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External Advert-Deputy Country Director-Business Support

 FULL TIME  Comments Off on External Advert-Deputy Country Director-Business Support
May 282022
 

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Country: South Sudan
Organization: Oxfam GB
Closing date: 10 Jun 2022

Oxfam is an international non-governmental organisation with a mission of working with others to alleviate poverty, suffering and distress.

Oxfam has been working in South Sudan since 1983. Our Programmatic Strategy concentrates on Saving lives, Resilient Livelihoods, Advancing Gender Justice and Good Governance and Active Citizenship through a full spectrum platform that includes humanitarian response, recovery and resilience, long term development and policy and advocacy.

Oxfam currently operates via eleven area offices in ten states (Upper Nile, Unity, Jonglei, Lakes, Eastern Equatoria, Central Equatoria, Western Equatoria and Western Bahr-el Ghazal, and Northern Bahr el Ghazal.

Position: Deputy Country Director-Business Support

Location: Juba

Grade & Level: B Zone 2 Global

Contract Type: Fixed Term

Number of post: TBC

Key Responsibilities:

Key Responsibilities:

EXTERNAL RELATIONSHIPS:

Represents Oxfam corporately and manages and influences significant and high-profile external relationships in specific operational business support fora. Moreover, the post-holder represents Oxfam in coordination meetings and with external stakeholders—particularly government authorities such as the Relief and Rehabilitation Commission (RRC) and state authorities at field-level, when required—and Oxfam NNGOs partners

Working closely with colleagues within the Country programme as well as with the EA-Node and the HECA Regional Platform, the post-holder will have strong cross-organizational relationships with various work groups including humanitarian and development team, advocacy & policy staff, technical units and business support units, besides being a member of the SMT

As part of the country leadership and senior management team in the country, develop strong matrix links with other country programme teams, relevant HECA regional staff and relevant International Department staff in order to develop and deliver Oxfam in South Sudan Country Strategy

Deputise for the Country Director as required in his/her absence or whenever necessary.

STRATEGIC VISION:

Develops long-term vision and strategic planning to achieve significant impact from major operational business support units by providing leadership, through setting and leading the delivery of specified programme units and/or team objectives.

Plans and manages human and financial resources and processes related to specific programme units and/or area of expertise. Management tasks and problems are diverse and complex and involve a significant degree of risk (financial, security, brand).

Produces, assimilates, analyses and uses information from varied and diverse sources to provide in-depth analysis in the specific business support units or policy area.

Decision-making is strategic and operational with a high degree of judgement based on specific problem-solving experience, drawing on a range of external and internal factors.

Leads the alignment of Oxfam’s operational business support units with Oxfam global policies and processes and ensures effective harmonisation, providing effective solutions to complex legal and context specific country issues.

Assists the CD in the formulation, organisation and delivery of high-level business support processes, including legal, compliance and countrywide policy issues in line with Oxfam’s country and global policy and the country legal framework.

Provides necessary support for the formulation of fundraising plans and follow up for the business support units and ensures proper reporting and accountability internally and external to multilateral and bi-lateral funders as per guidelines.

PEOPLE MANAGEMENT

Ensure a strong link and mainstreaming of activities between the assigned departments, maximising their performances and effective use of resources through coordination and strategic guidance.

In close collaboration with the HR Team and heads of operational business support teams, identify staffing needs, support recruitment of staff and manage the performance and development of all direct reports, ensuring performance objectives are produced and worked to, including identification and effective delivery of training and development needs.

Ensure all Oxfam staff and programmes are familiar with and abide by the Oxfam’s Code of Conduct, Oxfam International standards and procedures and other regulatory codes and best practices for operational business support functions.

Travel frequently to work with the field teams.

PROGRAMME SUPPORT

Work closely with the DCD – Programme to ensure effective support services and integration of business support in programme implementation with focus on the One Programme Approach

Develop and/or implement cost effectiveness frameworks (e.g. HR policies and procedures; systems and tools that promote internal and external accountability in Logistics) that will promote maximisation of impact from limited programme resources while creating innovative approaches to operations management to achieve organisational effectiveness

Propose organisational ways of working including working through partnerships with NNGOs.

SPECIFIC SUPPORT TO OPERATIONAL BUSINESS UNITS

Finance & Systems

To provide direction to the Finance Manager on financial management, policies, and procedures, ensuring that the programme is informed of all developments in financial policies. Ensure the programme is complying with financial standards set by Oxfam and donors.

Where necessary establish clear systems and procedures to ensure robust and donor compliant financial management with clear accountability

To liaise with the funding team to ensure that all donor reporting requirements are met, including proposals, budgets and donor reporting liaising as required by donors.

To provide direct support to the Finance manager and Programme leadership team across the country program on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards are met.

Provide oversight on production of monthly financial management information for the country Management Team and ensures that the finance team provides necessary financial reports for field programme managers to monitor and review their project activities.

Supervise the programme Admin/Finance/HR/Logistics teams in maintaining the programme inventory and fixed assets, ensuring that all Oxfam assets are properly safeguarded and tracked.

To assume a strategic overview of financial management systems across the programme, taking note of changing external and internal environment in financial and economic conditions.

To advise on the application of Oxfam Financial policy and procedures and to ensure that coherent finance systems are established for varying programme modalities.

To design and influence adoption by the finance team of tools for management information and reporting purposes.

Advise Finance team on quality output and development of mechanisms to ensure adequate checks and management level verifications.

Advice, train and enforce compliance to mandatory procedures

Information Systems (IS)

Provide support and guidance on organisation of IS resources to ensure an appropriate use and compliance to Oxfam policies, with regards particularly to GDPR, data protection and information management.

Provide oversight management to ensure quality IS services to Oxfam in South Sudan operations country wide in a cost-efficient manner, with focus on laptop management.

Provide leadership and support to IS related policy development, business cases, documentation, reporting and audit issues as necessary.

Human Resources

Provide support and guidance on appropriate use and compliance with Oxfam GB HR policies, so to ensure minimum standards in recruitment, induction, performance management, staff development, compensation and benefits, succession plans and staff health & safety for Oxfam in South Sudan country programme

Provide leadership in human resource policy update and adaptation for Oxfam in South Sudan Country Programme to ensure that they are effective and meet programme needs.

Provide detailed advice and problem resolution (including direct 1:1 manager case work support) on complex and sensitive policy interpretation and procedural issues to managers and employees and HR colleagues

Develop and lead on the Country recruitment and resourcing strategy and influence senior management thinking and behaviours on this, ensuring that people management is central to this.

Proactively support Senior Managers (and HR Officers in areas of responsibility) on recruitment and resourcing based on efficient networking, adapted to use of the latest corporate HR recruitment tools and techniques.

Develop and maintain an in-country database with potential candidates for Oxfam in South Sudan, based on pro-active outreach amongst Oxfam staff registers globally and regionally as well as external and intra-agency networking and contacts.

Supervise the administration process related to the recruitment and resourcing process to ensure it is compliant with agreed performance levels and legal requirements, across all the following range of HR processes, with focus on:

Attracting, retaining and developing the people needed to enable delivery of the Country Strategy

Talent management

Induction and Exit

Workforce planning – manage organograms and advises CD on future staffing needs in coordination with the HR Manager

Job evaluation, Pay and Reward (including the negotiation of starting salaries); Compensation, Pension and Benefits Contract

Coordinate the in-country succession planning and employee engagement strategies.

Regularly produce HR management information for CD and Senior Managers.

Provide leadership and support to HR and admin related policy development, business cases, documentation, reporting and audit issues as necessary.

Administration & Legal and Regulatory Compliance

Provide leadership and representation on legal and regulatory issues and ensure effective follow up of a wide range of internal (e.g. Tax Exemption Certificate) and external (e.g. Control Self-Assessment) compliance issues.

Supervise the efficient management of office and accommodation space across the country programme.

Logistics

Provide support and guidance on organisational logistics resources to ensure an appropriate and strategic use, management and compliance with Oxfam policies.

Provide oversight management to ensure quality logistics services to Oxfam in South Sudan operations country wide in a timely and cost-efficient manner.

Follow-up on logistics process and operations ensuring effectiveness and development as needed of systems in place and compliance with minimum standards and policies.

Provide leadership and support to logistics related policy development, business cases, documentation, reporting and audit issues as necessary.

Counter-fraud

Provide support and guidance on counter-fraud resources to ensure an appropriate and strategic use, management and compliance with Oxfam policies, with focus on:

Internalization of Oxfam Code of Conduct

Implementation of mandatory procedures to govern corruption (such as: Fraud and Theft Response Plan; Fraud Investigation Toolkit and Anti- fraud and Theft Policy)

Ensure the existence of the in-country Counter-fraud Champions Network

Supervise country-led investigations—through a pool of trained investigators or assist the HECA Region Counter-fraud Specialist, when an investigation is handled externally

Induct new hires and NNGO partners on counter-fraud, while continuously conducting refresher trainings to staff to minimise staff’s rationalisation, motivation and opportunity to commit fraud.

