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Humanitarian Affairs Officer/Humanitarian Financing Unit (HFU) Manager, P4 (Temporary Job Opening)

 FULL TIME, Ingenieria Sanitaria, Ambiental, Servicio al Cliente  Comments Off on Humanitarian Affairs Officer/Humanitarian Financing Unit (HFU) Manager, P4 (Temporary Job Opening)
Jul 272021
 

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Countries: Nigeria, South Sudan
Organization: UN Office for the Coordination of Humanitarian Affairs
Closing date: 6 Aug 2021

Org. Setting and Reporting

These positions are located in the Offices for the Coordination of Humanitarian Affairs (OCHA) in Maiduguri, Nigeria, and Juba, South Sudan. OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
The Humanitarian Affairs Officer / Pooled Fund Manager will be responsible for the OCHA Humanitarian Financing Unit, providing support to the Humanitarian Coordinator (HC) in overseeing and managing the respective Humanitarian Fund (HF).
The Humanitarian Affairs Officer / Pooled Fund Manager reports to the Deputy Head of OCHA Nigeria or South Sudan Office respectively.

Responsibilities

Within the delegated authority, the Humanitarian Affairs Officer / Pooled Fund Manager and will be responsible for the following duties:
I. Fund Management and Coordination:
• Under the supervision of the Deputy HoO, advise the HC on the management of the respective Humanitarian Fund (HF) and CERF allocations;
• Manage the OCHA Humanitarian Financing Unit (HFU) where the HF is located;
• Manage and oversee fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review Committees, Advisory Boards, sector leads; humanitarian organizations; and OCHA);
• Manage the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA Operations and Advocacy Division (OAD), OCHA Country-based Pooled Fund Section (CBPFS) and OCHA Administrative Services Branch (ASB), OCHA External Relations and Partnerships Section (ERPS).
• Monitor the implementation of Fund allocation strategies as endorsed by the HC, in consultation with OCHA Deputy HoO and HoO, promoting coherence between humanitarian needs and response;
• Lead in policy development, including the review and analysis of humanitarian financing and programming issues at the country level, ensuring proper coordination with the CBPFS;
• Ensure implementation and compliance with policies and standard guidelines in accordance with HC decisions and HQ guidance;
• Ensure proper communication and support during the allocation and other relevant processes to all stakeholders;
• Support fund recipient organisations throughout project life-cycle, promoting compliance with applicable rules in the Fund’s Operational Manual and other relevant governance documents;
• Liaise with contributing donors in and outside the country as necessary;
• Ensure coordination and information exchange with donors to promote coordinated and complementary use of funds (including CERF when appropriate);
• Represent the Fund to stakeholders (NGOs, UN Agencies, donors) and other external actors as required;
II. Financial management:
• Under the supervision and in support of the Deputy Head of Office, advises on financial management related to the Fund;
• Oversee recipient organizations’ compliance with applicable financial rules;
• Ensure that verification activities of fund recipients’ financial oversight are taking place according to the provision stated in the Operational Manual of the Fund;
• Oversee the yearly audits of NGOs and analysis of their results, to ensure compliance with financial rules and regulations and disseminate lessons learned;
III. Compliance and Risk Management:
• Advise the HC and the HoO and DHoO on risk management and risk mitigation;
• Oversee the development, update and implementation of the fund’s risk management framework;
• Ensure that grant agreements and supporting documents are accurate, consistent and in compliance with OCHA’s guidelines and the Fund’s Operating Manual;
• Ensure implementation and compliance with policies and standard guidelines in accordance with HC decisions and HQ guidance;
• Support fund recipient organizations throughout project life-cycle promoting compliance with applicable rules stated;
• Support the audit of the Fund by the Board of Auditors ensuring due consultation with relevant HQ sections;
• Activate, when needed, OCHA’s Standard Operating Procedure (SOP) on Suspected Fraud and Misuse of Funds;
• Activate, when needed, OCHA’s Standard Operating Procedure (SOP) on Response to Concerns of Sexual Exploitation and Abuse involving Implementing Partners of Country- based Pooled Funds.
IV. Monitoring, Reporting and Evaluation:
• Oversee the monitoring of the funded projects to promote the knowledge and appropriate use of the Fund in line with its Terms of Reference; field visits should focus engagement with key actors (e.g. OCHA field staff, fund recipient organizations, local officials, community representatives).
• Ensure compliance with monitoring and reporting requirements in place for the Fund;
• Ensure narrative and financial reporting compliance from the start to the closure of each project in line with the risk management framework;
• Oversee and ensure timely project reporting cycle, including the annual report of the Fund;
• Systematically provide information on project status to the HC, the HoO, donors and relevant governing bodies of the Fund;
• Support the preparation of evaluations, reviews and studies as requested by the HC and governing bodies ensuring due consultation with relevant HQ sections (CBPFS, CERF, APMB);
• Ensure timely upload of all relevant information and data in the Grant Management System (GMS) by the HFU staff, realizing the full potential of the digital Information Management system developed by OCHA pooled funds.
V.Analysis, communications and public information:
•Oversee the development and update periodic analyses of humanitarian financing information, funding trends and requirements, gathering data from all relevant sources;
•Liaise with stakeholders aiming at the largest dissemination of information about the scope, the access and the allocation process of the Fund;
•In collaboration with relevant OCHA Office and OCHA HQ sections ensure appropriate dissemination of information about the Fund through different communication products (i.e. bulletins, feature stories, photographs/videos, websites, CBPF Annual Report etc.);
•Perform other duties as assigned by the OCHA Head of Office.
VI.Donors relations
•Strengthen relationship with current donors to ensure a consistent flow of information and timely reporting on OCHA’s activities and programme requirements;
•Develop key strategic partnerships with new donors to achieve a broader donor base for Country-Based Pooled Fund, the Humanitarian Response Plan and OCHA;
•Conduct and update periodic analyses of humanitarian financing information, funding trends and requirements, gathering data from all relevant sources;
•Support policy development, including the review and analysis of humanitarian issues at the country level, ensuring proper coordination with the Humanitarian Financing and Resource Mobilization Division;
•Ensure coordination and information exchange with other donors aiming to promote coordinated and complementary use of funds (including CERF when appropriate);

Competencies

PROFESSIONALISM: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues, to include approaches and techniques to address difficult problems; conceptual and strategic analytical capacity and in particular the ability to analyze and articulate the humanitarian and protection dimension of issues which require a coordinated UN response; ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems; ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff; take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Proven drafting skills. Knowledge of institutional mandates, policies and guidelines pertaining humanitarian assistance. Knowledge of the UN common system and NGOs, and commonly used computer applications including MS Word and Excel. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

An advanced university degree (Master’s degree or equivalent) in humanitarian or development affairs, social sciences, public administration, international studies, economics or a related field, is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of seven years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, project management, budget management, or related area is required.
• Experience in humanitarian emergencies in the field is required.
• Experience in areas of direct and remote project management, project monitoring and evaluation is required.
• Experience in grants management and in the design of logical frameworks, including remote monitoring of humanitarian assistance is desirable.
• Experience in risk management and compliance is desirable.
• Experience working with capacity strengthening initiatives is desirable.
• Experience with the UN common system or equivalent international organization is desirable.
• Experience in the Africa continent is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

The appointment/assignment is for the duration of 364 days, with the possibility of extension, subject to availability of funds and mandate extension. The selected candidate is expected to start as soon as possible.
• Please note that due to the ongoing situation with COVID-19 and the travel restrictions imposed by national authorities, selected candidates may be required to start the assignment/appointment remotely, in agreement with the hiring manager, and until further notice.
• Please note that the appointment/assignment of the successful candidate will be subject to visa issuance.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
IMPORTANT: Candidates found suitable and not selected for the announced duty station, may be selected for deployment to other duty stations. The selection will be for similar functions with similar requirements at the same level.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply:

Apply here

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MANAGER, GRANTS AND CONTRACTS

 Ciencias Empresariales, Compras, FULL TIME, Recursos Humanos  Comments Off on MANAGER, GRANTS AND CONTRACTS
Jul 082021
 

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Country: South Sudan
Organization: CARE USA
Closing date: 30 Jul 2021

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

Role Summary

The primary role of the Grants and Contracts Manager position is to lead, manage and direct overall Grants and Contracts Management function of CARE International in South Sudan, making links between program, administration, and finance teams. The most critical elements of the job requirements are to ensure timely and accurate financial reporting to donors on main grants as well as adequate management of sub grants to partners, ensuring that all operational aspects are in compliance with CARE Financial and Donor grant compliance regulations and budgetary requirements. The Grants and Contracts Manager will actively participate in the country office efforts to proactively seek new funding opportunities, working to ensure that program and finance teams are supported during proposal development to develop accurate budgets that contribute their fair share to the Country Office Shared Project Costs (SPC) The Grants and Contracts Manager will provide timely reports to Budget Holders on grants and sub grants expenditures and provide analysis on program implementation timeline vs. expenditure. With support from the Finance Manager, the Grants and Contract Manager will provide training and ongoing technical support to program staff and partners on compliance with terms and conditions of donor grants and our own sub grants management policy. The post holder will support program staff to request Fund Codes (FCs), Project IDs (PIDs) and set up grants and subgrants correctly in Peoplesoft, the Country Office’s financial system.

