria, Sierra Leone, South Sudan, Uganda, Ukraine, Zambia
Organization: Crown Agents
Closing date: 10 Jul 2021

About the role

Crown Agents is looking for experienced Health Supply Chain Specialists with expertise in carrying out large scale supply chain systems and product availability assessments. Individual must have at least 10 years relevant experience in health, financial and social sectors especially at the country and region of interest.

Locations:

Bangladesh
Benin
Ethiopia
Ghana
India
KEnya
Malawi
Mozambique
Myanmar
Nigeria
Seirra Leon
South Sudan
Uganda
Ukraine
Zambia

Job Description

  • Desk review of the health service delivery structure, including:
    • Structure and organisation of health service delivery particularly for HIV, TB, Malaria and C19 programmes.
    • LMIS system assessment and range of services by level of care.
    • Number and distribution of service delivery points by level of care – community, primary, secondary and tertiary.
    • Supply chain records and routine attendance records reports used or generated at health facility level for each program area.
    • National medicine availability reports where available, includes review of routine health facility supervision reports, SARA and/or other HFA reports and EUV reports if data is recent.
  • Selection of tracer items, representative sample sites and clarify KPI measurement using KPI cards and questionnaires, including:
    • Collaboration with MOH in the selected countries to tailor the WHO harmonized health facility assessment (HHFA) and select a list of tracer items taking into account national guidelines and program priorities.
    • Identify and exploit opportunities for a combined verification of the availability of diagnostic services, therapeutics and tracer medicines for HIV, TB, Malaria and C19 programmes.
    • Develop and apply an effective sampling methodology applicable in quarterly and yearly basis, which is statistically relevant and with a clear survey stratification, to select a representative number of service delivery sites, taking into account the program size, other important site characteristics such as disease caseload by site, under or over served sites, location, level of care (community, primary, secondary and tertiary), govt vs private, urban vs rural etc.
  • Development and implementation of a digital data collection plan, analyze and report on supply chain, service disruption and system resilience performance indicators, including:
    • Development and/or leveraging appropriate data collection tools.
    • Selection and training of local data enumerators and supervisors to ensure that they understand the purpose and objectives, data collection process and tools.
    • Undertake data collection on KPIs of tracer health products (HTM, pharmaceuticals, diagnostics and C19 products).
    • Collect attendance records among OPD, ANC first visit, sick child, HIV, TB, Malaria, community outreach and C19 services.
    • Interview health personnel to gather complimentary information related to service providers, C19 vaccine readiness, IPC, waste management, Facility Financing, Reporting and Supervision, and adaptation strategies to maintain essential services.
    • Describe quality assurance mechanisms that will be implemented to ensure the quality of the data.
    • Receive/clean/analyze data, provide root-cause analysis of low performance against targets and prepare reports on all KPIs. The analysis and report shall include amongst others performance indicators by disease program by country.
    • Presentation of root cause analysis and implementation of corrective actions/recommendations and discussion of KPI measures with the MOH programme management.
  • Duration: 1 year (renewable for 3 years)

About you

Professional Experience

More than 10 years management experience in similar positions with:

  • Strong experience supporting large health and social programmes, especially management expertise executing large-scale health assessments in developing countries.
  • Strong project management and team management skills, ability to prioritize tasks and meet multiple deadlines in complex environment.
  • An in-depth knowledge of issues relating to project management in developing countries. Especially at country or region of choice.
  • Strong interpersonal skills, diplomacy, and tact to effectively communicate with senior-level officials, multiple stakeholders and professionals from diverse cultural and professional backgrounds.
  • Strong professional oral communication, writing and analytical skills, including the development of reports, oral presentations, and technical/persuasive documents.
  • Proven ability to handle several tasks at the same time, set priorities and coordinate a large team
  • Experience working in supply chain in a Global Health setting.

Qualifications

  • A Graduate Degree, or a degree followed by membership in an industry-recognized professional body (e.g. ACCA, CPA, CIPS etc.), in Public Health, Medicine, Pharmacy, Finance/Accounting, Public Administration, Business Administration, Social Science or other relevant discipline.

Language Competencies

  • Must have good written and spoken English and, preferably, a good working knowledge of the official language(s) spoken in the country or countries of interest.

About us

You’ll be working with Crown Agents which is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and international level to achieve lasting change drawing on our insight and experience.

Crown Agents is committed to diversity and will promote diversity for all candidates at all times as well as a business culture that reflects that belief. Crown Agents will treat everyone equally irrespective of race, religion, colour, sex, age, national origin, disability or sexual orientation, and places an obligation upon all staff to respect and act in accordance with the policy. Crown Agents shall not discriminate unlawfully when deciding which candidates are selected for interview, or in any terms of employment, and will ensure that each candidate is assessed only in accordance with their merits, qualifications and abilities to perform the role. Crown Agents is committed to being an organisation enhanced by diversity and encourages applications from anyone who shares our values and commitment to improving the lives of communities affected by poverty or conflict.

About what’s on offer

Crown Agents offers a competitive benefits package.

How to apply:

Job Details

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MANAGER, GRANTS AND CONTRACTS

 Ciencias Empresariales, Compras, FULL TIME, Recursos Humanos  Comments Off on MANAGER, GRANTS AND CONTRACTS
Jul 082021
 

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Country: South Sudan
Organization: CARE USA
Closing date: 30 Jul 2021

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

Role Summary

The primary role of the Grants and Contracts Manager position is to lead, manage and direct overall Grants and Contracts Management function of CARE International in South Sudan, making links between program, administration, and finance teams. The most critical elements of the job requirements are to ensure timely and accurate financial reporting to donors on main grants as well as adequate management of sub grants to partners, ensuring that all operational aspects are in compliance with CARE Financial and Donor grant compliance regulations and budgetary requirements. The Grants and Contracts Manager will actively participate in the country office efforts to proactively seek new funding opportunities, working to ensure that program and finance teams are supported during proposal development to develop accurate budgets that contribute their fair share to the Country Office Shared Project Costs (SPC) The Grants and Contracts Manager will provide timely reports to Budget Holders on grants and sub grants expenditures and provide analysis on program implementation timeline vs. expenditure. With support from the Finance Manager, the Grants and Contract Manager will provide training and ongoing technical support to program staff and partners on compliance with terms and conditions of donor grants and our own sub grants management policy. The post holder will support program staff to request Fund Codes (FCs), Project IDs (PIDs) and set up grants and subgrants correctly in Peoplesoft, the Country Office’s financial system.