INTERNAL COORDINATION, CAPACITY BUILDING AND TECHNICAL SUPPORT

Provide technical support to Oxfam in South Sudan team members within areas of specialisation as required, including delivering /organising in house training as appropriate.

Facilitate gap analysis and work with SMT to develop and lead on the overall development, implementation, monitoring and evaluation of realistic and sustainable capacity building plans for the Administration, HR, Logistics and IT team at country and field levels.

Motivate the business support team to work interactively with the programme team and to come up with innovative solutions and systems that allows the programme to serve its overall goal.

Ensure the experience and expertise of different team members is used in the strategic development and implementation of Oxfam in South Sudan Country Operating Model (COM) using their respective experiences and skills effectively in further developing the operational support function for Oxfam in South Sudan Programme

Ensure that the effectiveness, impact and direction of the operational business functions is regularly monitored, reviewed, evaluated and can be learned from, and report any findings regularly to the Country Director, Africa EA Node, Regional Centre, donors and others as appropriate.

SKILLS AND COMPETENCE:

Essential

Masters / Post-graduate academic qualification on either of Business Administration, Finance Human Resources, Logistics or related discipline with a strong finance background, preferably in relief/development work with management and supervisory responsibilities in program operations at senior management level; South Sudan or fragile context experience considered an advantage

Relevant experience of 7 – 10 years for Masters or Post-graduate holders or 10 + years for Bachelor holders, preferably in an international NGO out of which at least 5 years should be supervisory/managerial experience

Experience of leading the implementation of operational improvements and the persistence to achieve change in a challenging environment

Good understanding of information systems and information technology with a sound knowledge of their development and capabilities

Leadership qualities and people management expertise to provide direction and effective support to a multidisciplinary and multicultural team

Strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action

Effective verbal and written communication skills in English, including high-level interpersonal and representational capabilities

Ability to operate and think strategically, coupled with proven analytical skills and the use of these to problem solve and make firm decisions

Understanding of gender and diversity considerations within key areas of responsibility and commitment to address inequalities in the workplace and the programme

Committed to rights-based approach including an active commitment to putting women’s rights at the heart of all we do as well as the rights of other marginalized people in all aspects of an organization

How to apply

NB: Female candidates are strongly encouraged to apply.

Only shortlisted candidate will be contacted.

Deadline for submission of applications is 10 June 2022.Interested Applicants should send soft copies of their CVs and Cover letters to Hrsouthsudan@oxfam.org.uk**.**

Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment.

We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.

This post is subject to a range of vetting checks.

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Fleet Manager

 FULL TIME  Comments Off on Fleet Manager
May 272022
 

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Country: South Sudan
Organization: CTG
Closing date: 3 Jun 2022

CTG overview:

  • CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
  • CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
  • Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
  • Visit www.ctg.org to find out more

Overview of position:

  • Based at Juba & reporting to the Administration Officer in charge of Fleet Management. The Fleet Manager will plan, implement, monitor & execute sound vehicle management policies & guidelines ensuring a cost effective & efficient country office fleet.

Role Objectives:

Vehicle planning & management:

  • Ensure fleet availability to meet all requests by scheduling, forecasting & surveying current user trends.
  • Maintain knowledge & utilize all fleet information & user surveys to forecast new requirements.
  • Arrange fleets & fleet operational staff to provide support & schedule special event planning.
  • Perform vehicle registration, insurance and CHP formalities & documentation regarding induction of new vehicles in existing fleet.
  • Oversee routine & ad hoc maintenance, liaising with the Head of Fleet on the scheduled & unscheduled maintenance, quality spare parts, reviewing the different requirements from different field offices on the maintenance issues.
  • Monitor & ensure fleet operation in compliance with both local state & our clients rules & regulations e.g insurance policies, registration & renewal of log books, annual inspection of vehicles in liaison with protocol unit.
  • Streamline & monitor fuel deliveries & vehicle purchase system with assistance of fuel cards for all vehicles & drivers.
  • Liaising with fleet center, plan for timely replacement of the vehicles that have reached 5 years / 150,000 km, seeking approval from management.
  • In liaison with the asset management, plan for vehicle disposal in line with the responsible asset management directive on vehicle disposal & GVLP guidelines.

Budgeting:

  • Work closely with admin budgeting focal point to provide budgets for the GVLP leases & insurance covers both comprehensive & local insurance & VTS expenses.
  • Follow up with administration focal point for timely issuance of zint POs & payments of expenses relating to the above.
  • Provide timely projections for review with the Head of Fleet management of any unforeseen / foreseen expenditure as pertains to fleet management both in the country office & the field offices.

FMS / novacom reporting & analytics:

  • Continuous review of the data accuracy in the FMS ensuring refresher trainings to all new / appointed focal points.
  • Provide data & analytics on fuel consumptions, maintenance costs & utilization rates of the CO fleet, providing trends & recommendations on improving cost efficiencies.
  • Utilizing GPS systems to monitor drivers & vehicles in case of theft.
  • Review the weekly notifications & reports from novacom on the over speeding, reports, working with the field offices.

Trainings:

  • Review the training needs of the transport team & recommend for trainings.
  • Schedule the mandatory trainings & liaise with fleet center for both virtual & on site trainings when required.
  • Liaise with fleet centre for upcoming webinars/trainings.

Project reporting:

  • This role reports to the Administration Officer in charge of Fleet Management.

Key competencies:

  • University Degree in Business / Public Administration.
  • Experience in administration.
  • Support in leading projects & input into function policies.
  • Must be experienced in budgeting & advanced analytics.
  • Must be fluent in the English language.

Team management:

  • This role has no team management responsibility.

Further information:

  • Qualified female candidates are encouraged to apply for this role.

How to apply

Candidates interested in applying for this role need to register on CTG website as a candidate & apply for this role using the below link:

https://app.tayohr.io/jobs/detail/vac-7505-fleet-manager-6224

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South Sudan: Deputy Area Coordinator – Maban

 Finanzas, FULL TIME  Comments Off on South Sudan: Deputy Area Coordinator – Maban
May 262022
 

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Country: South Sudan
Organization: ACTED
Closing date: 25 Jun 2022

FIXED TERM | 6 MONTHS | ASAP

ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.

ACTED South Sudan

ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

1. Positioning

Context analysis:

  • Support thr AC to analyse the area’s socio-economic situation, (donor) trends, needs and gaps;
  • Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the area.

Strategy Implementation: Provide support in the implemetation of ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular :

  • Support in the identification of new opportunities and new sectors of intervention;
  • Assist in consolidating and stabilizing programming;
  • Review the geographic and thematic footprint;
  • Ensure activities are relevant and meeting area/beneficiary needs;
  • Identify ACTED added-value;
  • Ensure humanitarian principals are adhered to;
  • Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;.

Networking, positioning and general representation:

  • When requested, participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
  • Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
  • Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
  • When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at area level

Proposal development:

  • Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
  • Contribute to budget design ensure budget needs at area level have been taken into consideration

Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

2. Management and Internal Coordination

Staff Management:

  • Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
  • Promote team building, productivity and staff welfare
  • Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
  • Support the AC to manage interpersonal conflicts among staff at area level

Internal Coordination:

  • Facilitate interdepartmental communication and information sharing for a positive working environment
  • Implement ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up

Project Implementation Tracking :

  • Support Project Managers in project implementation through trouble shooting and eliminating blocking points
  • Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
  • Ensure that relevant project information are up-to-date and available for reporting purposes

Project Quality Control:

  • Ensure the application of a practical field based M&E system/plan for each project
  • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
  • Help Project Managers to adapt projects according to monitoring and evaluation findings
  • Ensure beneficiary feedback mechanisms are in place
  • Support with the documentation of best practices and lessons learnt for projects in the area of operations.

Partner Management:

  • Identify potential local partners in the area based on an assessment of complementarity and added value
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management

Finance Management:

  • Support in the management of project budgets at area level to avoid under/over spending
  • Help with budget forecasting
  • Ensure timely and accurate area finance TITANIC reporting

Logistics & IT Management:

  • Support the timely procurement and adherence to rules of origin and nationality at area level
  • Ensure quality supply management at area level
  • Ensure proper asset management at area level and enforce asset investment policy
  • Ensure proper stock management at area level
  • Ensure proper IT systems, data back-up and protection from malware at area level
  • Ensure sufficient and reliable means of communication at area level
  • Ensure timely and accurate area logistics TITANIC reporting

Administration and HR Management:

  • Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
  • Ensure regular performance appraisal and career management for staff at area level
  • Ensure timely and accurate area HR TITANIC reporting
  • Ensure timely exit forms

Transparency/Compliance Management:

  • Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
  • Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

Security Management :

  • Support the AC in the analysis of the security context at area level
  • Upon request, engage with relevant key stakeholders at area level to ensure access and support of interventions
  • Ensure the offices and houses conform to recommended security, health and safety standards
  • Ensure all staff in the area adhere to security procedures
  • Ensure security incidents at area level are promptly reported to the capital

Expected skills and qualifications

  • University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
  • Base management skills preferred
  • At least four years relevant work experience
  • Proven capabilities in leadership and management required
  • Ability to work well and punctually under pressure
  • Excellent skills in written and spoken English
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure
  • Knowledge of local language and/or regional experience an asset

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

How to apply

Send your application (resume and cover letter) to jobs@acted.org Ref: DAC/SSUD
Please note that ACTED does not charge any fee at any stage of the recruitment process.

click here for more details and apply

May 252022
 

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Country: South Sudan
Organization: Save the Children
Closing date: 1 Jun 2022

Teacher Trainer/Data clerk National Contract (1 Post Maban)

The Teacher Trainer will be working closely with the Head-teacher of the school, County Education Department officials and other stakeholders as the link between SCI and the volunteer female teaching facilitators undergoing different school leadership and primary and ECCD teacher training related activities. He/She will be responsible for the delivery of quality professional teacher training related trainings which meet the South Sudan National Professional Standards, incorporating literacy and SEL skills, Teachers in Crisis Context (TiCC), Teacher Code of Conduct (TCoC), School Code of Conduct (SCoC) and other Education in Emergencies (EiE) related trainings.