H/She is responsible for producing accurate and high quality financial reports; identifies problems or issues that play adversely against CO performance in financial management and recommends appropriate solutions to the Finance Manager, Program / Project teams as well as Interpret and implement donor polices & procedures

The Grants and Contracts Manager also manages the CO’s sub grantee portfolio and ensures Due Diligence Assessment is conducted for all new and existing subs in line with CARE USA Policy. H/She works with project teams to prepare the capacity improvement and monitoring plans for all subs, drafts subgrantee agreements for review by the Finance Manager and DCD-Finance & Ops.

This role reports the Country Finance Manager.

Roles and Responsibilities

1.Awards and Sub-award Management (30%)

Award start up and set up

  • Review the draft donor agreements for all new and existing awards, ensure understanding of relevant donor rules & regulations by finance staff, project managers, and other key stakeholders.
  • Work with CMPs in developing and signing of IPIAs ensuring that that the terms and conditions are understood by the CO team & partners
  • Support the project team on donor agreement modifications and submit modifications to SSC for updating in the grant’s management module.
  • Manage award and subaward setup process with SSC within the prescribed timeframe after signing the donor agreements (FC/PID and AID set up)
  • Disseminate to appropriate staff new FC/PID/Activity ID/ for the new awards and sub grants or any changes
  • Develop and maintain the CO grants tracker to monitor project milestones and ensure deadlines on reporting are not missed by the CO team.

Subgrantee selection and Monitoring

  • Ensuring that assessments of organizational capacity and due diligence have been carried out for all potential & current partners in the country in accordance with the sub agreement management policy, ensure results are documented and submitted to DMC for approval.
  • Ensure capacity improvements plans are prepared and executed by the relevant grants staff in the CO and results are documented and filed.
  • Assess training and development needs of partners and conduct capacity building as necessary
  • In conjunction with program teams, develop the subgrantee monitoring plan and ensure the plan is adhered to and results of monitoring are documented and shared with DMC and project managers for further action.
  • Review the sub grantee agreement modifications, ensure they are accurately done and in line with the donor provisions and CARE policy
  • Maintain a sub grants tracker for funds disbursed and liquidations received. An aging analysis of the remaining funds should be prepared monthly.

Project Implementation

  • Prepare of monthly variance reports (Portfolio Analysis report) for all awards in the CO for submission to the Finance Manager to monitor the financial and spending progress of all awards.
  • Participate in Project Review meetings and provide input into the grant’s management process

Project close out

  • Grants Close out- Support the project managers in preparing for the grants close out processes (final audit, evaluations, disposal of assets)
  • Review project commitments ate ensure accruals are done before closure of the project
  • Ensure all outstanding receivable /payable after project closure are received from the donor /paid back to the donor

2.Budgeting and Forecasting (30%)

  • Lead in developing proposal budgets and budget narratives, ensuring alignment with CARE and donor requirements (e.g., allowability, allocability, reasonableness and accuracy of cost matching, program income issues, etc.).
  • Support the Finance Manager in development of CO budget guidelines and coordinates the preparation of annual budgets, consolidation, including forecasts and future years budgets.
  • Participation in proposals development workshops and meeting to get knowledge of project or program at early stage
  • Verify the proposal budget to ensure accuracy on unit costs, formulas, etc. before it is finalized to be shared with CARE Managements for approval and submission to the donor.
  • Take lead in project Budget revision as requested by the donor

3.Financial Reporting (20%)

  • Prepare the monthly budget utilization report (Portfolio Analysis report) highlighting important information such as inception expenditures, contract balance, spending ratio on individual budget
  • Analyze the expenditure reports and provide narrative comments such line and summary on key possible threats and any proposed action.
  • Liaise with Budget Holders and provide recommendation to address any donor budget overspending /under spending. Critically examine expenditure reports with budget holders and provide recommendations to address under spending, overspending or unusual expenditure in relation to project phases.
  • Ensure timely and accurate preparation and submission of all donor reports as per the donor reporting template and schedule
  • Support the Finance Manager in the preparation of monthly financial management reports, e.g., COMFORT, Master Budget, etc.
  • Ensure preparation of reconciliation between Project Costing and General Ledger Ensure that any required reclassification between budget lines is executed.
  • Review the monthly Budget, Grants and Contracts (BGC) Log report prepared by SSC and ensure action is taken on all exceptions noted in the report before next report.
  • Review reconciliation of Grants Receivables/Payable Balance (GRP) balance received from SSC and validate the outstanding balance due or receivable from donor.
  • Prepare quarterly Subgrantee dashboard reports for submission to DMC

4.Team Management and capacity building (10%)

  • Supervise, coach and mentor awards and subgrants officers, ensuring high performance, accountability to meet deadlines and quality standards, and progressive skills strengthening
  • Manages, coaches and trains direct reports
  • Support the Finance Manager (continuing refresher) training to CARE and partner staff to ensure all award terms and conditions are understood and implemented properly

5.Audits (10%)

  • Keep track of donor audit schedules and requirements, work with internal and external auditors providing all required information to support audit processes and respond to audit queries and recommendations.

Support the Finance Manager in the CARE’s annual financial audit and Uniform Guidance audit as required.

Qualification, Experience and Competencies

  • Bachelor’s degree in accounting, business, or a related discipline
  • Certified Public Accountant, Chartered Accountant, Certified Management Accountant, or other relevant accounting profession certification
  • At least 7 years grants management experience; At least three years’ experience working with major donor budgeting and reporting requirements.
  • Three years’ experience managing / supervising teams
  • Thorough understanding of financial accounting, reporting and grants and contract management processes
  • Excellent knowledge of finance software applications and Microsoft Office including advanced expertise with Excel
  • Good understanding of relevant donor policies & procedures e.g. USG, EU, UN
  • Excellent facilitation skills to conduct training sessions for small, medium, and large sized groups.
  • Solid analytical and problem-solving skills
  • Ability to maintain customer focus while handling multiple priorities
  • Ability to quickly learn new systems, processes and procedures and adapt local practices to global standards
  • Strong oral and written communication skills in English.
  • Core competencies include – Integrity; Problem Solving; Planning and Organization; Excellence; Attention to detail; Negotiation; Performance Management; Teamwork and team building; Ability to support and train local and international staff

How to apply:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5524

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

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MANAGER, GRANTS AND CONTRACTS

 Ciencias Empresariales, Compras, FULL TIME, Recursos Humanos  Comments Off on MANAGER, GRANTS AND CONTRACTS
Jul 012021
 

CLICK HERE TO SEARCH FOR SIMILAR OFFERS

Country: South Sudan
Organization: CARE USA
Closing date: 30 Jul 2021

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

Role Summary

The primary role of the Grants and Contracts Manager position is to lead, manage and direct overall Grants and Contracts Management function of CARE International in South Sudan, making links between program, administration, and finance teams. The most critical elements of the job requirements are to ensure timely and accurate financial reporting to donors on main grants as well as adequate management of sub grants to partners, ensuring that all operational aspects are in compliance with CARE Financial and Donor grant compliance regulations and budgetary requirements. The Grants and Contracts Manager will actively participate in the country office efforts to proactively seek new funding opportunities, working to ensure that program and finance teams are supported during proposal development to develop accurate budgets that contribute their fair share to the Country Office Shared Project Costs (SPC) The Grants and Contracts Manager will provide timely reports to Budget Holders on grants and sub grants expenditures and provide analysis on program implementation timeline vs. expenditure. With support from the Finance Manager, the Grants and Contract Manager will provide training and ongoing technical support to program staff and partners on compliance with terms and conditions of donor grants and our own sub grants management policy. The post holder will support program staff to request Fund Codes (FCs), Project IDs (PIDs) and set up grants and subgrants correctly in Peoplesoft, the Country Office’s financial system.