H/She is responsible for producing accurate and high quality financial reports; identifies problems or issues that play adversely against CO performance in financial management and recommends appropriate solutions to the Finance Manager, Program / Project teams as well as Interpret and implement donor polices & procedures

The Grants and Contracts Manager also manages the CO’s sub grantee portfolio and ensures Due Diligence Assessment is conducted for all new and existing subs in line with CARE USA Policy. H/She works with project teams to prepare the capacity improvement and monitoring plans for all subs, drafts subgrantee agreements for review by the Finance Manager and DCD-Finance & Ops.

This role reports the Country Finance Manager.

Roles and Responsibilities

1.Awards and Sub-award Management (30%)

Award start up and set up

  • Review the draft donor agreements for all new and existing awards, ensure understanding of relevant donor rules & regulations by finance staff, project managers, and other key stakeholders.
  • Work with CMPs in developing and signing of IPIAs ensuring that that the terms and conditions are understood by the CO team & partners
  • Support the project team on donor agreement modifications and submit modifications to SSC for updating in the grant’s management module.
  • Manage award and subaward setup process with SSC within the prescribed timeframe after signing the donor agreements (FC/PID and AID set up)
  • Disseminate to appropriate staff new FC/PID/Activity ID/ for the new awards and sub grants or any changes
  • Develop and maintain the CO grants tracker to monitor project milestones and ensure deadlines on reporting are not missed by the CO team.

Subgrantee selection and Monitoring

  • Ensuring that assessments of organizational capacity and due diligence have been carried out for all potential & current partners in the country in accordance with the sub agreement management policy, ensure results are documented and submitted to DMC for approval.
  • Ensure capacity improvements plans are prepared and executed by the relevant grants staff in the CO and results are documented and filed.
  • Assess training and development needs of partners and conduct capacity building as necessary
  • In conjunction with program teams, develop the subgrantee monitoring plan and ensure the plan is adhered to and results of monitoring are documented and shared with DMC and project managers for further action.
  • Review the sub grantee agreement modifications, ensure they are accurately done and in line with the donor provisions and CARE policy
  • Maintain a sub grants tracker for funds disbursed and liquidations received. An aging analysis of the remaining funds should be prepared monthly.

Project Implementation

  • Prepare of monthly variance reports (Portfolio Analysis report) for all awards in the CO for submission to the Finance Manager to monitor the financial and spending progress of all awards.
  • Participate in Project Review meetings and provide input into the grant’s management process

Project close out

  • Grants Close out- Support the project managers in preparing for the grants close out processes (final audit, evaluations, disposal of assets)
  • Review project commitments ate ensure accruals are done before closure of the project
  • Ensure all outstanding receivable /payable after project closure are received from the donor /paid back to the donor

2.Budgeting and Forecasting (30%)

  • Lead in developing proposal budgets and budget narratives, ensuring alignment with CARE and donor requirements (e.g., allowability, allocability, reasonableness and accuracy of cost matching, program income issues, etc.).
  • Support the Finance Manager in development of CO budget guidelines and coordinates the preparation of annual budgets, consolidation, including forecasts and future years budgets.
  • Participation in proposals development workshops and meeting to get knowledge of project or program at early stage
  • Verify the proposal budget to ensure accuracy on unit costs, formulas, etc. before it is finalized to be shared with CARE Managements for approval and submission to the donor.
  • Take lead in project Budget revision as requested by the donor

3.Financial Reporting (20%)

  • Prepare the monthly budget utilization report (Portfolio Analysis report) highlighting important information such as inception expenditures, contract balance, spending ratio on individual budget
  • Analyze the expenditure reports and provide narrative comments such line and summary on key possible threats and any proposed action.
  • Liaise with Budget Holders and provide recommendation to address any donor budget overspending /under spending. Critically examine expenditure reports with budget holders and provide recommendations to address under spending, overspending or unusual expenditure in relation to project phases.
  • Ensure timely and accurate preparation and submission of all donor reports as per the donor reporting template and schedule
  • Support the Finance Manager in the preparation of monthly financial management reports, e.g., COMFORT, Master Budget, etc.
  • Ensure preparation of reconciliation between Project Costing and General Ledger Ensure that any required reclassification between budget lines is executed.
  • Review the monthly Budget, Grants and Contracts (BGC) Log report prepared by SSC and ensure action is taken on all exceptions noted in the report before next report.
  • Review reconciliation of Grants Receivables/Payable Balance (GRP) balance received from SSC and validate the outstanding balance due or receivable from donor.
  • Prepare quarterly Subgrantee dashboard reports for submission to DMC

4.Team Management and capacity building (10%)

  • Supervise, coach and mentor awards and subgrants officers, ensuring high performance, accountability to meet deadlines and quality standards, and progressive skills strengthening
  • Manages, coaches and trains direct reports
  • Support the Finance Manager (continuing refresher) training to CARE and partner staff to ensure all award terms and conditions are understood and implemented properly

5.Audits (10%)

  • Keep track of donor audit schedules and requirements, work with internal and external auditors providing all required information to support audit processes and respond to audit queries and recommendations.

Support the Finance Manager in the CARE’s annual financial audit and Uniform Guidance audit as required.