He/she will ensure that activities follow up, joint lesson observations and support MEAL department in conducting baseline and end line assessments for female teaching facilitators and conduct continuous assessment on weekly basis and reported on competencies achieved. Where applicable depending on the time limit, The TT will support the PO in following up and ensuring that the time table is in place and is being adhered to, that the teacher pupil ratio is meeting the minimum requirements. As designated by the Education Coordinator, he/she will sit in the examinations taskforce for the Maban Unified Examinations and ensure all examinations are set, marking guides and examination scripts are marked and assessment results are compiled and shared in line with examinations schedules. The teacher trainer will be responsible for supporting and mentoring the volunteer teachers and school administrators and give professional guidance on lesson preparation. He/she will timely develop individual work plans and write and timely submit quality reports at different reporting intervals.

He/she Manage Education data management thus Create education data base for schools supported by the project, Collect education data in schools and enter in to data base, Analysis school enrolment and attendance of children, Keep records of school property supplied by the organization, Keep record of teachers and school governances (PTA/SMC) and Recording training data on excel sheet and update on weekly basis.

The teacher trainer will work closely with the Education Coordinator in establishing the teachers learning cycles, manage education data and support him to ensure all teaching and learning materials are available in the school or community reading centres(CRC) and that the school is meeting the minimum education quality benchmarks.

QUALIFICATIONS AND EXPERIENCE

Essential

  • Recent teacher training experience at college/university level and must have undergone full teacher training course
  • Proficiency in computer skills (Microsoft word, spreadsheet, PowerPoint, internet).
  • Knowledge in education data management.
  • Experience of delivering training to adult groups
  • Proven experience of supporting and mentoring teachers and delivering teacher training sessions
  • Experience in teaching at primary school level
  • Good planning and organizing skills
  • Good communication and interpersonal skills; including spoken, written and reading fluency in Arabic and English.
  • Self-motivated and ability to work with little supervision
  • Good interpersonal and communication skills
  • Team player and flexible to take roles in supporting school administration as part of mentoring teachers
  • Respect for local culture and customs
  • Familiarity with Child rights and education issues in South Sudan
  • support

Desirable

  • South Sudanese with good knowledge of education system of South Sudan.
  • Motorbike driving licence is a Must
  • Representational skills;
  • NGO experience an added advantage
  • Knowledge of local language spoken is an asset.

Contract Duration: 05 Months

Location: South Sudan, Maban Field Office.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at https://southsudan.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

How to apply

Please follow this link to apply: https://www.aplitrak.com/?adid=YS50YW1iYS4wMTUyNy4xMjE4NUBzYXZldGhlY2hpbGRyZW5hby5hcGxpdHJhay5jb20

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South Sudan: Emergency Project Coordinator – Juba

 FULL TIME, Informatica  Comments Off on South Sudan: Emergency Project Coordinator – Juba
May 242022
 

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Country: South Sudan
Organization: ACTED
Closing date: 23 Jun 2022

FIXED TERM | 12 MONTHS | ASAP

ACTED

Created in 1993, ACTED is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, ACTED implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

ACTED goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, ACTED puts local territories at the centre and provides a tailored support to local needs.

ACTED South Sudan

ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

1.Project Implementation Follow-up

Project Planning

  • Ensure timely organization of project kick-off and close-out meetings
  • Ensure that all projects have an implementation strategy and work plan
  • Together with Consortium Coordinators, Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

Project Implementation Follow-up

  • Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementation
  • Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points
  • Monitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reports
  • Ensure that contractual obligations are met in terms of project deliverables

Project Quality Control

  • Ensure the application of a practical field based M&E system/plan for each project
  • Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
  • Advise Consortium Coordinators, Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findings
  • Advise on and assist with project reviews conducted by AMEU
  • Together with the AMEU team, ensure capitalisation of best practices and lessons learnt for projects in the area of operations

Implementing Partners

  • Support the Consortium Coordinators and Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.
  • Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
  • Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

External Relations

  • Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities
  • Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementation
  • Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

2. Administrative and Operational Management of Project Implementation

Finance

  • Review the project BFU(s) to avoid under/over spending
  • Ensure accurate budget forecasting and expense planning

Logistics

  • Contribute to the development of project procurement plans
  • Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
  • Ensure timely procurement and adherence to rules of origin and nationality

Administration/RH

  • Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)
  • Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and funding
  • Ensure regular performance appraisal and career management of project teams
  • Ensure a positive working environment and good team dynamics
  • Manage interpersonal conflicts
  • Ensure capacity building among project staff

Transparency/Compliance

  • Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures
  • Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures

Security

  • Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs
  • Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

Implementing Partners

  • Support the FLATS team, Consortium Coordinators and Project Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required
  • Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner
  • In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organisational development workplans
  • Oversee the development of capacity building framework and action plans with full participation of partners
  • Ensure partners provide all project documents required by ACTED

Expected skills and qualifications

  • At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East
  • Demonstrated communication and organizational skills
    Ability to train, mobilize, and manage both international and national staff
  • Flexibility and ability to multi-task under pressure
    Ability to work well in unstable and frequently changing security environments
  • Willingness to work and live in often remote areas under basic conditions
  • Proven ability to work creatively and independently both in the field and in the office
  • Advanced proficiency in written and spoken English

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

How to apply

Send your application (resume and cover letter) to jobs@acted.org Ref: PC Emergency/SSUD
Please note that ACTED does not charge any fee at any stage of the recruitment process.

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Monitoring Evaluation and Learning Officer(MEL)

 FULL TIME, Hoteles, Recursos Humanos, Tecnicos, Turismo, Hosteleria  Comments Off on Monitoring Evaluation and Learning Officer(MEL)
May 202022
 

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Country: South Sudan
Organization: John Snow
Closing date: 30 May 2022

USAID MOMENTUM-Routine Immunization Transformation and Equity (M-RITE) aims to strengthen routine immunization (RI) programs to overcome the entrenched obstacles contributing to stagnating and declining routine immunization (RI) rates and to address the barriers to reaching zero-dose and under-immunized children with life-saving vaccines. In light of the COVID-19 pandemic and the disruption of RI services, M-RITE supports countries with the maintenance and adaptation of RI services and provides strategic technical support for COVID-19 vaccine introduction and deployment in order to protect high risk populations.

In South Sudan, the Ministry of Health (MoH), with support from immunization partners, has adopted strategies to scale up COVID-19 vaccination to increase country coverage to 70% of the target population by the end of 2022. This includes mass vaccination drive (MVD) using intensified COVID-19 vaccination optimization plan (ICVOP), for administering more than 2.5 million doses of vaccines.

M-RITE / JSI provide technical assistance to State/County and Core Group Polio Partners (CGPP) in 21 counties in three Equatorial States (Central, Eastern and Western) for accelerating the COVID-19 vaccination. M-RITE’s support to CGPP includes training of vaccinators, supportive supervision, microplanning, and risk-communication to address hesitancy and increase demand for acceleration of COVID-19 vaccination. CGPP plans to triple their outreach vaccination team – from 33 to 84 teams to maximize shots in arms of COVID-19 vaccines before the rainy season starts in May 2022 when many areas become inaccessible.

At the state level in these three states (Western, Eastern, and Central Equatoria), M-RITE provides technical assistance to Core Group Polio Partners, State/County Health Department for system strengthening including planning, coordination, and supportive supervision

The Monitoring and Evaluation (M&E) Officer will be a member of the M-RITE South Sudan team and will be responsible for supporting the routine data collection, compilation, analysis and use of program related data for action and for preparation of the client (USAID) reports. S/he will also support the M&E team of South Sudan Expanded Programme on Immunization (EPI) to monitor and use of COVID-19 vaccination data in support of knowledge management and translation of learning. The ideal candidate will be a detailed oriented, self-starter who will create strong working relationships and will have knowledge of routine immunization health information system (e.g. DHIS2) with experience of collecting, cleaning, compiling, and visualizing quantitative and qualitative data and the strategic use of data for program improvement and adaptation.