H/She is responsible for producing accurate and high quality financial reports; identifies problems or issues that play adversely against CO performance in financial management and recommends appropriate solutions to the Finance Manager, Program / Project teams as well as Interpret and implement donor polices & procedures

The Grants and Contracts Manager also manages the CO’s sub grantee portfolio and ensures Due Diligence Assessment is conducted for all new and existing subs in line with CARE USA Policy. H/She works with project teams to prepare the capacity improvement and monitoring plans for all subs, drafts subgrantee agreements for review by the Finance Manager and DCD-Finance & Ops.

This role reports the Country Finance Manager.

Roles and Responsibilities

1.Awards and Sub-award Management (30%)

Award start up and set up

  • Review the draft donor agreements for all new and existing awards, ensure understanding of relevant donor rules & regulations by finance staff, project managers, and other key stakeholders.
  • Work with CMPs in developing and signing of IPIAs ensuring that that the terms and conditions are understood by the CO team & partners
  • Support the project team on donor agreement modifications and submit modifications to SSC for updating in the grant’s management module.
  • Manage award and subaward setup process with SSC within the prescribed timeframe after signing the donor agreements (FC/PID and AID set up)
  • Disseminate to appropriate staff new FC/PID/Activity ID/ for the new awards and sub grants or any changes
  • Develop and maintain the CO grants tracker to monitor project milestones and ensure deadlines on reporting are not missed by the CO team.

Subgrantee selection and Monitoring

  • Ensuring that assessments of organizational capacity and due diligence have been carried out for all potential & current partners in the country in accordance with the sub agreement management policy, ensure results are documented and submitted to DMC for approval.
  • Ensure capacity improvements plans are prepared and executed by the relevant grants staff in the CO and results are documented and filed.
  • Assess training and development needs of partners and conduct capacity building as necessary
  • In conjunction with program teams, develop the subgrantee monitoring plan and ensure the plan is adhered to and results of monitoring are documented and shared with DMC and project managers for further action.
  • Review the sub grantee agreement modifications, ensure they are accurately done and in line with the donor provisions and CARE policy
  • Maintain a sub grants tracker for funds disbursed and liquidations received. An aging analysis of the remaining funds should be prepared monthly.

Project Implementation

  • Prepare of monthly variance reports (Portfolio Analysis report) for all awards in the CO for submission to the Finance Manager to monitor the financial and spending progress of all awards.
  • Participate in Project Review meetings and provide input into the grant’s management process

Project close out

  • Grants Close out- Support the project managers in preparing for the grants close out processes (final audit, evaluations, disposal of assets)
  • Review project commitments ate ensure accruals are done before closure of the project
  • Ensure all outstanding receivable /payable after project closure are received from the donor /paid back to the donor

2.Budgeting and Forecasting (30%)

  • Lead in developing proposal budgets and budget narratives, ensuring alignment with CARE and donor requirements (e.g., allowability, allocability, reasonableness and accuracy of cost matching, program income issues, etc.).
  • Support the Finance Manager in development of CO budget guidelines and coordinates the preparation of annual budgets, consolidation, including forecasts and future years budgets.
  • Participation in proposals development workshops and meeting to get knowledge of project or program at early stage
  • Verify the proposal budget to ensure accuracy on unit costs, formulas, etc. before it is finalized to be shared with CARE Managements for approval and submission to the donor.
  • Take lead in project Budget revision as requested by the donor

3.Financial Reporting (20%)

  • Prepare the monthly budget utilization report (Portfolio Analysis report) highlighting important information such as inception expenditures, contract balance, spending ratio on individual budget
  • Analyze the expenditure reports and provide narrative comments such line and summary on key possible threats and any proposed action.
  • Liaise with Budget Holders and provide recommendation to address any donor budget overspending /under spending. Critically examine expenditure reports with budget holders and provide recommendations to address under spending, overspending or unusual expenditure in relation to project phases.
  • Ensure timely and accurate preparation and submission of all donor reports as per the donor reporting template and schedule
  • Support the Finance Manager in the preparation of monthly financial management reports, e.g., COMFORT, Master Budget, etc.
  • Ensure preparation of reconciliation between Project Costing and General Ledger Ensure that any required reclassification between budget lines is executed.
  • Review the monthly Budget, Grants and Contracts (BGC) Log report prepared by SSC and ensure action is taken on all exceptions noted in the report before next report.
  • Review reconciliation of Grants Receivables/Payable Balance (GRP) balance received from SSC and validate the outstanding balance due or receivable from donor.
  • Prepare quarterly Subgrantee dashboard reports for submission to DMC

4.Team Management and capacity building (10%)

  • Supervise, coach and mentor awards and subgrants officers, ensuring high performance, accountability to meet deadlines and quality standards, and progressive skills strengthening
  • Manages, coaches and trains direct reports
  • Support the Finance Manager (continuing refresher) training to CARE and partner staff to ensure all award terms and conditions are understood and implemented properly

5.Audits (10%)

  • Keep track of donor audit schedules and requirements, work with internal and external auditors providing all required information to support audit processes and respond to audit queries and recommendations.

Support the Finance Manager in the CARE’s annual financial audit and Uniform Guidance audit as required.

Qualification, Experience and Competencies

  • Bachelor’s degree in accounting, business, or a related discipline
  • Certified Public Accountant, Chartered Accountant, Certified Management Accountant, or other relevant accounting profession certification
  • At least 7 years grants management experience; At least three years’ experience working with major donor budgeting and reporting requirements.
  • Three years’ experience managing / supervising teams
  • Thorough understanding of financial accounting, reporting and grants and contract management processes
  • Excellent knowledge of finance software applications and Microsoft Office including advanced expertise with Excel
  • Good understanding of relevant donor policies & procedures e.g. USG, EU, UN
  • Excellent facilitation skills to conduct training sessions for small, medium, and large sized groups.
  • Solid analytical and problem-solving skills
  • Ability to maintain customer focus while handling multiple priorities
  • Ability to quickly learn new systems, processes and procedures and adapt local practices to global standards
  • Strong oral and written communication skills in English.
  • Core competencies include – Integrity; Problem Solving; Planning and Organization; Excellence; Attention to detail; Negotiation; Performance Management; Teamwork and team building; Ability to support and train local and international staff

How to apply:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5524

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

click here for more details and apply

Project Coordinator, Reconciliation, Stabilization, and Resilience Trust Fund (RSRTF) in Koch County

 Finanzas, FULL TIME, Informatica, Ingenieria Quimica  Comments Off on Project Coordinator, Reconciliation, Stabilization, and Resilience Trust Fund (RSRTF) in Koch County
Jun 252021
 

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Country: South Sudan
Organization: World Relief
Closing date: 23 Jul 2021

POSITION SUMMARY:

DEPARTMENT/UNIT: International Programs, World Relief South Sudan
WORK LOCATION: Juba and Koch County, South Sudan
DURATION: 3 month contract, with possibility of additional 12 month contract contingent upon funding
*This is an unaccompanied position.
POSITION SUMMARY: World Relief is leading a consortium for the implementation of an RSRTF project in Koch County. Consortium partners include CARE International, Mercy Corps, and Danish Refugee Council. The Project Coordinator position will be housed within World Relief but will support the entire consortium. The position is responsible for the success of all activities and support operations related to the project in coordination with World Relief’s Country Office (CO) as well as consortium staff. Project activities are related to peacebuilding, rule of law, education and livelihoods development. The Project Coordinator will be expected to spend half time in Koch County and will be responsible for managing project staff, overseeing the implementation of all project activities, coordinating with all consortium partners, completing narrative and financial reporting and other tasks related to the successful implementation of the project.
BACKGROUND: The objective of the South Sudan Reconciliation, Stabilization, and Resilience Trust Fund (South Sudan RSRTF) is to provide strategic financing to integrated programs that together lessen the destructive drivers of conflict and develop more peaceful and, ultimately, self-reliant communities. The Fund will focus on supporting activities to achieve durable intra- and inter-community reconciliation and to foster stable environments in which communities can engage constructively on resilience. Through adaptive, complementary reconciliation, stabilization and resilience efforts the intent is to attain lasting change, supporting communities to realize the long-term, economic and livelihood gains of sustained peace. Through an area-based programming approach, the Fund will bring together UN agencies, NGOs and the Mission to collectively work with communities in pursuing opportunities for transformational change, to move beyond cycles of conflict and violence. The approach will reinforce sustainable and inclusive, community driven programming that builds on existing resources including lessons and reflections on local practices and capacities for peace.