Qualification, Experience and Competencies

  • Bachelor’s degree in accounting, business, or a related discipline
  • Certified Public Accountant, Chartered Accountant, Certified Management Accountant, or other relevant accounting profession certification
  • At least 7 years grants management experience; At least three years’ experience working with major donor budgeting and reporting requirements.
  • Three years’ experience managing / supervising teams
  • Thorough understanding of financial accounting, reporting and grants and contract management processes
  • Excellent knowledge of finance software applications and Microsoft Office including advanced expertise with Excel
  • Good understanding of relevant donor policies & procedures e.g. USG, EU, UN
  • Excellent facilitation skills to conduct training sessions for small, medium, and large sized groups.
  • Solid analytical and problem-solving skills
  • Ability to maintain customer focus while handling multiple priorities
  • Ability to quickly learn new systems, processes and procedures and adapt local practices to global standards
  • Strong oral and written communication skills in English.
  • Core competencies include – Integrity; Problem Solving; Planning and Organization; Excellence; Attention to detail; Negotiation; Performance Management; Teamwork and team building; Ability to support and train local and international staff

How to apply:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5524

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

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Portfolio Officer-Investing in Women-South Sudan nationals encouraged to apply

 Diseño Grafico, FULL TIME, Leyes / Abogados, Marketing  Comments Off on Portfolio Officer-Investing in Women-South Sudan nationals encouraged to apply
Jul 062021
 

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Country: South Sudan
Organization: Africa Enterprise Challenge Fund
Closing date: 17 Jul 2021

The Africa Enterprise Challenge Fund (AECF) is a leading development finance organisation that supports businesses to innovate, create jobs and leverage investments in order to create resilience and sustainable incomes in rural and marginalized communities in Africa. Launched in 2008, AECF has invested in 343 businesses across more than 40 value chains and 26 countries in sub-Saharan Africa.

We focus specifically on agribusiness, renewable energy and climate technologies, while also addressing the crosscutting themes of gender, youth and fragile contexts. In just over a decade, we have impacted more than 27.7 million lives, created close to 24,000 jobs, and leveraged over US $740 million in matching funds.

AECF is headquartered in Kenya, with offices in Côte d’Ivoire and Tanzania.

South Sudan-Investing in Women Project

The Investing in Women in South Sudan programme is a five-year initiative with a goal to enhance economic empowerment of women in the agricultural sector in South Sudan through support to SMEs and women producer groups. The programme has three main objectives, namely,

• Reducing gender specific barriers of women’s participation in agricultural value chains.

• Increasing adoption of gender sensitive climate smart agricultural practices.

• Improving employment/livelihoods of women in agriculture and food systems.’

Job summary

The Portfolio Officer will be responsible for three main tasks, namely:

i. Monitoring performance of investees including reporting.

ii. Managing the relationships between AECF and the investees.

iii. Contribute to selection of potential investees for funding.

Key Responsibilities

Monitoring investee performance and managing relationships.

  • Conduct and coordinate review of investees’ progress reports and feedback process.
  • Conduct project site visits on a periodic basis to ensure that: project implementation is on track; performance targets are being met; progress reporting is timely and accurate; and project funds are utilized in an appropriate and transparent manner.
  • Follow – up with investees to ensure that project to project linkages is established and reported, opensource initiatives are supported and information on outcomes/ progress markers collected, reported, and shared within agreed networks.
  • Provide mentoring and coaching to support investees implement their M&E and reporting systems.
  • Ensure timely disbursement of approved funds to investees.
  • Prepare and share investees risk one pagers with relevant teams.
  • Contribute to identification of investees who require technical assistance and arrange to deliver services based on the AECF Technical Assistance and Learning service delivery framework.
  • Work with the Programme Manager to recover outstanding repayable funds as due from investees.

Contributing to selection of potential investees for funding

  • Work with the Investing in women in South Sudan competition management team to design the marketing strategy and market new funding competitions/challenges.
  • Ensure that incoming proposals are properly recorded in the portfolio management system and their subsequent review and approval/declinations is properly recorded and tracked.
  • Review and assess project applications, concept notes, and business plans as well as conducting basic pre – funding due diligence.
  • Coordinate monitoring visits of potential investees and directly engage applicants to discuss their project ideas and ensure their project plans are high quality and technically sound.
  • Guide applicants and portfolio companies on business planning and ongoing implementation of the AECF-funded projects including providing limited technical and management assistance.
  • Conduct pre-grant capacity assessments of potential grant recipients and providing capacity building assistance where required.
  • Review grant recipients’ work plans and budgets and facilitating the grant contracting process.

Required qualifications, experience, and attributes.

  • Bachelor’s degree in Finance, Accounting, Business, Economics, Development Studies, Agricultural Economics, or other relevant field of study.
  • Certified Public Accountant (CPA) or hold an equivalent professional accounting qualification e.g., ACCA (desirable).
  • A minimum of four(4) years of experience in one or more of the following areas: finance, agriculture, agribusiness, SME finance, rural financial services, renewable energy and adaptation to climate change.
  • Minimum of four (4) years of experience in the microfinance/banking sector, financial and grants management, with the ability to review, analyse and interpret budgets, financial management systems; financial statements (including income and expenditure statements and cash reconciliation statements) and audit reports.

· Must possess excellent organizational and project management skills.

· Previous experience working and living in a non-family/hardship posting is required.

  • Must possess excellent organizational and project management skills.
  • A good understanding of gender and rural and/or financial services markets in South Sudan.
  • An understanding of the operations of donors and international development organizations.
  • Excellent analytical and communication skills with the ability to prepare reports to a high level of proficiency.**
  • South Sudanese nationals are encouraged to apply.**

The AECF is an Equal Opportunity Employer. The AECF considers all applicants based on merit without regard to race, sex, color, national origin, religion, age, disability, or any other characteristic protected by applicable law.

How to apply:

If you believe, you can clearly demonstrate your abilities to meet the relevant criteria for the role Register & Apply on https://recruitment.aecfafrica.org

To be considered, your application must be received by 17th July 2021.

Only shortlisted candidates will be contacted.

For more information, please visit www.aecfafrica.org

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Team Lead – Measurement of Supply Chain Performance KPIs

 Diseño Industrial, FULL TIME, Ingenieria Industrial  Comments Off on Team Lead – Measurement of Supply Chain Performance KPIs
Jul 032021
 

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Countries: Bangladesh, Ethiopia, Ghana, India, Mozambique, Myanmar, Nigeria, Sierra Leone, South Sudan, Uganda, Ukraine, Zambia
Organization: Crown Agents
Closing date: 10 Jul 2021

About the role

Crown Agents is looking for experienced Health Supply Chain Specialists with expertise in carrying out large scale supply chain systems and product availability assessments. Individual must have at least 10 years relevant experience in health, financial and social sectors especially at the country and region of interest.