This position will report to the M-RITE Country Project Director in South Sudan. This position is based in Juba national MoH, South Sudan

JSI is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

RESPONSIBILITIES: Responsibilities include, but are not limited to the following:

  • Establish and maintain the MEAL database(s) for program indicator monitoring
  • Conduct routine data collection, cleaning, analysis and visualization of country and global indicators
  • Work closely with program teams to collect and use program data for program strategy and adaptation
  • Provide direct support and communicate with monitoring and evaluation colleagues at HQ to ensure the submission of timely, quality data
  • Support South Sudan team with routine indicator analysis and reporting based on donor and project reporting requirements
  • Support program team in ensuring qualityCOVID-19 immunization data is documented and shared using DHIS and ODK
  • Participate in training of health workers using existing HMIS tools of MoH
  • Support in data collection, analysis and documentation for knowledge exchange and shared learning
  • Design/contribute to the design in monitoring and reporting tools
  • Travel to the Equatorial States (East, Central, and West) as may be required
  • Other duties as assigned.

COMPETENCIES:

  • Experience in collecting, cleaning, and analyzing quantitative and qualitative data;
  • Working knowledge of DHIS 2 and data visualization and design principles;
  • Experience in creating dynamic decision-making tools and dashboards in Excel, including knowledge of more advanced Excel functions such as VBA coding, pivot tables, and other formula functions used to automate workbook elements;
  • Demonstrated experience with quantitative analysis software like Stata, SPSS, NVIVO,DHIS2, Power BI or R, power BI
  • Knowledge of South Sudan’s health system and routine immunization system preferred;
  • Demonstrated competence to assess priorities and manage a variety of activities in a complex and time-sensitive environment to meet deadlines with attention to detail and quality.
  • Strong initiative and self-motivation required, with a commitment to teamwork and effectiveness within a nonhierarchical, participatory management environment.
  • Ability to travel to remote locations of South Sudan with minimum supervision

QUALIFICATIONS:

  • Education: Bachelors degree in Public Health, Health Administration, Economics & Statistics, Data Analysis
  • Master’s degree in public health, monitoring and evaluation, social science research, knowledge management, or a related field will be added advantage
  • Experience: Minimum two (2) years’ experience in international health preferably working on USAID/USG-funded projects;
  • Experience in managing data in immunization programs and child health programs, including state and/or county-based immunization data related work;
  • Computer literacy required (Excel, MS Word and PowerPoint). Familiarity with other relevant computer software desirable;
  • Fluent in both spoken and written English, plus one commonly-spoken local language in South Sudan (like Arabic);
  • Must have ability to work and travel extensively in South Sudan;
  • Knowledge of the South Sudan health system at all levels will be an added advantage for this position;
  • Experience working in a multi-agency/organizational environment;
  • Excellent written and oral communication skills in English.

How to apply

Please submit your application electronically to southsudan_hr@jsi.com or drop hard copy entitled; ‘’Application for MEL Position’’ to JSI office in Ministry of Health EPI department application by 30th May 2022.

Note: Due to the urgency of this position, applications will be reviewed on a rolling basis and qualified South Sudanese candidates will be contacted for interviews before the deadline. No phone calls please!

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Programme & Partnership Accountant – South Sudan

 FULL TIME  Comments Off on Programme & Partnership Accountant – South Sudan
May 192022
 

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Country: South Sudan
Organization: Concern Worldwide
Closing date: 5 Jun 2022

About the role: This is a 12 month, replacement role with unaccompanied terms based in Juba with a salary of Band 2 salary € 35.789 – 39.766.

You will report to the Country Financial Controller and will line manage Field Management Accountants, Finance Officers (FOs), Assistant Finance Officers (AFO), Cashier and work closely with Country Management team, Budget Holders, Shared Service Accountant, Desk Officer, Field and Juba Finance Team, Partner Organisations

We would like you to start as soon as possible.

Your purpose: To provide support to the CFC to ensure the effective functioning of the finance department in the field locations by providing day to day technical support and work with national and NGO partners. The post holder will coordinate finance issues and build the capacity of national staff for both Concern and partners, and support national staff to manage and carry out the work on the finance function. The post holder will report directly to the CFC. You will be located in Juba but the position requires 60% travel to field locations (currently: Unity, NBeG and Kajo-Keji of Central Equatoria)

You will be responsible for:

Financial Control:

· Guided Country Finance Controller and his/her team, ensure that Concern Worldwide financial policies and procedures are adhered to and implemented in a standardised manner.

· Maintain up-to date knowledge of and implement local government requirements and regulations related to financial matters including statutory deductions from national staff salaries such as income tax, social security, etc.

· In consultation with the CFC Conduct periodic visits to field offices

· Closely monitor all programme financial activities, and keep the Programme Director, Systems Director and Country Finance Manager advised of all situations which have the potential to negatively impact internal controls or financial management performance.

· Assist the field office budget holders in conducting the budget revision process, ensuring that appropriate levels of technical support and guidance are provided to all budget holders during the process of preparing the subsequent revisions.

· Manage the field finance department’s activities and schedules to meet the financial reporting requirements and deadlines specified by donors and Dublin HQ.

· Maintain Month End Closure file, including all signed journals and feedback from budget holders

· Ensure that steps are taken to mitigate the risks of fraud, including conducting random checks on large payments carried out in the field

Financial and Donor Reporting:

· Assist budget holders with preparation of donor budgets; interpretation of budgeting guidelines; ensure compliance with donor regulations and ensure their incorporation into the country annual operating budget & revisions

· Assist the Country Finance Manager with external (donor, audit firm, partner organisation, government, etc.) and internal control audits as required.

· Reconcile all balance sheet items on a timely basis, in accordance with Concern Worldwide policies & procedures

Staff Management & Capacity Building:

· Train National Finance staff in Concern systems and general accounting best practice

· To facilitate and provide basic training, technical support and guidance to the country program staff, particularly budget holders, for skills improvement in the areas of budget preparation and monitoring, budget revision, reporting, and internal control. This includes assisting them in understanding their management accounts.

· Develop and implement staff development plan for field office finance department staff

Donor Management:

· Assist in preparing donor financial reports and ensure the reports are shared with relevant persons in HQ, DO, RA, PDs and CFC

· Ensure that donor reports tie back to the general ledger from GP and donor original budgets

· Follow up and support on mapping of donor budgets against Concern Chart of Account.

Other Financial Milestones:

· Contribute to the development, review, and revision of financial and systems related procedures

· Undertake the financial assessment of potential Partners on a timely and comprehensive basis

· Summarize financial assessment findings and recommend whether engaging with a Partner is workable with resources available.

· Ensure all the relevant staff members (CFC, PD Programmes, Project Manager and Country Director) sign off financial assessment

· Ensure that all CILPAT documentation is being maintained on the Partner File for future reference

· Monitoring For each Partner, using CILPAT and any other available material as a basis, prepare a Partner Monitoring Programme

· Carry out Systems Review visits in accordance with the Partner Monitoring Programme.

· Perform regular Transaction Audits in accordance with the Partner Monitoring Programme

· Ensure an updated risk assessment is completed at least annually and is signed off by Senior Management after each field visit. Prepare and disseminate a Partner Visit Report

· Ensure programme staff are aware of their responsibilities regarding monitoring of partners. Ensure sign off from appropriate senior Programme representatives is obtained on the CILPAT, Partner Monitoring Programme and Annual Risk Review

· Ensure Partner Reports and findings are circulated to all interested parties within Concern and the Partner. Ensure all documentation relating to Concern‘s financial relationship with the partner is filed correctly and updated where necessary

· When needed, assist the Country Financial Manager in the process of obtaining explanations of variances between budget and actual spending and income and make necessary adjustments in cases of incorrect accounting entries

· In coordination with the HR Manager, manage the budgeting of national staff and HR budget monitoring

· Any other tasks mutually agreed with the AC, PD and/or CFC

· Supervise all programme office safe relations and cash box account activities

· Oversee the timely preparation, review and approval of all safe account and cash reconciliations on as regular a basis as necessary for effective financial control

· Assist the PD and CFC in ensuring compliance with Concern Worldwide policies and procedures in respect of cash management and assume responsibilities in the implementation of country specific policies such as authorisation limits, cash holding limits, cash movements, credit terms, advance payments, use of cash payment instruments.

· Be responsible for the review of fund transfer requests from the field and the timely preparation and follow-up/handling of Cash Transfer Requests to the field offices to ensure that appropriate balances are maintained to facilitate programme implementation

Concern Code of Conduct and Associated:

· Ensure adherence to the Concern Code of Conduct and Associated Policies

· Ensure finance staff understanding and adhere to the Concern Code of Conduct and Associated Policies

· Ensure the Core Humanitarian Standards (CHS) are understood by finance staff

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

· Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);

· Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;

· Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Confidentiality

· Ensure the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization without authority, except in normal execution of the above duties

· Ensure strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorised personnel only.

Your skills and experience will include:

Essential

· University degree with a background in finance, management, administration or a related field.

· Part or fully qualified Accountant.

· 3/4 years finance experience including donor and management reporting, accounting, staff and partner management and some capacity building initiatives (coaching, mentoring or training). Some overseas experience in emergency or development contexts a distinct advantage.

· Experience in donor budgeting and financial reporting.

· Experience working with a diverse range of institutional donors (especially USAID, ECHO, UN Agencies).