ESSENTIAL FUNCTIONS:

SPECIFIC JOB DUTIES:

  • Oversee implementation of all project activities with all consortium partners; ensure field activities are consistent with grant agreement and budgets and are completed on time.
  • Line-manage a Finance Coordinator and M&E Coordinator assigned to the project.
  • Ensure program quality through supervising monitoring and evaluation, including accurate reporting.
  • Conduct monthly meetings with all consortium partners.
  • Liaise with local authorities and line ministries in Koch County to guarantee access and buy-in for project activities.
  • Represent the consortium to other actors and in external forums.
  • Supervise financial management for the project including budget management, funds requests, spending forecasts, cash security, approvals for spending, and proper reporting.
  • Supervise logistics for the project, including procurement, warehousing, asset lists, and flights, in coordination with the CO’s Logistics Department.
  • Conduct quarterly presentations and meetings with the projects Consortium Steering Committee and drive strategy for the project and potential follow-on funds.
  • Build the capacity of subordinate staff through example, mentorship, and training.
  • Any other duties as assigned by the supervisor.

KNOWLEDGE, SKILLS & ABILITIES:

  • Demonstrated flexibility, adaptability and ability to manage multiple tasks at once
  • Proficiency in Microsoft Office
  • Experience in managing grants from public funding (USG, UN, EU, etc.)
  • Ability to manage budgets, understand financial accountability procedures, logistics, and commodity tracking.
  • Conflict resolution and negotiation skills; interpersonal and cross-cultural sensitivity and experience
  • Ability to maintain performance expectations in a hardship location

REQUIREMENTS:

  • Master’s degree in a humanitarian field preferred (peace, conflict, law) or bachelor’s with significant related experience
  • 3-5 years’ experience in humanitarian response with at least 2 years in management position
  • Technical experience in managing peacebuilding, conflict resolution or livelihoods projects
  • Excellent written and oral English communication skills; Arabic language skills a plus
  • Committed to Mission, Vision, and Values of World Relief, and a heart for serving vulnerable people propelled by a personal Christian faith

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations
  • The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds.
  • Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information.
  • The employee frequently is required to sit, reach with hands and arms, talk and hear

WORK ENVIRONMENT:

  • General office setting
  • Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in skype meetings may be required
  • Year-end archiving activities involve repeated lifting and bending
  • Physical, emotional and intellectual demands
  • Equipment used: Employee computer (desktop or laptop), printer, and copier

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.

Benefits Offered to US Employees working 25 or more hours per week:

World Relief offers:

  • Medical
  • Vision
  • Dental

Additional Benefits:

  • Compound housing
  • Food allowance,
  • R&R benefits
  • Offer 16 Paid Holidays
  • Offer Paid Sick and Vacation Leave
  • Paid Maternity & Paternity Leave
  • FSAs: Medical & Dependent Care, & Commuter Funding
  • Supplemental Life Insurance (employee, spouse, and children)

World Relief pays 100% for eligible employees:

  • Group Term Life (employee, spouse, and children)
  • Long Term & Short-term Disability
  • Accidental Death and Dismemberment (AD&D)
  • Long Distant Travel Insurance
  • Employee Assistance Program (EAP)

World Relief – Retirement:

  • 401K & Roth
  • WR matches up to 4%, then an additional quarter percent up to 10%
  • *Eligibility:*Full Time is eligible after 3 months of employment. Part time is eligible after 1000 hours in a year

World Relief Discounts (Immediately Eligible):

  • Verizon
  • Pet Insurance through Nationwide
  • Home and Auto insurance through Liberty Mutual

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.

LEGAL BACKGROUND IN THE UNITED STATES:

World Relief is both an equal opportunity employer and a faith-based religious organization. This means that we conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of World Relief as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs, so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a) World Relief has the right to, and does, hire only candidates who agree with World Relief’s Statement of Faith.

How to apply:

In order to be considered, please apply to our World Relief career’s page Careers – World Relief
To apply go to: Project Coordinator, Reconciliation, Stabilization, and Resilience Trust Fund (RSRTF) in Koch County | Paid International Opportunities (ultipro.com)

click here for more details and apply

ADVISOR, FOOD SECURITY AND LIVELIHOODS

 Ciencias Empresariales, Compras, FULL TIME, Informatica  Comments Off on ADVISOR, FOOD SECURITY AND LIVELIHOODS
Jun 242021
 

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Country: South Sudan
Organization: CARE USA
Closing date: 23 Jul 2021

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

CARE is seeking a Food Security and Livelihoods (FSL) Advisor who’ll be responsible for providing the overall strategic direction and performance of the CARE FSL Sector in South Sudan. The range of duties include playing a critical role in defining the sector’s programs, principles, objectives and operational strategies in line with the country office strategy; setting standards for program implementation, monitoring and evaluation; overseeing project planning and budgeting; giving technical assistance to staff (including recruiting and hiring specialists as needed where required); ensuring collaboration with counterpart agencies; representing the CO to external organizations.

The FSL advisor shall provide technical approaches, guidance and oversight to field teams during the full length off the project cycle. S/he will be responsible for technical quality assurance for these projects and ensuring that reports from field teams are reviewed and meet the technical requirements and comply with donor guidelines before submission to different stakeholders.

The FSL Advisor will be responsible for new project development starting with the identification of program initiatives appropriate to both the sector and country office strategies, all the way through submission of quality proposals. The FSL advisor assures synergy among projects within the sector as well as Gender and GBV, Health, Nutrition and Peacebuilding. The FSL advisor shall represent CARE in all relevant coordination meetings such as the FSL cluster meetings, donor meetings and line ministry meetings coordinated by the government of South Sudan.

This position is based in Juba, South Sudan with regular visits to other project locations.

Working or volunteering on behalf of CARE often means holding a position of power and trust. CARE has a zero-tolerance approach toward any kind of abuse, exploitation or harassment. We expect all staff, volunteers, partners, interns and consultants to conduct themselves in a way that defends the dignity and respect of every individual. We are all expected to follow the CARE Core Values, which can be found at care.org/about/mission-vision.

Program strategy and development

  • Develop and lead the implementation of the CARE Food Security and Livelihoods sector strategy and portfolio.
  • Proactively seek new business development in FSL, including cultivating relationships with donors, proposal writing, etc. in line with CO strategy and the CARE mandate to serve the needs of women and girls.
  • Provide technical leadership and strategic direction to the team in the development of proposals and program planning.
  • In collaboration with the Gender and Protection advisor, ensure mainstreaming of gender & protection in all proposal development, theory of change and budget development.
  • Coordinate with program support and finance to ensure adequate budgeting for new initiatives.
  • Promote adherence to standards and best practices taking into account the need for local adaptation.
  • Ensure that humanitarian FSL needs are identified by planning and coordinating joint, inter-cluster, initial rapid assessments which are adapted to the local context.
  • Contribute to the identification of critical issues that require multi-sector responses and coordinate with other CARE South Sudan sectors, with sector working groups and clusters (where applicable) to develop appropriate responses.
  • Provide support in negotiation and review of funding contracts.
  • Coordinate external technical assistance and draw on the resources of program support in new program development exercises
  • Serve as the focal point for donor liaison, in technical areas of FSL, in close collaboration with senior management.

Technical Leadership and Capacity Building

  • Provide technical oversight to ensure the quality of CARE South Sudan’s FSL and cash and voucher assistance (CVA) programing and promote adherence to global FSL standards.
  • Supervise and support the timely and effective implementation of FSL projects and activities across operational areas, in line with budgets and work-plans.
  • Provide technical support to the recruitment of FSL-related staff (i.e. JD review based on existing standard JDs, technical short-listing, technical interviews).
  • Coordinate with other CARE South Sudan sectors to integrate livelihoods related activities/ indicators, especially through awareness raising and mainstreaming protection and cash aimed at enhanced well-being and access to food amongst beneficiaries
  • Oversee the production of FSL-related research papers including advising on research design and methodology in collaboration with the MEAL team, recruiting required expertise where necessary.
  • Regularly assess and strengthen the capacity of CARE South Sudan’s FSL team, ensuring that team members are able to access training and professional development resources appropriate to their capacity gaps/needs.
  • Coordinate the dissemination of key technical material and organize trainings with a special focus on standards and best practice.
  • Build the technical capacity CARE staff, partners, NGOs and government counterparts as required.