Locations:

Bangladesh
Benin
Ethiopia
Ghana
India
KEnya
Malawi
Mozambique
Myanmar
Nigeria
Seirra Leon
South Sudan
Uganda
Ukraine
Zambia

Job Description

  • Desk review of the health service delivery structure, including:
    • Structure and organisation of health service delivery particularly for HIV, TB, Malaria and C19 programmes.
    • LMIS system assessment and range of services by level of care.
    • Number and distribution of service delivery points by level of care – community, primary, secondary and tertiary.
    • Supply chain records and routine attendance records reports used or generated at health facility level for each program area.
    • National medicine availability reports where available, includes review of routine health facility supervision reports, SARA and/or other HFA reports and EUV reports if data is recent.
  • Selection of tracer items, representative sample sites and clarify KPI measurement using KPI cards and questionnaires, including:
    • Collaboration with MOH in the selected countries to tailor the WHO harmonized health facility assessment (HHFA) and select a list of tracer items taking into account national guidelines and program priorities.
    • Identify and exploit opportunities for a combined verification of the availability of diagnostic services, therapeutics and tracer medicines for HIV, TB, Malaria and C19 programmes.
    • Develop and apply an effective sampling methodology applicable in quarterly and yearly basis, which is statistically relevant and with a clear survey stratification, to select a representative number of service delivery sites, taking into account the program size, other important site characteristics such as disease caseload by site, under or over served sites, location, level of care (community, primary, secondary and tertiary), govt vs private, urban vs rural etc.
  • Development and implementation of a digital data collection plan, analyze and report on supply chain, service disruption and system resilience performance indicators, including:
    • Development and/or leveraging appropriate data collection tools.
    • Selection and training of local data enumerators and supervisors to ensure that they understand the purpose and objectives, data collection process and tools.
    • Undertake data collection on KPIs of tracer health products (HTM, pharmaceuticals, diagnostics and C19 products).
    • Collect attendance records among OPD, ANC first visit, sick child, HIV, TB, Malaria, community outreach and C19 services.
    • Interview health personnel to gather complimentary information related to service providers, C19 vaccine readiness, IPC, waste management, Facility Financing, Reporting and Supervision, and adaptation strategies to maintain essential services.
    • Describe quality assurance mechanisms that will be implemented to ensure the quality of the data.
    • Receive/clean/analyze data, provide root-cause analysis of low performance against targets and prepare reports on all KPIs. The analysis and report shall include amongst others performance indicators by disease program by country.
    • Presentation of root cause analysis and implementation of corrective actions/recommendations and discussion of KPI measures with the MOH programme management.
  • Duration: 1 year (renewable for 3 years)

About you

Professional Experience

More than 10 years management experience in similar positions with:

  • Strong experience supporting large health and social programmes, especially management expertise executing large-scale health assessments in developing countries.
  • Strong project management and team management skills, ability to prioritize tasks and meet multiple deadlines in complex environment.
  • An in-depth knowledge of issues relating to project management in developing countries. Especially at country or region of choice.
  • Strong interpersonal skills, diplomacy, and tact to effectively communicate with senior-level officials, multiple stakeholders and professionals from diverse cultural and professional backgrounds.
  • Strong professional oral communication, writing and analytical skills, including the development of reports, oral presentations, and technical/persuasive documents.
  • Proven ability to handle several tasks at the same time, set priorities and coordinate a large team
  • Experience working in supply chain in a Global Health setting.

Qualifications

  • A Graduate Degree, or a degree followed by membership in an industry-recognized professional body (e.g. ACCA, CPA, CIPS etc.), in Public Health, Medicine, Pharmacy, Finance/Accounting, Public Administration, Business Administration, Social Science or other relevant discipline.

Language Competencies

  • Must have good written and spoken English and, preferably, a good working knowledge of the official language(s) spoken in the country or countries of interest.

About us

You’ll be working with Crown Agents which is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and international level to achieve lasting change drawing on our insight and experience.

Crown Agents is committed to diversity and will promote diversity for all candidates at all times as well as a business culture that reflects that belief. Crown Agents will treat everyone equally irrespective of race, religion, colour, sex, age, national origin, disability or sexual orientation, and places an obligation upon all staff to respect and act in accordance with the policy. Crown Agents shall not discriminate unlawfully when deciding which candidates are selected for interview, or in any terms of employment, and will ensure that each candidate is assessed only in accordance with their merits, qualifications and abilities to perform the role. Crown Agents is committed to being an organisation enhanced by diversity and encourages applications from anyone who shares our values and commitment to improving the lives of communities affected by poverty or conflict.

About what’s on offer

Crown Agents offers a competitive benefits package.

How to apply:

Job Details

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MANAGER, GRANTS AND CONTRACTS

 Ciencias Empresariales, Compras, FULL TIME, Recursos Humanos  Comments Off on MANAGER, GRANTS AND CONTRACTS
Jul 012021
 

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Country: South Sudan
Organization: CARE USA
Closing date: 30 Jul 2021

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

Role Summary

The primary role of the Grants and Contracts Manager position is to lead, manage and direct overall Grants and Contracts Management function of CARE International in South Sudan, making links between program, administration, and finance teams. The most critical elements of the job requirements are to ensure timely and accurate financial reporting to donors on main grants as well as adequate management of sub grants to partners, ensuring that all operational aspects are in compliance with CARE Financial and Donor grant compliance regulations and budgetary requirements. The Grants and Contracts Manager will actively participate in the country office efforts to proactively seek new funding opportunities, working to ensure that program and finance teams are supported during proposal development to develop accurate budgets that contribute their fair share to the Country Office Shared Project Costs (SPC) The Grants and Contracts Manager will provide timely reports to Budget Holders on grants and sub grants expenditures and provide analysis on program implementation timeline vs. expenditure. With support from the Finance Manager, the Grants and Contract Manager will provide training and ongoing technical support to program staff and partners on compliance with terms and conditions of donor grants and our own sub grants management policy. The post holder will support program staff to request Fund Codes (FCs), Project IDs (PIDs) and set up grants and subgrants correctly in Peoplesoft, the Country Office’s financial system.