· Experience in managing large programme budgets.

· Strong analytical skills.

· Experience in training finance and non-finance staff

· Good oral and written English communication skills.

· Good team player and able to adapt to different cultures.

· Experience of working in a high-pressured, results focused and dynamic environment.

· Good understanding of donors and donor requirements.

· Strong computer skills particularly Microsoft office.

· Exposure to accounting software; knowledge of Microsoft Great plains would be an advantage.

Desirable

Education, Qualifications & Experience Required:

  • Experience of work in South Sudan / Great lakes / Horn of Africa region.
  • Experience in working in a complex emergency context.
  • Experience in working with partners.

Special Skills, Aptitude or Personality Requirements:

  • Cross cultural awareness and sensitivity.
  • Empathy with Concern’s goals and a commitment to capacity building, protection and participation.
  • Excellent communication and training / capacity building skills.
  • Ability to mentor and capacity build national staff.
  • Proven organisation, planning and management skills.
  • Ability to work on own initiative and lead diverse teams.
  • Openness to learning whilst being flexible and adaptable to a changing challenging environment.
  • Strong interpersonal and team work skills with patience and sense of humour.
  • Ability to work under pressure often to strict deadlines.
  • Knowledge of computer applications i.e. Microsoft packages: Excel, Word, and Outlook.
  • Willing to travel frequently.

How to apply

All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.

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Project Support Manager

 Diseño Grafico, FULL TIME  Comments Off on Project Support Manager
May 192022
 

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Country: South Sudan
Organization: Medair
Closing date: 17 Aug 2022

Role & Responsibilities

The Project Support Manager works as an integral member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care; the Project Support Manager will support many activities related to the project, base and support. On a day-to-day basis the Project Support Manager (PSM) carries out a variety of functions related to the project and support needs which are carried out in line with Medair policies and procedures and according to any applicable donor, GSO or field guidelines. The Project Support Manager is key to the efficient and effective running of the Leer Project. This role is responsible for the organization and management of HR/Administrative, logistics and financial processes required ensuring the Leer project functions effectively and with integrity.

Project Overview

Multi-sector relief programme including: provision of Nutrition, Water Sanitation and Hygiene (WASH), Mental Health & Psychosocial through the Care Group Model and Health through Integrated Community Case Management (iCCM) across Leer Counties in South Sudan. The goal is to contribute to reducing morbidity and mortality in vulnerable communities in South Sudan.

Workplace & Conditions

Field based position in Leer, South Sudan

Starting Date / Initial Contract Details

August 2022. Full time, 12 to 24 months.

Key Activity Areas

Project Support Management

  • Ensure the smooth running of the Leer base including line managing Leer base staff to ensure the effective running of the compound and facilities.
  • Manage the Human Resource and Finance Officer (HRFO) and supervise all financial activities to ensure all cash management needs, reporting deadlines, salary payments, etc. are timely.
  • Ensure all internal financial controls are in place and that Medair and donor guidelines are followed.
  • Support Human Resources processes with the coordination of HR team members in the Juba office.
  • Support line managers with recruitments, inductions, training, appraisals and disciplinary action.
  • Promote the growth and professional development of line managed staff.
  • Support the HR and Finance Officer to ensure all national and international legal requirements relating to employment are adhered to, including contracts issuing to local staff, record keeping, etc.
  • Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, warehousing/inventories, fleet management and transportation.
  • Coordinate and book charter flights for transport of personnel and cargo between Juba and Leer
  • Plan and coordinate, together with Project Managers, weekly movements of vehicles to facilitate transport of cargo to project sites.
  • Oversee / manage the effective running of the fleet and make sure maintenance, mileage and fuel logs are kept up to date.
  • Work with the Project Managers and the Project Coordinator in the preparation and development of budgets for support
  • Manage and track expenditure of the Leer base budget by ensuring spending is in accordance with timeframes and adjust spending if required.
  • Oversee and guide construction and maintenance projects for base and project facilities development.
  • Equipment management: keep track of equipment by maintaining the Equipment Inventory List and individual Equipment Allocation forms and to facilitate maintenances upon Project Manager requests.
  • Serve as IT focal point to troubleshoot any IT issues with support from Juba ICT team.

Security Management

  • Adhere to existing security procedures.
  • Provide support in managing security incidents as required, including the writing of incident reports.
  • Cover for PC as security and overall team lead where required.

Administration

  • Draw up, manage and periodically review contracts between Medair and external suppliers and contractors, ensuring they remain valid and relevant and that the terms and conditions are followed.
  • Submit accurate and timely internal reports as required by the Juba office. Contribute on request to external reports.
  • Ensure a clear and transparent paper trail is in place for all Leer related transactions.
  • Keep records in an orderly and timely fashion while ensuring that the filing (archive) system is in line with Medair and donor requirements.
  • Maintain responsibility for the approval and prompt payment of all base related bills / invoices.

Quality Management

  • Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats and templates are used and guidelines are followed.
  • In conjunction with the PC and relevant Project Managers review, develop and implement systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resources.
  • Develop procedures and systems for improving the management and stewardship of resources across the projects and support sectors.

Staff Management

  • Manage and oversee the assigned staff including recruitment, day-to-day management, development and training, appraisal, etc.
  • Hold regular team meetings with line managed staff; reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • University degree in relevant subject or equivalent professional / technical qualification.
  • Work certificates in business administration, HR, accounting, logistics and Supply Chain Management.
  • Excellent working knowledge of English (speaking and writing).

Experience

  • 2 years post-qualification management experience in a relevant profession.
  • Experience working in cross-cultural settings, preferably within the finance, logistics, programme support or assistance sectors.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

How to apply

Before you apply

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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Senior Data Officer for South Sudan

 FULL TIME  Comments Off on Senior Data Officer for South Sudan
May 192022
 

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Country: South Sudan
Organization: IMPACT Initiatives
Closing date: 13 Jun 2022

BACKGROUND ON IMPACT AND REACH

REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its fields of intervention.

We are currently looking for a Senior Data Officer to support our REACH team in South Sudan.

Department: REACH**

Position: Senior Data Officer

Contract duration: 6 months

Location: Juba, South Sudan

Starting Date: ASAP

COUNTRY PROFILE

IMPACT, through REACH, has been implementing programming in South Sudan since 2012. Responding to the Sudan Border Crisis, REACH initially engaged through coordinated information management support – in the form of refugee camp mapping and service provision analyses, thematic assessments, and multi-sectoral needs assessments – in Maban County, Upper Nile State and Pariang County, Unity State. IMPACT was engaged by DFID to provide a series of impact evaluations of their BRACE programming across Greater Bahr el Ghazal and Upper Nile States in 2013; a programme with run for two years, included 5 total assessments, and reached a total of more than 20,000 households. Immediately following the conflict of December 2013, REACH expanded its programming to include the IDP response, participating in Initial Rapid Needs.

Assessments of conflict affected areas, providing mapping and monthly service provision analyses for major IDP sites around the country, and running large-scale IDP return intentions assessments.

2018 saw the expansions of both IMPACT and REACH programming to 10 of 10 states, spanning the refugee, IDP and development responses, and covering diverse activities such as cross-border port monitoring, assessments of hard to reach areas, flood mapping and vulnerability analysis, market monitoring and supply chain analysis, analysis of tensions and conflicts over access to natural resources, and third party monitoring of humanitarian and development programming. In 2019, REACH expanded its role within the technical space, increasing involvement in Integrated Phase Classification (IPC), Needs Analysis Working Group, UN technical agencies, and academics. In response, REACH has also expanded into multiple new research cycle streams beyond humanitarian needs monitoring, including sector specific, population movement, and AAP research.

Broadly, REACH South Sudan implements assessments across three core units:

  • Monitoring of the humanitarian situation in South Sudan, through monthly assessments covering over 2,000 settlements in South Sudan, conducting an annual representative Multi Sector Needs Assessment to provide a snapshot of needs, and ad hoc rapid assessments in times of sudden escalations in conflict or natural disasters.
  • Monitoring population movement trends in South Sudan, including tracking and analyzing large-scale displacement, returns and seasonal movements, through port and road monitoring, ad-hoc assessments, and a population movement baseline; assessing the perceptions of affected populations of the humanitarian response; engaging with the protection cluster in identifying and filling major information gaps; and mainstreaming a context sensitive approach within REACH South Sudan.
  • Providing direct technical support to humanitarian clusters through active engagement with coordination bodies, dedicated assessments and information products, and strategic engagement to promote innovative methods towards understanding sector-related needs in South Sudan.

The Senior Data Officer would support across all three units and streams of work. More information on REACH’s work in South Sudan can be found here: https://www.reach-initiative.org/where-we-work/south-sudan/.