External Representation and Communication

  • Establish and maintain communications with key FSL stakeholders (including national, state and county FSL authorities, FAO, WFP, national and international organizations and civil society actors) and engage actively with existing coordination mechanisms.
  • Represent the organization in relevant working groups, sector fora, conferences, and high-level meetings and FSL humanitarian cluster meetings.
  • Engage proactively with donors and other stakeholders for the purposes if advocacy and fund raising. Ensure strong donor relations with current and potential donors.
  • Lead and support the implementation of positioning strategies for CARE, including the cultivation of partners, events, publications / materials, etc.
  • Coordinate with CARE’s Global and Regional FSL Technical Advisor(s)/teams and other technical and operational staff. Supply necessary information to ensure timely reporting and communications with CI members, donors, government and other key actors.
  • Seek support and technical assistance from relevant technical units at CARE USA or other CARE international partners, as needed
  • Support strategic partnerships for advocacy and work effectively in coalitions, networks and social movements, forming and nurturing, research and resource mobilization with peer INGOs, NNGOs, Academic institutions

Monitoring and Reporting

  • Work closely with the MEAL team in the monitoring of FSL interventions; ensuring the collation, analysis and sharing of data related to project activities and broader South Sudan food security context for the purposes of designing new interventions, donor advocacy and fund raising.
  • Support and design assessments i.e needs assessments, market assessments, livelihood and IPC surveys and conduct in-depth analysis of the data collected through the use of these tools.
  • Support the MEAL team and field teams in ensuring that robust monitoring systems are in place and that reviews are undertaken periodically.
  • Lead on the review of FSL and CVA components of project reports – contributing both in terms of narrative reporting and data analysis.
  • Ensure timely submission of quality donor reports within the FSL portfolio in collaboration with the MEAL team
  • Regularly review and improve FSL programming (emergency response, recovery and resilience programming) performance and assess coherence with prevention and mitigation components in other programs/sectors
  • Conduct monitoring visits to project locations, develop field reports and follow up on critical issues in a timely manner.
  • Participate in grant start-up and close out workshops to ensure collegial understanding of donor expectations and integration of learning from projects in subsequent designs.

Research Innovation and Learning

  • Lead on the development of FSL related position, policy and research papers relevant to the CARE South Sudan context.
  • Lead in identifying and documenting, lessons and promising practices from CARE’s portfolio for
  • Lead in identifying themes for operational research within CARE programming focus and opportunities for collaborative research with other partners.
  • Participate in “communities of practice” to remain abreast of latest development and professional norms, upcoming project models, standards, tools and methodologies within FSL sector for inclusion in program development and sharing with FSL teams.

Qualifications:

  • Master’s Degree in International Development, Agriculture, Economics or any FSL related field
  • FSL program design and development, most notably for UN Agencies such as FAO and WFP, USAID, DFID, ECHO and other bi-lateral donors
  • Technical writing for FSL proposals and reports.
  • Design and implementation of FSL programs in fragile states and for refugee and IDP populations.
  • FSL programming in emergency, protracted crisis, and development settings in the following sub-sectors: General Food and NFI distribution (livestock, seeds and tools), Village Savings and Loans associations (associations (VSLAs), Income generating activities and broader resilience and livelihoods programming
  • Eight years’ experience working on FSL programming in humanitarian contexts, including experience of field-level management of complex humanitarian response and resilience programs with proven experience donor-funded projects
  • Five years’ experience in a coordination role requiring provision of support to multiple offices/locations/teams
  • Two years’ experience working in a fragile state like South Sudan or similar context
  • Proven experience of successful capacity-building of humanitarian field staff and partners, with experience in remote training
  • Proven experience supporting project teams on full project cycle technical needs (design, implementation, M&E, lessons learned), experience in emergency. or protracted crises setting.
  • Excellent communication and writing skills in English
  • Strong networking capability
  • Ability to organize and facilitate training sessions
  • Ability to develop capacity building frameworks and work plans
  • Ability to work in multi-cultural teams
  • Culturally aware and respectful
  • Commitment to CARE core value and principle
  • FSL programming experience in refugee contexts
  • Experience in gender and protection mainstreaming in FSL programming

How to apply:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5514

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

click here for more details and apply

South Sudan : Projects Development Manager – Juba

 FULL TIME  Comments Off on South Sudan : Projects Development Manager – Juba
Jun 092021
 

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Country: South Sudan
Organization: ACTED
Closing date: 3 Jul 2021

Fixed Term | 12 Months | August

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year reaching over 20 million beneficiaries.

ACTED South Sudan

ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

1. Positioning and Fundraising

Context Analysis

  • Analyse the country’s socio-economic situation, (donor) trends, needs and gaps
  • Regularly conduct stakeholder analysis, in particular who does what and where (3W)
  • Alert the Country Director of gaps and emerging needs in order to trigger assessments in a timely manner

Strategy development

  • Contribute to the development of a country programme strategy in alignment with ACTED global/regional strategy
  • Assist the CD in identifying strategic opportunities for expanding ACTED’s work in the country

External relations

  • Maintain active and regular working relationships with donors and act as point of contact for all donor communication, including the coordination of donor visits in the field
  • Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia
  • Ensure the establishment and regular update of a directory of donors, international and local NGOs, other partners and stakeholders
  • Lead the reporting to national and local authorities as required by ACTED registration/legal status in country
  • In the absence of Technical Coordinators, represent ACTED in key clusters, working groups, HCT and (I)NGO coordination bodies

Fundraising and proposal development

  • Identify funding opportunities;
  • Identify new donors for diversifying ACTED donors’ portfolio including private companies and private foundations
  • Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
  • Update on a monthly basis the Donor Follow Up (DFU) which documents latest negotiations and proposal possibilities with donor
  • Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and ensure their input in the logframe development (in particular the formulation of SMART indicators);
  • Oversee the development of fundraising documents (Expression of Interests, concept notes, proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance
  • Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
  • Ensure that learning from previous projects (e.g. lessons learnt and best practices) is incorporated into new proposals
  • Ensure the involvement of FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules

Contracting

  • Support the Country Director in negotiating proposals and/or contracts with donors
  • Address in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance
  • Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required

2. Grant Management

Contract follow-up

  • Ensure that contractual obligations (including visibility requirements) and reporting
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules

Reporting

  • Ensure project kick-off and close out meetings are conducted for each project
  • Oversee the development of quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow
  • Liaise with FLATS teams when preparing reports, esp. with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
  • Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU
  • Update monthly the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, Programme and support teams

Partner Follow-up

  • Liaise with partners to develop and sign relevant grant agreements in close coordination with ACTED HQ GMU and finance;
  • Ensure all potential partners have a clear understanding of what is expected in terms of reporting so as to comply with ACTED and donor requirements and regulations;
  • Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

3. Management and Internal Coordination

Staff Management

  • Ensure that staff in the department understands and is able to perform its roles and responsibilities;
  • Manage a team of Project Development Officers, Interns and Assistants delineating their responsibilities and follow-up the work plans and day-to-day activities;
  • Ensure a positive working environment and good team dynamics;
  • Manage interpersonal conflicts between departmental staff members;
  • Undertake regular appraisals of staff and follow career management;
  • Identify the PDD training needs, discuss plans with the coordination and HR for both internal and external trainings, and implement them according to PDD strategic and operational priorities;
  • Coach, train, and mentor the PDD team with the aim of strengthening their technical capacity, exchanging knowledge within the PDD team and providing professional development guidance.

Internal Coordination and Communication

  • Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by ensuring implementation of ACTED coordination mechanisms (WAM, MCM) and dissemination to relevant staff;
  • Ensure these meeting minutes are sent monthly to HQ;
  • Ensure regular and clear communication with ACTED HQ GMU and finance to keep it updated about latest development, so that GMU can best advice you ahead of a task.

Filing

  • Implement a filing system end ensure the proper filing of contractual project documents both in hard and soft copies;
  • Together with AMEU, set up a Resource Centre at the office regularly updated with appropriate and relevant external and internal resources.

4. External Communication

  • Oversee the PDD’s contributions to ACTED’s external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;
  • Ensure the continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media;
  • Manage ACTED’s in country communication activities including media visits, photographer’s mission, videos, etc.;
  • Oversee the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission;
  • Follow, contribute to, draft and disseminate position papers, statements, reports and releases on ACTED’s engagements and humanitarian advocacy, in line with ACTED’s in country and global strategy as well as positioning, in close collaboration with the country director as well as HQ communication and programme departments.