H/She is responsible for producing accurate and high quality financial reports; identifies problems or issues that play adversely against CO performance in financial management and recommends appropriate solutions to the Finance Manager, Program / Project teams as well as Interpret and implement donor polices & procedures

The Grants and Contracts Manager also manages the CO’s sub grantee portfolio and ensures Due Diligence Assessment is conducted for all new and existing subs in line with CARE USA Policy. H/She works with project teams to prepare the capacity improvement and monitoring plans for all subs, drafts subgrantee agreements for review by the Finance Manager and DCD-Finance & Ops.

This role reports the Country Finance Manager.

Roles and Responsibilities

1.Awards and Sub-award Management (30%)

Award start up and set up

  • Review the draft donor agreements for all new and existing awards, ensure understanding of relevant donor rules & regulations by finance staff, project managers, and other key stakeholders.
  • Work with CMPs in developing and signing of IPIAs ensuring that that the terms and conditions are understood by the CO team & partners
  • Support the project team on donor agreement modifications and submit modifications to SSC for updating in the grant’s management module.
  • Manage award and subaward setup process with SSC within the prescribed timeframe after signing the donor agreements (FC/PID and AID set up)
  • Disseminate to appropriate staff new FC/PID/Activity ID/ for the new awards and sub grants or any changes
  • Develop and maintain the CO grants tracker to monitor project milestones and ensure deadlines on reporting are not missed by the CO team.

Subgrantee selection and Monitoring

  • Ensuring that assessments of organizational capacity and due diligence have been carried out for all potential & current partners in the country in accordance with the sub agreement management policy, ensure results are documented and submitted to DMC for approval.
  • Ensure capacity improvements plans are prepared and executed by the relevant grants staff in the CO and results are documented and filed.
  • Assess training and development needs of partners and conduct capacity building as necessary
  • In conjunction with program teams, develop the subgrantee monitoring plan and ensure the plan is adhered to and results of monitoring are documented and shared with DMC and project managers for further action.
  • Review the sub grantee agreement modifications, ensure they are accurately done and in line with the donor provisions and CARE policy
  • Maintain a sub grants tracker for funds disbursed and liquidations received. An aging analysis of the remaining funds should be prepared monthly.

Project Implementation

  • Prepare of monthly variance reports (Portfolio Analysis report) for all awards in the CO for submission to the Finance Manager to monitor the financial and spending progress of all awards.
  • Participate in Project Review meetings and provide input into the grant’s management process

Project close out

  • Grants Close out- Support the project managers in preparing for the grants close out processes (final audit, evaluations, disposal of assets)
  • Review project commitments ate ensure accruals are done before closure of the project
  • Ensure all outstanding receivable /payable after project closure are received from the donor /paid back to the donor

2.Budgeting and Forecasting (30%)

  • Lead in developing proposal budgets and budget narratives, ensuring alignment with CARE and donor requirements (e.g., allowability, allocability, reasonableness and accuracy of cost matching, program income issues, etc.).
  • Support the Finance Manager in development of CO budget guidelines and coordinates the preparation of annual budgets, consolidation, including forecasts and future years budgets.
  • Participation in proposals development workshops and meeting to get knowledge of project or program at early stage
  • Verify the proposal budget to ensure accuracy on unit costs, formulas, etc. before it is finalized to be shared with CARE Managements for approval and submission to the donor.
  • Take lead in project Budget revision as requested by the donor

3.Financial Reporting (20%)

  • Prepare the monthly budget utilization report (Portfolio Analysis report) highlighting important information such as inception expenditures, contract balance, spending ratio on individual budget
  • Analyze the expenditure reports and provide narrative comments such line and summary on key possible threats and any proposed action.
  • Liaise with Budget Holders and provide recommendation to address any donor budget overspending /under spending. Critically examine expenditure reports with budget holders and provide recommendations to address under spending, overspending or unusual expenditure in relation to project phases.
  • Ensure timely and accurate preparation and submission of all donor reports as per the donor reporting template and schedule
  • Support the Finance Manager in the preparation of monthly financial management reports, e.g., COMFORT, Master Budget, etc.
  • Ensure preparation of reconciliation between Project Costing and General Ledger Ensure that any required reclassification between budget lines is executed.
  • Review the monthly Budget, Grants and Contracts (BGC) Log report prepared by SSC and ensure action is taken on all exceptions noted in the report before next report.
  • Review reconciliation of Grants Receivables/Payable Balance (GRP) balance received from SSC and validate the outstanding balance due or receivable from donor.
  • Prepare quarterly Subgrantee dashboard reports for submission to DMC

4.Team Management and capacity building (10%)

  • Supervise, coach and mentor awards and subgrants officers, ensuring high performance, accountability to meet deadlines and quality standards, and progressive skills strengthening
  • Manages, coaches and trains direct reports
  • Support the Finance Manager (continuing refresher) training to CARE and partner staff to ensure all award terms and conditions are understood and implemented properly

5.Audits (10%)

  • Keep track of donor audit schedules and requirements, work with internal and external auditors providing all required information to support audit processes and respond to audit queries and recommendations.

Support the Finance Manager in the CARE’s annual financial audit and Uniform Guidance audit as required.