FUNCTIONS

Under the line management of the IMPACT Country Coordinator / Representative or his/her delegates in South Sudan, the Senior Data Officer is responsible for the production of IMPACT’s analysis products in South Sudan, including the preparation of research design, support in designing sampling methods, data analysis plans, data collection tools, data cleaning scripts and processes, analysis scripts, analysis outputs and (as relevant) production of web maps and information management systems. The Senior Data officer will support in the dissemination and evaluation stages of the research cycle. Throughout each research cycle, the Senior Data Officer, in (as relevant) close liaison with the assessment teams, engages with partners to promote their participation in data processing, analysis or relevant topics as designated by the line manager, to maximize the uptake and use of IMPACT research. When relevant, or managing a project, he/she also ensures an efficient and transparent use of resources required for project implementation. This can include the direct supervision of data and assessment teams during data collection, analysis or output production.

In his/her mission, the Senior Data Officer will be hosted by IMPACT’s global partner ACTED and will fall under the direct responsibility and management of ACTED’s Country Director and his/her delegates for all Administrative, Security, and relevant Logistics and Finance issues. S/he will therefore fully abide to ACTED’s Security, Administration, and relevant HR, Logistics and Finance rules and regulations.

RESPONSIBILITIES

The Senior Data Officer responsibilities include the following:

Research Planning:

  • Contribute towards the identification and implementation of effective and adapted data management and analysis solutions for IMPACT research in South Sudan, in line with IMPACT’s relevant research and data guidelines.
  • Support sampling design, creation and management of data collection tools (ODK or KoBo), training on data cleaning and management techniques, support for data analysis set up (specifically conducted in the R environment).
  • Contribute to draft research ToRs with a specific focus on sampling, data collection tools, the data analysis plan, as well as data management plan;
  • Support the development of qualitative and quantitative data collection tools, ensuring requirements of research cycle/assessment are met;
  • In coordination with relevant assessment and GIS officer(s), support construction of quantitative sample;
  • Keep track of progress and delays of all assigned tasks throughout the research cycle. Ensure that delays or identified problems are reported by writing and orally in a timely manner.

Research Implementation:

  • When relevant, support the identification and training of enumerators for primary data collection;
  • When relevant, support oversight of data collection, in line with agreed TORs (including their Annexes), including data cleaning processes, checks and data cleaning scripts;
  • In coordination with relevant assessment officer(s), document all changes in data collection that lead to a modification in the agreed TORs, ensuring that the IMPACT CC/CR and IMPACT HQ are informed and agree on the modifications.

Data Management, Cleaning and Analysis:

  • Monitor accuracy of data collected in line with IMPACT’s Data Cleaning Minimum Standards Checklist;
  • Cross check data collected in the field, ensure regular updates and solve eventual discrepancies;
  • Manage, update and deploy monthly questionnaire;
  • Maintain, update and expand R-based systems of data management and analysis for data dissemination and reporting;
  • Serve as focal point for statistical analysis and quantitative reporting on assessments.

Drafting of Products:

  • Ensure that all IMPACT analysis products the requirements of IMPACT and concerned partners;
  • In support of the Research Manager or CC/CR, as requested, provide regular communication with IMPACT HQ on progress and deadlines for analysis outputs;
  • Ensure the drafting of timely and accurate data and analysis products (such as factsheets, graphics, webmaps, dashboards), which comply with IMPACT’s guidelines;
  • Ensure accurate findings are reported given the data collection and analysis methodology planned in TORs.
  • Ensure that all analysis outputs are validated by IMPACT HQ before external release;
  • When relevant, in close coordination with IMPACT HQ, support the regular maintenance and update of online products;

External Engagement:

  • Upon the request of the line manager, support in consulting with partners at all stages of research cycle: assessment preparation; data collection; data analysis; review of research products; product dissemination; and lessons learnt;
  • After validation by the line manager, represent IMPACT in relevant meetings/ working groups;
  • Follow up on issues identified by partners or during meetings / working groups;
  • Promote an active use of datasets and research findings by partners and the broader humanitarian community for their decision making;
  • After validation by line manager, present research findings to relevant third parties in order to enhance their use and impact;
  • Ensure that all partner engagement and all external relations are clearly documented and communicated with the line manager and relevant colleagues;
  • More generally, contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMPACT’s mandate, ethics, values and stand-point with regard to other actors.

Project Cycle Management:

Upon request of the line management:

  • For relevant projects, ensure compliance to project cycle management requirements and guidelines at all phases;
  • Before project start, support the organization of a kick off meeting and the availability of key project management documentations to plan the efficient use of assets, financial and human resources;
  • In close coordination with line management, finance and grants colleagues, monitor and regularly update the use of assets, financial and human resources, in full compliance with IMPACT’s guidelines; this includes maintaining an oversight of budget availability and expenditure for assessment activities;
  • Ensure that project deliverables and requirements are tracked, met and complied to;
  • Ensure that any issue in relation to project implementation is reported to the line manager, finance and grants colleagues, and HQ;
  • Ensure that a project completion meeting is held and documented for all relevant projects;
  • Support the line manager, finance and grants colleagues in drafting of relevant project narrative and financial reports;

Team Management and Capacity Building:

In case the Senior Data Officer provides direct line management to staff:

  • Conduct regular meetings with staff members to assess progress in relevant research cycles and to review work plan;
  • In coordination with CC/CR, RM or Specialists, conduct induction for new staff members, including training in basic technical data processing and analysis competencies
  • Support to the IMPACT CC/CR, RM or Specialists in the development and implementation of capacity training plans for data and other team members. He/ she is responsible for setting clear and personalised development goals, and designing training and mentorship plans to assist team members in professional development.
  • Be available to provide regular support and technical backstopping to all teams and units within country office.
  • When relevant, support/ lead staff appraisal and recruitment process in collaboration with CC/CR and RM.

Internal Coordination:

  • Actively participate in regular team meetings;
  • Ensure regular coordination and exchange with relevant colleagues;
  • Ensure regular communication with HQ Research Design and Data unit.
  • Engage in the development and implementation of IMPACT’s strategy in South Sudan.

Data Confidentiality and Protection

The Senior Data Officer will maintain the strictest confidentiality on all data collected and related processes, ensuring full compliance with IMPACT’s data protection policy and SOPs. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to IMPACT and its partners or collected during his/her assignment with IMPACT.

REQUIREMENTS

  • Academic Excellent academic qualifications, preferably including a Master degree in relevant discipline;
  • Research skills Excellent research and analytical skills required, including a sound understanding of sampling frameworks and their application, advanced data analysis skills including an ability to clean, analyse and report on large data sets, as well as conduct temporal and/or spatial trend analysis.**
  • Software skills Advanced knowledge of R, STATA, Python or equivalent statistical software. Proven knowledge of Microsoft office including Word, Excel, and PowerPoint. Knowledge of ArcGIS an advantage. Experience with dashboard development and management using Tableau, RShiny, PowerBI or an equivalent software is an advantage.
  • Familiarity aid system Familiarity with the aid system is required;
  • Years of work experience At least 3 years of relevant working experience;
  • Management skills Proven team management experience and skills; ability to build assessment capacity of team through training and mentoring is an asset;
  • Communication/reporting skills Excellent communication and drafting skills for effective reporting;
  • Multi-tasking skills Ability to multitask with tight deadlines, on numerous research cycles;
  • Level of independence Proven ability to work independently;
  • Cross-cultural work environment Ability to operate in a cross-cultural environment requiring flexibility;
  • Experience in geographical region Past experience in the East Africa is desirable;
  • Language skills Fluency in English required, competency in Arabic and other regional languages an asset;
  • Security environment Ability to operate in a complex and challenging security environment

CONDITIONS

  • Salary defined by the IMPACT salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance provided in country by IMPACT’s partner ACTED
  • Food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

How to apply

Please apply at the following link: Senior Data Officer | Impact (impact-initiatives.org)

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REACH GIS Specialist for South Sudan

 FULL TIME  Comments Off on REACH GIS Specialist for South Sudan
May 192022
 

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Country: South Sudan
Organization: IMPACT Initiatives
Closing date: 13 Jun 2022

BACKGROUND ON IMPACT AND REACH

REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its fields of intervention.

We are currently looking for a GIS Specialist to support our team in South Sudan.

Department: REACH**

Position: GIS Specialist**

Contract duration: 12 months

Location: Juba, South Sudan

Starting Date: ASAP

COUNTRY PROFILE

IMPACT, through REACH, has been implementing programming in South Sudan since 2012. Responding to the Sudan Border Crisis, REACH initially engaged through coordinated information management support – in the form of refugee camp mapping and service provision analyses, thematic assessments, and multi-sectoral needs assessments – in Maban County, Upper Nile State and Pariang County, Unity State. IMPACT was engaged by DFID to provide a series of impact evaluations of their BRACE programming across Greater Bahr el Ghazal and Upper Nile States in 2013; a programme with run for two years, included 5 total assessments, and reached a total of more than 20,000 households. Immediately following the conflict of December 2013, REACH expanded its programming to include the IDP response, participating in Initial Rapid Needs.

Assessments of conflict affected areas, providing mapping and monthly service provision analyses for major IDP sites around the country, and running large-scale IDP return intentions assessments.