Expected skills and qualifications

  • Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology)
  • Strong writing abilities and analytical skills
  • Skills in political sciences or international relations
  • Ability to work efficiently under pressure
  • Previous experience in the humanitarian field, proposals development, and donor relations are required
  • Previous experience abroad is required

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

How to apply:

Send your application ( CV + Cover Letter) to jobs@acted.org Ref : PDM/SSUD

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MEAL Coordinator for DCA’s South Sudan Country Office

 Finanzas, FULL TIME, Mercadeo, Recursos Humanos  Comments Off on MEAL Coordinator for DCA’s South Sudan Country Office
Jun 052021
 

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Country: South Sudan
Organization: DanChurchAid
Closing date: 25 Jun 2021

DanChurchAid (DCA) is looking for an experienced Monitoring, Evaluation, Accountability and Learning Coordinator. The position is a two- and half–year position with the possibility of extension based on performance and donor funding. Duty station will be Juba with frequent travels to field locations.

DCA is working with local partners in South Sudan to assist the poorest of the poor with a focus on protection, combating hunger, working for peace and conflict mitigation and the safe removal of explosive remnants of war (EWR).

In DCA we strive to secure high-quality standards for both our programme and support staff. The aim for our staff is to maintain a smooth running of the DCA Office with accountability, professionalism and staff welfare as a priority; creating an efficient, open and inspiring work environment for all.

Position Description

The MEAL Coordinator will work closely with the Head of Programmes to strengthen DCA South Sudan quality of programs, monitoring, evaluation, accountability and learning systems.

1. Programme MEAL system, framework: Development and Implementation

1a. Programme Monitoring and Evaluation

a. Develop and implement a MEAL strategy and approach with related to support learning, management and accountability for the country programme

b. Provide technical support to DCA units and partner M&E staff through regular contact, field visits and meetings

c. Oversee the roll out and functionality of DCA South Sudan IM system, including the design and maintain electronic and paper-based MIS/GIS systems for tracking and reporting all data

d. Play an active role in global DCA MEAL community of practice, contributing to knowledge sharing and ensuring DCA South Sudan representation in development of global tools and approaches

1b. Programme Quality and Accountability

a. Assume role of CHS Focal Point for the South Sudan Country Office to ensure programme quality and accountability

b. set up and oversee the functionality of complaints and feedback mechanisms

c. Lead on program accountability to partners, national government, benefiting communities and donors

d. periodically follow up and revise on CHS plan implementation

2. Project MEAL systems and Framework

2a. MEAL framework development and Implementation

a. Ensure that the DCA South Sudan program delivers on all internal and external MEAL requirements in a timely manner and with high quality information, which is relevant, disaggregated, triangulated and well analysed

b. Participate in and / or co-facilitate grant opening, closing and other management meetings in collaboration with the Program Managers, Program Officers, and Finance Department

2b. MEAL Data Collection

a. Support DCA units to ensure partners are collecting information on all agreed program indicators and reporting on agreed indicators

b. Develop monitoring and data collection tools for the cash transfer and food security and protection (mine action) program based on agreed program MEAL frameworks and work with Senior/Program officers in collection and management of the monitoring information

c. Ensuring that there is continuous verification of project beneficiaries to minimize inclusion and exclusion errors in the project

2c. MEAL Data Storage and Management

  • Maintain databases for all data and information collected or generated by project
  • Facilitate trainings for DCA units and partners on the use of project databases and database related reporting; and in tablet/smart phone technology for monitoring purposes

2d. MEAL Data Analysis, Evaluation and Learning

  • Development and implement appropriate mechanisms and strategies to ensure MEAL data is used appropriately for management and learning, including plans and tools to increase data usage among DCA units and partners
  • Ensure that monthly quantitative and qualitative data analysis is shared with relevant stakeholders to inform program design and review including regular reports to the Program manager on specific program monitoring, evaluation, accountability and learning activities
  • Analyse AME data and produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner

Education **

  • A bachelor’s degree in relevant field (development, social research preferably with a focus on monitoring)

Experience & Knowledge

  • 3-5 years’ experience in a MEAL role working for an international NGO or similar, working in humanitarian and development contexts
  • Demonstrable experience in project design and use of related logical design methodologies such as theory of change and the log-frame approach
  • Demonstrable knowledge and experience in standards and practice of a range of evaluation types and methodologies
  • Excellent communication skills, written and spoken: strong writing skills in English, including previous proposal and report writing experience is required
  • Experience working with major institutional donors and agencies such as Danida, ECHO/EC, USAID, UN agencies, DFID, and Irish Aid Experience in proposal development and report writing
  • Good team player, flexible and capable of working with and supervising a multinational country team, and capable of working under pressure and in harsh environments
  • Proven capacity to build the M&E skills of colleagues, partners and community members.
  • Confident presentation and facilitation skills, proven record in provision of trainings a plus
  • Ability to travel up to 40% from base (Juba) within South Sudan

We offer:

  • Meaningful, professional, dynamic and pleasant workplace.
  • Workstation: DCA Country office in Juba, South Sudan
  • Duration: One-year contract will initially be offered. Possibility of renewal based on performance and funding
  • Contract Type: According to DCA’s non-family handbook
  • Starting date: ASAP

How to apply:

Please upload your CV and cover letter, no later than 25 June 2021, using the following link: https://www.danchurchaid.org/join-us/jobs/international-vacancies/meal-coordinator-for-dca-s-south-sudan-country-office

A written test will take place on 29-30 June 2021 and interviews will take place on 7-8 July 2021 please clearly indicate if you are unavailable on any of these dates.

Note that all interested irrespective of age, gender, disability, religion or ethnicity are encouraged to apply for the vacancy.

Everyone applying for a job with DCA must be ready to comply with our Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.

DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us.

To know more about DCA please visit our websites (www.danchurchaid.org

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Supply Chain Manager

 FULL TIME, Recursos Humanos  Comments Off on Supply Chain Manager
Jun 032021
 

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Country: South Sudan
Organization: Danish Refugee Council
Closing date: 30 Jun 2021

We are looking for a highly qualified, self-motivated Supply Chain Manager who is able to manage a large Supply Chain department, work with diverse teams of both national and international staff, and equipped with technical skills to develop and strengthen emergency response capacity in a highly complex crisis.

DRC is operational in South Sudan since 2005, working with the overall aim of achieving durable solutions for displaced populations. The Danish Demining Group (DDG) started Humanitarian Mine Action in 2006.

Danish Refugee Council main program objectives (2018-2020) in South Sudan are:

  1. To save lives and alleviate suffering among displaced people and their hosts
  2. To reduce displacement related risks and support and facilitate solutions
  3. To promote peaceful, inclusive and resilient societies and address root causes to displacement

DRC primarily operates across Upper Nile and Unity states, both of which are heavily affected by conflict and experience high numbers of internally displaced populations as well as refugees in need of humanitarian assistance. DRC has operational bases in Maban, Malakal, Kodok and Aburoc in Upper Nile and in Bentiu, Mayom, and Ajuong Thok in Unity state, supported by a country-office in Juba.

Overall purpose of the role:
Responsible for the effective implementation of procurement/logistics systems and functions within the country office with a focus on compliance to the Operations Handbook. This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country supply chain activities.

To achieve the objectives of the position, the Supply Chain Manager will perform the following tasks and undertake the following responsibilities:

Procurement

  • Receive, analyse and combine procurement plans for most Programmatic and Support related needs, in collaboration with DRC-DDG Programs.
  • Support program staff in supply planning and forecasting
  • Follow-up and monitor implementation of procurement plans for all grants on a quarterly basis
  • Analyze and consolidate procurement needs from Juba Office and Field Offices to reduce redundancy of similar purchases.
  • Establish framework agreements for routine supplies
  • Provide remote support in ITB management (TOC report, technical analysis and contract award)
  • Organize procurement trainings for non-logistics staff and small-scale refresher training for procurement staff.
  • Review order requests, quotations, bids, purchase orders, ITB and ensure appropriate support documentation following DRC procedures and guidelines before submission for signatory approval. Review ITB (Restricted, National and International) documentation before advertising or inviting suppliers
  • Maintain list of vendors that specialize in providing specific goods and develop preferred vendor agreements as needed.
  • Ensure that all suppliers in South Sudan are identified and a vendor database for local purchases with costs is developed and updated regularly.
  • Ensure accurate filing systems, including documentation and records of actions, for audit purposes.
  • Organize procurement-filing system and produce weekly procurement tracking sheets to prioritize needs.
  • Ensure implementation of CAST/audit recommendations relating to logistics/procurement.
  • Compile monthly reports received from field offices to provide country procurement reports to relevant managers
  • Conduct meetings as needed and report progress and challenges for procurement regularly to Head of Support Services
  • Ensure the effective and efficient use of all DRC resources to keep costs low but while ensuring quality and standards

Asset Management

  • Ensure compliance and implementation of Operations Handbook across all field offices.
  • Provide monthly comprehensive country reports on Inventory/Assets to SMT.
    Implement any available tools to improve the inventory management.
  • Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval.
  • Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc.