Qualification, Experience and Competencies

  • Bachelor’s degree in accounting, business, or a related discipline
  • Certified Public Accountant, Chartered Accountant, Certified Management Accountant, or other relevant accounting profession certification
  • At least 7 years grants management experience; At least three years’ experience working with major donor budgeting and reporting requirements.
  • Three years’ experience managing / supervising teams
  • Thorough understanding of financial accounting, reporting and grants and contract management processes
  • Excellent knowledge of finance software applications and Microsoft Office including advanced expertise with Excel
  • Good understanding of relevant donor policies & procedures e.g. USG, EU, UN
  • Excellent facilitation skills to conduct training sessions for small, medium, and large sized groups.
  • Solid analytical and problem-solving skills
  • Ability to maintain customer focus while handling multiple priorities
  • Ability to quickly learn new systems, processes and procedures and adapt local practices to global standards
  • Strong oral and written communication skills in English.
  • Core competencies include – Integrity; Problem Solving; Planning and Organization; Excellence; Attention to detail; Negotiation; Performance Management; Teamwork and team building; Ability to support and train local and international staff

How to apply:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5524

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

click here for more details and apply

Head of Office, Humanitarian Affairs, D1

 FULL TIME, Ingenieria Sanitaria, Ambiental  Comments Off on Head of Office, Humanitarian Affairs, D1
Jun 252021
 

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Country: South Sudan
Organization: UN Office for the Coordination of Humanitarian Affairs
Closing date: 6 Aug 2021

Org. Setting and Reporting

This position is located in the Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA), which is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This job opening is being advertised for the position of Head of Office and is located in Juba, with OCHA South Sudan. The Head of Office supports the UN Resident/Humanitarian Coordinator under the overall leadership of the Director of the Operations and Advocacy Division (OAD) of OCHA.

Responsibilities

Operating within the limits of delegated authority, and under the overall leadership of the Director of OAD of OCHA and supporting the UN Resident Coordinator and Humanitarian Coordinator, the Head of Office will discharge and be responsible for the following functions:
HUMANITARIAN POLICY
• Serve as senior policy advisor to the UN RC/HC, the UN Country Team (UNCT) and the humanitarian country team on safeguarding the humanitarian principles, and initiatives to facilitate effective delivery of humanitarian assistance and protection;
• Develop and maintain contacts with the international community in order to raise awareness and advocate for issues of humanitarian concerns;
• Act to strengthen cooperation across humanitarian organisations on policy issues of inter-agency concern and serve as a key interlocutor with relevant Government partners;
• Advise, promote and provide guidance to the UN RC/HC, the UNCT and the humanitarian county team on humanitarian affairs including cluster coordination, humanitarian financing, civil military coordination, humanitarian access, etc.
HUMANITARIAN RESPONSE / COORDINATION
• Provide strategic support to the UN RC/HC in the preparation, implementation and monitoring of a coherent and comprehensive humanitarian needs overview and work plan for the broader humanitarian response (usually expressed though an HNO/HRP), soliciting and negotiating inputs with relevant authorities, UN agencies, NGOs, etc.;
• Consult on a regular basis with the HC, Heads of UN Agencies and Programmes, NGOs heads of mission, the government and the donor community on all appropriate aspects of the implementation and delivery of humanitarian activities, to ensure that coordination structures at local, provincial and national levels operate in a coherent and cost-effective manner, including supporting coordination reviews as appropriate;
• Support the planning, monitoring, and evaluation of humanitarian programs, facilitating incorporation of lessons learned, policy guidelines etc. into humanitarian response activities;
• Promote best practices in humanitarian planning, response and evaluation;
• Facilitate inter-agency resource mobilization in support of response efforts, including through humanitarian pooled funds, the UNCERF and other relevant mechanisms for ongoing as well as new and /or emerging emergencies;
• Develop, reinforce and maintain effective coordination mechanisms with the humanitarian county team and other key humanitarian stakeholders;
• Establish/manage information management systems to effectively map areas of humanitarian needs and response activities in support of coordination and response efforts, including support for cross coordination analysis to inform effective decision-making;
• Foster and reinforce linkages between field monitoring, information management, coordination efforts, operations and decision-making;
• Facilitate implementation of relevant IASC and UN commitments across the collective humanitarian response and within the OCHA operation on PSEA, GBV and Accountability to Affected People;
• Ensure timely and appropriate assistance to the UN RC/HC and (if applicable) the United Nations Disaster Management Teams (UNDMT) in response to disasters and emergencies;
• Support inter-agency efforts to build in-country UN, government and civil society capacity to manage natural disaster response;
• Provide substantive support and leadership to government institutions and local humanitarian entities to build national capacity for emergency and/or disaster management;
• Promote dialogue, regional alliances, sharing of knowledge and resources, among national and, as appropriate, regional humanitarian actors in disaster risk reduction, disaster/emergency preparedness and response;
• Promote and lead contingency planning processes in close cooperation with relevant entities;
• Develop joint initiatives on disaster management with other UN and (if applicable) regional actors, including early warning mechanisms;
• If applicable, and under the overall guidance of the relevant Deputy Director of the OAD and in partnership with other branches of OCHA, work to reinforce regional networks and mechanisms for swift, effective response to emerging humanitarian situations.
OFFICE MANAGEMENT / OCHA REPRESENTATION
• Serve as the OCHA Head of Office in the designated duty station, providing oversight of all programmatic/administrative tasks necessary for the efficient functioning of the OCHA office and any sub-offices, and being accountable for the use of resources and for the results obtained;
• Recruit staff, taking due account of gender and geographical balance.
• Represent the Office at international, regional or national meetings, and lead and supervise the organization of meetings, seminars, etc. on substantive issues. Manage the substantive preparation and organization of such meetings or seminars.
• Ensure regular and effective supervision of OCHA staff, particularly by leading, managing, developing, and training staff; foster teamwork and communication among staff; and strengthen linkages between the staff in field, regional and headquarters offices;
• Promote OCHA’s mandate, objectives and tools in the designated area through contacts with the government, diplomatic missions, UN entities, non-governmental organizations and the media;
• Lead, formulate, supervise and carry out the work planning and budgeting process, support resource mobilization and ensure sound financial management;
• Ensure the Office produces timely, high-quality outputs including comprehensive work plans, concise and factual situation reports, analytical papers, comprehensive and fact-based information products; ensures that all outputs produced by the Sections under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates;
• Coordinate the work carried out by different work units under the Office and by other agencies and bodies of the United Nations system and the humanitarian community, NGOs, the government and the donor community on all appropriate aspects of the implementation and delivery of humanitarian activities, to ensure that that coordination structures at local, provincial and national levels operate in a coherent and cost-effective manner;
• Undertake or oversee the programmatic/administrative tasks necessary for the functioning of the Office, including preparation of budgets, reporting on budget/programme performance, evaluation of staff performance (PAS), interviews of candidates for job openings, evaluation of candidates and preparation of inputs for results-based budgeting.
• Ensure all staff have completed all mandatory trainings and certificates, and maintain a culture within the office.
• Perform other duties as requested by the UN RC/HC, Director of OAD.