2018 saw the expansions of both IMPACT and REACH programming to 10 of 10 states, spanning the refugee, IDP and development responses, and covering diverse activities such as cross-border port monitoring, assessments of hard to reach areas, flood mapping and vulnerability analysis, market monitoring and supply chain analysis, analysis of tensions and conflicts over access to natural resources, and third party monitoring of humanitarian and development programming. In 2019, REACH expanded its role within the technical space, increasing involvement in Integrated Phase Classification (IPC), Needs Analysis Working Group, UN technical agencies, and academics. In response, REACH has also expanded into multiple new research cycle streams beyond humanitarian needs monitoring, including sector specific, population movement, and AAP research.

Broadly, REACH South Sudan implements assessments across three core units:

  • Monitoring of the humanitarian situation in South Sudan, through monthly assessments covering over 2,000 settlements in South Sudan, conducting an annual representative Multi Sector Needs Assessment to provide a snapshot of needs, and ad hoc rapid assessments in times of sudden escalations in conflict or natural disasters.
  • Monitoring population movement trends in South Sudan, including tracking and analyzing large-scale displacement, returns and seasonal movements, through port and road monitoring, ad-hoc assessments, and a population movement baseline; assessing the perceptions of affected populations of the humanitarian response; engaging with the protection cluster in identifying and filling major information gaps; and mainstreaming a context sensitive approach within REACH South Sudan.
  • Providing direct technical support to humanitarian clusters through active engagement with coordination bodies, dedicated assessments and information products, and strategic engagement to promote innovative methods towards understanding sector-related needs in South Sudan.

The GIS Specialist would support across all three units and streams of work. More information on REACH’s work in South Sudan can be found here: https://www.reach-initiative.org/where-we-work/south-sudan/.

FUNCTIONS

Under the line management of the IMPACT Country Coordinator in South Sudan, the GIS Specialist ensures the validity and strengthens the quality and efficiency of all geospatial data, analysis and information systems across IMPACT research cycles in South Sudan, in accordance with IMPACT’s standards, partner expectations, and IMPACT’s ethos of facilitating an evidence-based response. In coordination with the Country Senior Management Team, the GIS Specialist will provide technical inputs at all stages of relevant research cycles, including for secondary data reviews, assessment conceptualization, research design, data cleaning, data and geo-spatial analysis, production of information products (inclusive of maps and factsheets), and dissemination of information products, etc. S/he will be involved in partner coordination, donor reporting, presentations, and will be required to provide input to the strategic development of IMPACT in South Sudan. The GIS Specialist will also be responsible for developing and implementing a continuous capacity building program for national and international team members, and (when relevant) for providing trainings to partners.

In his/her mission, the GIS Specialist will be hosted by IMPACT’s global partner ACTED and will fall under the direct responsibility and management of ACTED’s Country Director and his/her delegates for all Administrative, Security, and relevant Logistics and Finance issues. S/he will therefore fully abide to ACTED’s Security, Administration, and relevant HR, Logistics and Finance rules and regulations.

RESPONSIBILITIES

Strategy Development & Implementation

The GIS Specialist will participate and actively contribute to the development of IMPACT’s strategy in South Sudan, in support to the Country Coordinator. She/he may be asked to collaborate in the Senior Management Team. In particular s/he will support in identifying and concretising:

  • GIS and information management gaps in country and develop a national GIS and IM strategy
  • Ensuring the national GIS/IM strategy is integrated and actioned across units and within individual work plans of GIS officers
  • Synergies with other GIS and IM actors
  • Dissemination strategies to strengthen the impact of our GIS and IM work
  • Engagement with IMPACT HQ in global level GIS priorities

Research Planning and Implementation

  • In coordination with management and assessment teams, ensuring that assessments are planned in line with project and program objectives and with IMPACT GIS, research cycle and other relevant guidelines;
  • Identification of available GIS to inform secondary data review, in coordination with the assessment team;
  • For each assessment, ensure contribution to and review of draft ToRs with a specific focus on the analysis plan, as well as data management plan, and related mapping;
  • In coordination with Assessment team, co-construct qualitative and quantitative data collection tools, ensuring GIS requirements of research cycle/assessment are met;
  • Develop geo-spatial analysis of assessment areas to be used, as relevant, in developing daily assessment plans, field movement plans and accompanying operational maps for field teams;
  • Keep track of progress and delays of all GIS and relevant data- and information-management tasks throughout the research cycle. Ensure that delays or identified problems are reported by writing and orally in a timely manner.
  • When relevant, ensure that support is provided by the GIS staff for the identification and training of enumerators for primary data collection;
  • When relevant, ensure that support is provided by GIS staff in overseeing data collection, in line with agreed TORs (including their Annexes), including spatial verification and validation as part of daily assessment checks;
  • Ensure that collected data is geo-referenced, enabling the production of maps and related products;
  • In coordination with the assessment team, ensure that all changes in data collection that lead to a modification in the agreed TORs are documented; and that the IMPACT Country Coordinator and IMPACT HQ are informed and agree on the modifications.

Data Management, Cleaning and Analysis

  • Ensure that all collected data is stored in line with IMPACT’s Data Management Guidelines, and with the ToRs (data management plan Annex);
  • Ensure that data is revised and cleaned, and that all revisions are recorded;
  • Ensure spatial analysis is conducted on collected data as per ToRs;
  • Ensure that data and its spatial analysis are validated by IMPACT HQ before product drafting stage;
  • Ensure that data and its analysis do not contain personal information and are validated by IMPACT HQ before sharing to external parties;
  • Ensure the quality and accuracy of technical information provided as well as the confidentiality and protection of collected information.

Drafting of Products

  • Ensure accurate linkages between spatial databases and assessment data;
  • Ensure that the GIS products meet the requirements of IMPACT and concerned partners;
  • Maintain regular communication with IMPACT HQ on progress and deadlines for GIS products;
  • Ensure the drafting of timely and accurate GIS products, which comply with IMPACT’s guidelines;
  • Ensure that all GIS products are validated by IMPACT HQ before external release;
  • When relevant, in close coordination with IMPACT HQ, support the regular maintenance and update of web GIS products;
  • In coordination with the CC/CR, liaise with IMPACT HQ on the procurement of UNOSAT services and satellite imagery.

Team Functional Supervision and Line-Management

  • Close collaboration with Research Managers who are line managing GIS staff in their units on the career development, work planning and technical guidance of the relevant GIS staff; in addition to direct line management of cross-cutting GIS staff (if relevant);
  • Conduct regular meeting with all international and senior national GIS Team members to assess progress in all research cycles and to review work plan;
  • Reviewing the GIS unit staff work throughout research cycles (clean datasets, analysis scripts, maps, etc.)
  • Bilateral management of international and senior national GIS team members as needed, including (in consultation with IMPACT Country Coordinator) the conduct of appraisals, as well as participation in staff career management;
  • In coordination with Country Coordinator/Representative, conduct induction for new staff members, and provide ongoing training for staff;
  • Be available to provide regular support and technical backstopping;
  • When relevant, support Country Coordinator/Representative and RMs in staff appraisal and recruitment process.

Internal Knowledge Sharing, Learning and Capacity Building

  • Identify GIS capacity gaps, and resolve to bridge these through targeted capacity building, training, performance monitoring, and backstopping where needed;
  • Support to the line managers and specialists in the development and implementation of GIS capacity training plans for team members;
  • Conduct and support regular training to country teams, including regular updates on IMPACT guidelines, adapted South Sudan training modules, learning on the job; Complement in house training material with external resources, if and as relevant;
  • Ensure impact of trainings and progression of staff is monitored;
  • Pro-actively provide regular technical support and backstopping to teams;
  • Support to GIS/ Assessment / unit teams to systematically review the efficiency and quality of research cycles and information products;
  • Support monitoring and evaluation for relevant Research Cycle, as specified in the research ToRs and in line with IMPACT Guidelines;
  • Contribute to generating and documenting robust lessons learned at the end of relevant Research Cycle;
  • Ensure knowledge and learning processes are shared across the [mission/region] and with HQ;
  • Able and available to engage with Global Units and global learning processes, such as methodology notes, lessons learned, SOPs, Communities of Practice, etc;
  • Continuously seek to improve and innovate IMPACT research, GIS practices, information products and processes to identify and meet information gaps in South Sudan humanitarian response in order to support in the facilitation of an evidence-based response;
  • Work closely with other specialists in South Sudan to develop, implement and monitor a multi-disciplinary training and learning plan for IMPACT teams;
  • More generally, contributes to creating a culture of rigour, innovation and learning within IMPACT’s operations.

Strategy, Program and Project Development

  • Contribute to country, regional and unit strategies development with relevant technical and thematic contents;
  • Ensure that GIS strategies are implemented in a structured and coherent manner in line with project and strategic objectives;
  • Support the development/revision of programme strategies, reports, or new proposals.