Warehouse Management

  • Provide monthly comprehensive country report on warehouse inventory to SMT (list and stock value in hand).
  • Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval
  • Provide support to the staff while engaging with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
  • Proactively manage the tracking of all supplies, equipment, materiel and food in transit, through its receipt and storage within the Juba facilities.
  • Providing input on the location and negotiation of contracting for storage/warehousing that is secure, well maintained, and meets health and safe working practice requirement.

Fleet/ Logistics management

  • Assist with the management of all matter’s logistics relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable; and that usage of fuel is correctly managed, and logged and recorded.
  • Support the related personnel to manage all matters logistics regarding satellite communications and radio communications to ensure that equipment’s are insured, asset managed diligently, operated in the most cost-efficient manner, and maintained appropriately.
  • Work to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs to include assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc. Raising issues though senior management as required
  • Work with your manager to capture, plan and regularly update preparedness reporting for the logistic systems in place at your mission.

DRC Dynamics ERP System

  • Ensure proper application of ERP supply chain processes in the region
  • Apply reports and data analytics from ERP supply chain system to improve supply chain performance

Management and People

  • Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
  • Lead and manage the Logistics and procurement team (including people planning, performance, well-being and development)
  • Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
  • Accountable for making sound decisions based on DRC policies, SOPs, standards, and the advice of technical experts in DRC
  • Plan and organize regular logistics training with relevant participants (logistics, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented.

PERSON SPECIFICATION

Experience and technical competencies: (include years of experience)

• Minimum 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management, asset management, and distribution support

• At least 3 years’ experience with people management

• Knowledge and experience of dealing with service providers and contractors’ management

• Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system

• Experience with standard procurement procedures and documentation, obligatory

• Experience with construction and site project management, desired

• Experience with auto mechanics or electrical installations, desired

• Experience working in an (I)NGO

• Full professional proficiency in English

Qualifications and Experience:

Education: (include certificates, licenses etc.)

• Bachelor’s Degree in Logistics and/or Supply Chain Management or Certification in Humanitarian Logistics (if there is no Degree).

• Master’s degree is an added advantage

Languages: indicate fluency level

• Fluency in written and spoken English language; Classic Arabic is an added advantage

• Ability and willingness to work in remote and isolated location with ever changing security scenarios.

Moreover, in this position, you are expected to demonstrate DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Duration: 1-year renewable contract subject to Performance and Funding.

Start Date: ASAP

Duty Station: Juba– South Sudan

Reporting: This position reports to Area Manager

Direct Reports: Livelihoods Officers and Field Assistants and Outreach Workers

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.

How to apply:

How to apply

Please send a covering letter outlining how your skills and experience meets the Person Specification along with your CV, academic documents and National ID Card to Human Resources Department through ssd-jobs@drc.ngo OR submit your hard copy application to the Human Resource Department to the attention of HR Manager DRC-DDG Office located along Addis Ababa Road opposite NPA Mine Action Main Office

OR
Send a cover letter (max 1 page) and an updated CV (max 3 pages) in English. The cover letter should outline your personal motivation for applying and your key qualifications for the position.

Please click on this link to apply: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=161622&DepartmentId=19091&SkipAdvertisement=true

Applications sent by email will not be considered.

Closing date for applications: 30th June 2021 and note that due to urgency to fill this position, recruitment can be finalized before closing date of applications.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

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FINANCE MANAGER SOUTH SUDAN

 Ciencias Empresariales, Compras, FULL TIME  Comments Off on FINANCE MANAGER SOUTH SUDAN
May 212021
 

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Country: South Sudan
Organization: CARE USA
Closing date: 19 Jun 2021

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

The Finance Manager is responsible for supporting CARE SSDN’s financial health and viability by ensuring good financial planning and management as well as overall compliance with CARE, donor and government rules and regulations at the Country Office level. The Finance Manager is responsible for the day to day financial operations at the Country Office level; implementing CARE International’s financial systems to provide effective support to the Country Office. He/she plans, directs, and is responsible for providing quality financial services to all projects, units and staff in the CO. The Finance Manager reports to the Country Director, works closely Senior Management to ensure that partnership is developed between finance, programs and administration.

RESPONSIBILITIES

Team Leadership and Functional Management

  • Lead the Finance Department in an effective and efficient financial planning and management of resources:
  • Ensure proper staffing/recruitment to enable the Finance Team to manage CARE SSDN’s resources efficiently; work with the Program Management Team (PMT) to deploy finance department staff to support each project appropriately;
  • Develop and implement the annual work plan and budget for the Finance department; carefully managing expenditure and safeguarding CARE’s resources by following accountability procedures before signing approvals
  • Through supervision of the Grants and Contracts Team, ensure that CARE’s investments achieve the desired impact and that finances are managed in accordance with CARE, GoSSDN and Donor requirements, rules and regulations; Provide analysis to SMT and PMT on efficiency and value for money achieved with our financial resources.
  • Through supervision of the Accounts Payable staff, ensure good practice in treasury and cash management, promoting the use of wire and digital transfers, timely and efficient process for making payments; and always maintaining appropriate levels of cash in country to keep operations going; This includes supporting project managers and heads of departments with accurate and timely cash forecasts; Always maintaining a healthy level of cash in country to maintain operations going.

Strategic Management and Planning

  • Ensure that CARE SSDN is provided with the financial management, analysis and support necessary to accomplish its strategic objectives.
  • As a senior manager, ensure effective collaboration with all department/unit heads and support them with their financial planning processes. Participate in strategic & operational planning at CO level, contributing personal expertise in financial management; and contributing to regional level discussions on CARE’s financial management practices, operating model, etc
  • Contribute to the development, implementation and achievement of CARE’s strategies and approaches (e.g. Program, Partnerships, ECSA Road Map, Horn of Africa Impact Growth Strategy)
  • Lead the financial planning for CARE SSDN ensuring a good match between plans, ambitions and the availability of financial resources at all times; Building & nurturing strategic relationships with CARE International Member Partners (CMPs), H-Quarters and RMU, Shared Services Center, Donors and other stakeholders (Banks and Financial Service Providers with whom we work, peers in other INGOs with whom we collaborate, etc
  • Ensure the development and implementation of appropriate financial risk management mechanisms; including risk prevention, identification, assessment, response and reporting, with particular emphasis on the risk of fraud and corruption; If required, be prepared to conduct investigation into allegations of fraud; Ensure internal controls and segregation of duties reduce the risk of fraud.

Policies, Procedures & Systems

  • Develop and implement policies, procedures and operational systems that will ensure smooth running of CARE SSDN finances and the delivery of a good standard of customer service by the finance team.
  • Maintain up to date knowledge of relevant CARE, donors and Government of SSDN policies, procedures and statutory requirements, including keeping abreast of any changes (e.g. in tax laws, labour laws, etc), and ensuring they are strictly adhered to.
  • Monitor the relevance of existing policies, procedures and systems in order to identify areas for improvement, striving for greater efficiency; take corrective actions as appropriate, referring to Accountable Managers, CO SMT, RMU or CMPs as may be deemed necessary.
  • Ensure that the day to day financial operations of CARE SSDN are run smoothly, and that financial operations are properly and accurately recorded, documented, controlled, monitored and reported, according to organizational, donors and GoSSDN policies and best practice;
  • Ensure that the Country Office finance system operates correctly and is being used effectively by CARE staff (both finance team and customers).
  • Ensure that all required internal controls are in place and followed and continuously identify ways of tightening them in the light of the high risks for fraud in SSDN.