Competencies

• PROFESSIONALISM: Expert knowledge of complex, multifaceted humanitarian affairs issues with wide exposure to humanitarian and emergency relief operations; ability to advise the UN RC/HC as well as the OCHA’s senior management team on tactical approaches and techniques to address complex and sensitive humanitarian issues; conceptual and strategic analytical capacity to thoroughly analyze and evaluate critical matters pertaining to a broad spectrum of humanitarian and emergency relief issues; ability to effectively handle major policy and project development and its implementation; ability to work under pressure including in insecure environments, while maintaining productivity and effectiveness; excellent understanding of institutional mandates, policies and guidelines related to humanitarian affairs and of the institutions of the UN system and NGOs, in particular, the core humanitarian policies and the guiding humanitarian principles; knowledge of OCHA institutional mandate, its policies, and organizational procedures as well as understanding of the core UN and IASC policies and guiding principles pertaining to international humanitarian affairs; ability to examine, edit, and provide analytical inputs and intellectual guidance for the work of others; readiness to serve in hardship environment.
• PLANNING and ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
MANAGERIAL COMPETENCIES:
• LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; where necessary, is prepared to not accept the status quo and show the courage to take an unpopular stand. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and quickly finds the heart of the problem; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with consideration the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information and clear risk management; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, social sciences, international affairs, political science or related area. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of fifteen (15) years of progressively responsible experience in disaster relief coordination, humanitarian assistance, protection, human resources management, administration, logistics, financial management, budget or related field is required.
Field experience in emergency situations (complex emergencies or natural disasters) is required.
Experience in either coordinating relief/humanitarian response, or participating in coordination, is desirable.
Experience within the UN common system or other comparable international organization is desirable.
Previous humanitarian affairs work experience is desirable.
A minimum of four (4) years of relevant experience at the international level is desirable.
Experience at the senior management level is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and the availability of the funds. Staff members are subject to the authority of the Secretary-general and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. An impeccable record for integrity and professional ethical standards is essential.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply:

Apply here

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Program Manager, Field Support Services

 Compras, Finanzas, FULL TIME, Leyes / Abogados  Comments Off on Program Manager, Field Support Services
Jun 172021
 

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Country: South Sudan
Organization: World University Service of Canada
Closing date: 27 Jun 2021

POSITION TITLE: Program Manager, Field Support Services

POSITION LOCATION: Addis Ababa, Ethiopia

REPORTS TO: Senior Manager, International Services

DEADLINE TO APPLY: June 27, 2021

BACKGROUND

WUSC (World University Service of Canada) is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, particularly young women and young refugees. WUSC currently works in 25 countries across Africa, Asia, the Middle East, and Latin America, with an annual budget of approximately CAD $40 million. We have over 90 staff in our Ottawa office, and over 200 people overseas implementing 16 development projects in collaboration with donors such as Global Affairs Canada, the UK Department for International Development (DFID), the World Bank, the Asian Development Bank, and the African Development Bank.

Sub sector: Professional Services Branch

The Field Support Services Program (FSSP) is responsible for providing a range of services to support the effective and efficient implementation of Global Affairs Canada’s development programming. These services include, but are not limited to, the provision of administrative, logistical, technical, and financial services for Global Affairs Canada and other clients identified by Global Affairs Canada. The services provided by the FSSP may also include management of small local funds or development initiatives.

RESPONSIBILITIES

Based in Addis Ababa, Ethiopia, the Field Support Services Program Manager will be responsible for managing the delivery of administrative, logistical and financial management services provided by the FSSP as well as the overall human resources and office management of the WUSC FSSP Office in Ethiopia. The Program Manager will report to the WUSC Senior Manager, International Services, who is based in Ottawa, Canada.

Human Resources & Office Management

  • Working with WUSC Ottawa to set policy and planning priorities for FSSP office in Ethiopia;

  • Complying with local employment laws and practices as well as WUSC human resources management policies;

  • Supervising, directing and evaluating the work of the FSSP-Ethiopia staff and consultants in Ethiopia in coordination and consultation with WUSC-Ottawa (including responsibility for direct reports’ job descriptions, recruitment and selection, orientation, training, performance management, attendance management, and discipline);

  • Overseeing management issues such as questions of taxation, benefits and insurance, banking controls, records management and archiving, (WUSC is aiming to have consistency in HR and financial policies and practices across all country programs);

  • Maintaining and directing the required administrative and project infrastructure of staff, office and equipment as well as recommending decisions on administrative policy, planning and procedural matters.

Global Affairs Canada Programming Support:

  • The FSSP Program Manager in Ethiopia will support the efficiency and effectiveness of Global Affairs Canada programming through the provision of timely and reliable administrative, financial, procurement, and logistical services. In addition to providing cost-effective services, the FSSP will support improved quality and relevance of GAC programming in Ethiopia through the provision of local knowledge, sector strategies, monitoring, and other technical expertise.

Administrative

  • Administrative support including the translation, printing, and binding of documents and other secretarial services;

  • Conducting regular research into the latest trends and changes in the local context and sectors of relevance for GAC, including key stakeholders and Canadian organizations;

  • Maintaining a secure server and back-up that documents all FSSP correspondence, reports, and contracts;

  • Arranging communications technology such as telephone or video conferencing and assists with multimedia presentations during meetings, conferences, or events;

  • Providing advisory services to GAC officials and Canadian Executing Agencies, including guidance on culturally appropriate engagement, local structures, and relevant local stakeholders. For example, the FSSP provides advice on security risks, assists GAC to identify local stakeholders, and provides additional advisory services including training on results-based management and gender mainstreaming;

  • Procuring translation services by conducting annual calls for suppliers, and shortlisting candidates based on the specific requirements of the event, meeting, or report; and

  • Preparing management tools to support FSSP operations, including Annual Work plans and budgets, Semi-Annual and Annual Progress Reports and Financial and Procurement Reports.