External Engagement

  • Under the coordination of the IMPACT Country Coordinator and RMs, ensure that relevant partners are consulted and involved in the preparation of GIS products;
  • In coordination with the IMPACT Country Coordinator , engage in relevant technical fora in country (e.g. IM/GIS working groups);
  • In support of the IMPACT Country Coordinator, engage with other organisations engaged with the maintenance of spatial data in South Sudan, ensuring IMPACT Geodatabases are up-to-date and in line with Common Operational Datasets (CODs) and Fundamental Operational Datasets (FODs)
  • In coordination with the IMPACT Country Coordinator, support the presentation of GIS products to relevant third parties, to enhance their use and impact;

Dissemination

  • Ensure the strictest confidentiality of data and data processes. The GIS Specialist will actively take measures to prevent the unauthorized sharing of information and data;
  • In coordination with IMPACT HQ, ensure that GIS products are uploaded on relevant data portals, as specified in Research ToRs;
  • In coordination with IMPACT’s Country Coordinator and with the assessment, GIS and data team, ensure that lessons learned are gathered and documented at the end of each research cycle.

Data Confidentiality and Protection

The GIS Specialist will maintain the strictest confidentiality on all data collected and related processes. He/she will actively take measures to prevent the unauthorized sharing of any information and data belonging to IMPACT and its partners, or collected during his/her assignment with IMPACT.

REQUIREMENTS

  • Academic Excellent academic qualifications, preferably including a Master degree in relevant discipline;
  • Research skills Excellent research and analytical skills required, including a sound understanding of sampling frameworks and their application, an ability to analyse large data sets, as well as conduct temporal or spatial trend analysis. Demonstrable experience with geo-spatial information management and analysis. Excellent spatial analysis skills
  • Software skills Advanced knowledge of ArcGIS. Proven knowledge of Microsoft office including Word, Excel, and PowerPoint. Knowledge of R, STATA, python or equivalent statistical software an advantage.
  • Familiarity aid system Familiarity with the aid system and with the research community;
  • Years of work experience At least 4 years of relevant working experience;
  • Training skills Ability to conduct trainings and mentor IMPACT teams and partners on assessment skills;
  • Communication/reporting skills Excellent communication and drafting skills for effective reporting;
  • Multi-tasking skills Ability to multitask with tight deadlines, on numerous research cycles;
  • Level of independence Strong existing ability to work independently in support of colleagues and partners;
  • Cross-cultural work environment Ability to operate in a cross-cultural environment requiring flexibility;
  • Experience in geographical region Past experience in East Africa is desirable;
  • Language skills Fluency in English required, competency in Arabic and other regional languages an asset;
  • Security environment Ability to operate in a complex and challenging security environment

CONDITIONS

  • Salary defined by the IMPACT salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance provided in country by IMPACT’s partner ACTED
  • Food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

How to apply

Please apply at the following link: REACH GIS Specialist | Impact (impact-initiatives.org)

click here for more details and apply

Executive Assistant/Operations Excellence Advisor

 FULL TIME, Servicio al Cliente  Comments Off on Executive Assistant/Operations Excellence Advisor
May 182022
 

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Country: Nigeria
Organization: Idmibok International
Closing date: 31 May 2022

The Executive Assistant/Operations Excellence Advisor will be responsible for managing the schedules and communications of the CEO. S/he is also responsible for fully and consistently integrating best practices into all our operations.

Principal Duties and Responsibilities

  • Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
  • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and external parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
  • Support the preparation of Standard Operating Procedures (SOPs) that will guide the day-to-day management of the organization.
  • Ensure the institutionalization of Scorecards and Key Performance Indicators (KPIs) for each department to enhance efficiency across the organization.
  • Coordinate with Project Managers on management improvement initiatives.
  • Assist in solution design and optimization.
  • Drive operational assessment program and conduct validation assessments as needed.
  • Act as a liaison and provide support to the Senior Management Team when the CEO is not in office, including scheduling meetings; drafting agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
  • Other duties as assigned.

Qualifications

  • Bachelor’s Degree in Business Administration, Business Management, or other related fields with a minimum of 5 years’ relevant experience.
  • Demonstrated aptitude for analytics, stakeholder management and executive presentations.
  • Thorough understanding of daily program operations.
  • Ability to engage and present to executive-level leadership both internally and externally.
  • Ability to coach employees on issues of continuous improvement and operational excellence.
  • Excellent verbal and written communication skills.
  • Master’s Degree in Business Administration, Business Management, or other related fields with a minimum of 3 years’ relevant experience.
  • Lean Six Sigma certification or any Operations Efficiency certifications preferred
  • Ability to rapidly identify issues and propose solutions, supported by strategic methods and driven by data.

How to apply

Interested and qualified candidates should send their CV and Cover Letter to: hr@360hsdc.org using “Executive Assistant/Operations Excellence Advisor” as the subject of the mail

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May 182022
 

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Country: Turkey
Organization: Syria Civil Defense
Closing date: 31 May 2022

ِABOUT SYRIA CIVIL DEFENCE

The Syria Civil Defence (also known as The White Helmets) is a community-based first responder and community worker organization established as a response to the Syrian conflict. The organization has been working in non-regime-held areas inside Syria, currently joining nearly 3,000 volunteers operating through 87 community-based teams and 33 women’s points. Their work has received unparalleled levels of international recognition and support for a local organization in war, becoming a symbol of humanity and inspiration not only in Syria but internationally.

Syria Civil Defence receive both governments and private funding with an annual budget of around 25 Million USD. Our Headquarter is in Syria and we operate support offices in Turkey and overseas.

We are committed to the principals of independence, humanity and impartiality. We work in accordance with the international humanitarian laws and we measure our performance by how good our teams’ civilian protection service is, as judged by the civilians we serve.

We pledge to do whatever we can, wherever we can, for as long as we can to protect the Syrian civilians and to achieve a lasting justice in Syria and for all Syrians.

SCD is an equal opportunities employer and applications are actively encouraged from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Further information about us can be found at www.syriacivildefence.org and www.whitehelmets.org

SCOPE OF WORK

This position aims to manage and organize press editing and writing media content in Turkish for the Syria Civil Defense in the line management.

Job Title: Turkish Language Content Editor

Duty Station: Istanbul

Line Manager: Managing Editor

Full/Part-Time: Full time

Tasks and Activities

General administration:

  • Help develop operational plans for the office.
  • Coordinate and cooperate with staff within the office/within the Syria Civil Defense in terms of editing, content, and communication in the General Management.
  • Participate in internal and external meetings related to this position and when required.
  • Present development proposals and initiatives in the General Management

Technical tasks

  • Edit press news stories, writes news stories and develop media content in Turkish language for events organized by the Syria Civil Defense and media content related to the activities of the General Management and submits the news stories to the line manager.
  • Participate in meetings related to developing the media plan and meetings related to sending proposals.
  • Participate with the line manager and media office manager in editing responses or press releases on all content related to the Syria Civil Defense (recommendations, observations, evaluation, criticisms… etc.) which are published in various media.
  • Review and edit data, facts, reports, and media content directed at public opinion and submit them for approval by line managers.
  • Contribute to the development of a strategic plan for the materials produced to achieve the objectives of the organization according to the operational cards in cooperation with members of the media department and other departments.
  • Direct Follow up of the work of the editors in the directorates under the supervision of the editor and participate in the drafting of campaign messages in text content, publications, video texts, and all forms of media that sends general messages for the Syria Civil Defense.
  • Answer, and check all press questions in Turkish in coordination with the Turkish language editor-in-chief
  • Monitor news and analyze media materials related to the Syria Civil Defense
  • Coordinate with other specialized teams within the media department to exchange ideas, outline the publishing strategy and requirements and maintain the image of the institution internally and externally.
  • Participate in coordination of campaigns and advocacy strategies and mobilization through social media, countering the political propaganda against the White Helmets.
  • Contribute and help develop editorial policy in line with the organization’s directions and develop access tools to the public.
  • Contribute to the development of media plans in coordination with the management team at Istanbul office and supervise the progress of the production of materials in accordance with the mechanism agreed upon in the editorial policy.
  • Manage Syria Civil Defense platforms that publish in Turkish language.
  • Build relationships with Turkish media agencies and media professionals to serve and express the Syria Civil Defense vision and messages.
  • Report on lessons learned periodically to the line manager.
  • Maintain and archive all media editing and constantly submit them to the line manager.
  • Perform any other tasks related to the nature of the job.

Note: the aforementioned responsibilities are only a representation and are not limited as such. Other future responsibilities/accountability may be assigned to the job depending on the department’s organizational chart or title.

Required Qualifications Education, Experience and Competencies.

Essential:

  • A suitable university qualification or equivalent academic experience.
  • Three years’ experience in the field of work.
  • Fluency in Turkish and Arabic.
  • Good Knowledge in English.

Core & Managerial Competencies & Technical

Core Competencies:

  • Communication
  • Creativity
  • Planning and Organizing
  • Commitment to Continuous Learning
  • Stakeholders Orientation
  • Teamwork
  • Accountability
  • Technological Awareness.
  • Flexibility and Adaptability

Personal Skills:

  • Knowledge of related laws, regulations and bylaws.
  • Problem solver, and work in different environments.
  • Advanced skills using Computer
  • Proficiency of Arabic and Turkish and good knowledge of English.

How to apply

If you are interested in applying for this position, please fill out the application form on this

Link

and attach your CV and a covering letter explaining your background, suitability for the role, and interest in what we do.

Closing date for application: 31 May 2022.

Only shortlisted applicants who meet the required job qualifications will be contacted.

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