Financial

  • Processing payments and disbursements to personnel, technical specialists, and suppliers, including office operating costs;

  • Monitoring local economic indicators such as inflation and exchange rates, providing guidance to GAC officials as required on anticipated changes that will affect project implementation;

  • Monitoring local laws and regulations, banking institutions, and estimated rates for products and services, compiling information on rates into a supplier database (using local sources);

  • Preparing annual budgets, analysis of cash flow, and regular reconciliation of finances;

  • Monitoring spending and applying internal controls; and

  • Preparing for and completing annual external audits.

Procurement

  • Maintaining a database of organizations and professional resources in relevant technical sectors;

  • Monitoring changing markets for relevant goods and services and their costs;

  • Developing Terms of Reference, selection criteria, and other necessary documentation to support competitive procurement of technical specialists at best value for money;

  • Evaluating bids against selection criteria in order to recruit high-level technical consulting services;

  • Issuing and administering contracts for technical specialists in accordance with local laws and regulations, and with WUSC’s Human Resources policies; and

  • Liaising with GAC through regular meetings in order to coordinate the workload of technical specialists and ensure that deliverables are being completed satisfactorily.

Logistical

  • Coordinating GAC missions, including arranging and confirming meetings and appointments, providing transportation services such as airport pickup, in-country travel, and messengers, organizing accommodation, facilitating translation or interpretation services, and other logistics as required;

  • Booking meeting rooms with necessary video and teleconferencing services for meetings or events;

  • Planning events and managing conferences and workshops for GAC, including arranging venues, organizing and translating presentations, arranging logistics for participants, and contracting local suppliers as required; and,

  • Providing other logistical support in the management of assets.

Local Initiatives

  • Managing small local funds and development initiatives as required.

QUALIFICATIONS AND COMPETENCIES

Education

  • Bachelor’s Degree in a relevant discipline such as business, finance, accounting, logistics, or management.

Experience & Competencies

  • 10 years or more of experience providing project coordination services in a developing country for international development stakeholders or projects;

  • Experience in management of large initiatives of $1 million annually or more;

  • Expertise in provision of administration, procurement, and logistical services, for example, hiring of consultants, procurement of equipment, and supervision of event organization; and

  • Expertise in local development initiatives, for example, management of small grants for local organizations.

  • Curious, enthusiastic and willing to innovate and adapt.

Languages

  • Complete fluency in English is required. Knowledge of Amharic is an asset.

WHY WORK WITH WUSC?

Join Us. Our work is important, cutting-edge, and fast-paced. We encourage curiosity, innovation, and flexibility, and we provide a phenomenal learning experience.

WUSC offers a dynamic international work environment with a diverse intercultural workforce. We offer employees exciting opportunities to apply their skills and gain experience all while making a difference in the lives of youth around the world. Employees at WUSC work hard to create lasting change in education, economic opportunities and empowerment.

How to apply:

APPLICATIONS

WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization. WUSC promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion, sexual exploitation or abuse of any form. Successful applicants will be required to undertake an enhanced criminal record check where appropriate.

WUSC is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Only those candidates selected for an interview will be contacted. No telephone calls please.

If you wish to apply for this position, please follow this link to register on WUSC’s candidate database.**

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Finance and Admin Officer

 FULL TIME, Recursos Humanos  Comments Off on Finance and Admin Officer
Jun 172021
 

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Country: South Sudan
Organization: IsraAID
Closing date: 30 Jun 2021

IsraAID is looking for a Finance and Admin Officer to manage the Financial and Compliance needs of IsraAID in South Sudan.

This position is an exciting opportunity to engage in Financial Strategic Management, develop experience with Donor Compliance, and one step forward in your career.

We need someone with experience in working with complex Excel files and in Budgeting. Required critical thinking skills in terms of Finance Management, and experience in Financial Controlling, which includes a sound knowledge of Accounting principles.

The person needs to like desk-based work, control and establish procedures for compliance, and work with Excel files.

Hard-worker, self-driven, and comfortable in working independently are key traits of the person we want to recruit.

Fluency in English is compulsory. This position will be based in Juba and will initially report to the Country Director.

GENERAL RESPONSIBILITIES

The Finance and Admin Officer will:

· Assist with Budgeting, Planning and Financial Control

· Responsible for the monthly budget execution, including the monthly forecasts, planning and cash flow management;

· Ensure that the monthly budgets match the annual budget;

· Present & facilitate review of actual to budget expenditures with Country Director, Program Director and Program Managers.

· Compile and timely submit the monthly financial report to HQ and to donors as per the specific donor requirements.

· Come up with budget templates when developing donor budgets during proposals development.

· Provide recommendations for budget realignments as required.

Control and Monitoring

· Ensure adherence to finance policies, systems and procedures for IsraAID, Donors and Statutory regulatory requirements for South Sudan;

· Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;

· Maintains the organizations system of accounts ensuring all accounting data is updated, reconciled and fully supported;

· Support internal and external audit procedures.

Cash and Transaction Management

· Manage the organization’s cash flows, and record all cash transactions;

· Oversee preparation and execution of bank orders as needed and oversee transactions;

· Prepare weekly payments roll-out;

· Ensure maintenance of accurate records of financial transactions of the country office in order to monitor financial status of all project activities.

· Administer petty cash and keep appropriate financial records.

ESSENTIAL SKILLS, KNOWLEDGE, AND COMPETENCIES

· Previous NGO working experience in Finance and/or Accounting – minimum of 3 full years a requirement;

· Ability to easily work with Excel;

· Critical thinking and leadership in Finance analysis;

· Must be assertive but empathetic and has the ability to easily talk to different people;

· Ability for teamwork and lots of patience in a changing environment and needs;

· Knowledge and experience using a financial system such as QuickBooks.

·

Qualifications

· CA or finance-related qualification

How to apply:

kdonnelly@israaid.org

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