Budgeting and Forecasting

  • Oversee the development and implementation of CARE SSDN country-wide budgets
  • Establish the processes by which the country budget will be developed, adhering to CARE USA annual budgeting timeline, guidelines and policies and holding staff country-wide accountable for doing their part.
  • Ensure that accountable managers are equipped and empowered to carry out budgeting activities according to best practice
  • Ensure that mechanisms for monitoring, control and review of budget implementation are in place, including quarterly “health check” reviews of CO cost recovery efforts, continuously analyzing the extent to which the CO is recovering its costs (Shared Program Costs, Sub & Field Office Costs);
  • Forecast to confirm the availability of financial resources and maintain CO Master Budget updated in order to anticipate shortages and propose timely corrective actions to CO SMT.
  • Develop systems, take actions and behave in a way which will generate and maintain relationships of mutual trust with donors; liaising with donors to ensure that they are provided with all required information,
  • Ensure statutory audits, internal and donor audits are conducted in a timely and professional manner; Cooperating with external audits and leading the implementation of recommendations.

Awards & Sub Awards Management

  • Ensure effective end-to-end Awards & Sub-Awards management is carried out; ensuring full compliance with Donor requirements, CARE International policies & the laws of SSDN.
  • Keep up to date with changes to CARE USA policies and Procedures as well as CARE International requirements and any developments in donor requirements and relevant legislation.
  • Ensure that all budgets and contracts are comprehensive and accurate and comply with Donor agreements and requirements, CARE International policies and the laws of the Country. Ensure budgets are prepared in line with CARE International Shared Program Costs policy and cover their fair share of SPC.
  • Ensure that all grants; reports are made on time and accurately and that Shared Program costs are allocated as per CARE USA Policy.
  • Proactively review Contract Aging reports in order to note breaches of contract, forthcoming expiries and any other problems or concerns.
  • Provide CARE Accountable Managers with quality financial information and advice in order to aid their decision making concerning the grants and sub grants they manage;
  • Ensure that comprehensive due Diligence and organizational capacity assessments of partners’ including their financial capacity, have been carried out for all of CARE SSDN’s potential partners according to policy.
  • Ensure that CARE’s policies and procedures for Sub Awards management are carried out; liaising with accountable managers to trouble-shoot any problems.

Capacity Building

  • Build the capacity of CARE Staff and Implementing Partners to manage financial resources according to good accounting practice and in compliance with Donor & CARE International standards.
  • Support the development and implementation of strategies for bridging the partner capacity gaps that are identified during partner assessments.
  • Liaise with Department Heads and the HR staff to understand financial capacity building needs of CARE staff; ensuring the development and roll-out of any required professional development initiatives.
  • Ensure that CARE Staff and Partners fully understand what is expected of them and are equipped to manage awards and sub-awards according to best practice, policies and procedures.
  • Deploy the team of Awards & Sub-Awards Staff to the project teams; ensuring that they provide all necessary support, and carry out monitoring visits according to the project plan.

Qualifications

  • Bachelor’s Degree in accounting, Finance or Business Management or related field
  • Fully Certified Public Accountant (CPA and / or ACCA)
  • At least five years as a Finance Manager or equivalent experience
  • At least 8 to ten years’ experience working in the developmental and / or humanitarian sector specific technical experience in budgeting, accounting, financial reporting, grants/contracts management and business management
  • Demonstrated experience with financial troubleshooting and audit
  • Thorough understanding of financial accounting, reporting, and grants and contracts management processes
  • Relevant donor policies and procedures
  • Facilitation skills to conduct training for small, medium and large sized groups
  • Solid analytical skills and problem solving
  • Ability to maintain customer focus while handling multiple priorities
  • Ability to learn quickly new systems, processes and procedures and accept local practices to global standards
  • Excellent leadership, coaching and negotiation skills
  • Ability to both lead teams and work with teams,
  • Ability to work at detailed level while understanding the larger picture
  • Proficiency in Microsoft office and financial software applications
  • Good communication skills both oral and written in English

How to apply:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5470

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

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Grants Management Coordinator

 Diseño Grafico, FULL TIME  Comments Off on Grants Management Coordinator
May 142021
 

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Country: South Sudan
Organization: Danish Refugee Council
Closing date: 24 May 2021

We are looking for a highly qualified, self-motivated Grants Management Coordinator who is able to manage a large Grants, work with diverse teams of both national and international staff, and equipped with technical skills to develop and strengthen emergency response capacity in a highly complex crisis.

DRC is operational in South Sudan since 2005, working with the overall aim of achieving durable solutions for displaced populations. The Danish Demining Group (DDG) started Humanitarian Mine Action in 2006.

Danish Refugee Council main program objectives (2018-2021) in South Sudan are:

  1. To save lives and alleviate suffering among displaced people and their hosts
  2. To reduce displacement related risks and support and facilitate solutions
  3. To promote peaceful, inclusive and resilient societies and address root causes to displacement

DRC primarily operates across Upper Nile and Unity states, both of which are heavily affected by conflict and experience high numbers of internally displaced populations as well as refugees in need of humanitarian assistance. DRC has operational bases in Maban, Malakal, Kodok and Aburoc in Upper Nile and in Bentiu, Mayom, and Ajuong Thok in Unity state, supported by a country-office in Juba.

Overall purpose of the role:
The Grants Management Coordinator is responsible for the effective coordination of the assigned Danish Refugee Council (DRC) and Danish Demining Group (DDG) South Sudan grants portfolio in accordance with donor and organizational regulations. Primary responsibilities will include developing a strong understanding of all projects and donor contracts, leading interim and final reporting processes, supporting country office teams in the development of new project proposals, information management of project documents, coordinating the opening, closing projects, and providing support related to fundraising and donor engagement to the Head of Programmes. The position requires a good background/experience in project work, works in close collaboration with finance team, and is mentored by the international grant’s coordinator.

To achieve the objectives of the position, the National Grants Coordinator will perform the following tasks and undertake the following responsibilities:

Fundraising and program development;

  • Lead in development of fundraising documents (expressions of interest/concept notes/proposals etc) in line with DRC country strategy and donor requirements and in close collaboration with Program/field staff, support services, DRC RO and HQ GMU (Grant Management Unit) and finance;
  • Liaise with Area Managers, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound, and integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals;
  • Identify potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals;
  • Analyse the country’s socio-economic situation, donor trends, needs and gaps;
  • Maintain active and regular communication with donors, ensuring timely response
  • Regularly update a directory of donors, international and local NGOs, other partners and stakeholders;
  • Regularly update a country-tailored donor-engagement tracker identifying donor funding priorities and engagement with DRC;
  • Contribute to the reporting to national and local authorities as required by DRC registration/legal status in country;

Contracting:

  • Maintain thorough knowledge of DRC/DDG grant contracts to ensure understanding of contractual obligations and regulations at both the Juba and field levels, and function as donor-compliance focal point for the assigned funding portfolio;
  • Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and DRC HQ GMU and finance;
  • Read thoroughly all contracts before signature, seeking DRC HQ GMU and finance advice when required and facilitating signing of grant agreements;
  • Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, M&E and Operations team;
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek DRC HQ Program Department advice on potential solutions that would meet donor rules.
  • Lead on contract amendments (cost extensions, no-cost extensions) and project revisions in coordination with relevant internal stakeholders.

Grants Management System:

  • ​As DRC/DDG focal point for Grants Management System (GMS), keep GMS and internal tracking systems fully updated for projects in the respective portfolio. This will include creating new project cards, milestones, instalments, documents, status, outputs, and beneficiary numbers and correcting discrepancies, in close coordination with counterparts in headquarters.
  • Regularly update online (share point) and hard copy files for all ongoing DRC projects and assist in the coordination and preparation of project documents and files for internal and external audits;
  • Provide ad hoc support to programme staff on grants management module in DRC Enterprise Resource Planning (ERP) system.

Reporting:

  • Lead the coordination with DRC/DDG program, finance and other teams to ensure quality reports reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with DRC Regional Office.
  • Lialise with M&E to incorporate project data (incl. data on outcome and impact indicators, lessons learnt and best practices) and ensure accuracy in reports;
  • Liaise with operations teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
  • Ensure organization of kick-off and close out meetings for each project, present on project-specific donor compliance and reporting, and support in taking meeting minutes and action points for circulation;
  • Contribute to the monthly update of the Programme Tracker and Rolling Action Plan (RAP) and ensure smooth and regular communication with field teams;
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams;
  • Develop and maintain program summary documents which outline DRC/DDG ongoing projects

Coordination and Communication:

  • Facilitate interdepartmental communication and information sharing related to grants
  • Keep DRC HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward;
  • Contribute to DRC external communication strategy by feeding regularly DRC HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for DRC communication tools, including, but not limited to, DRC Newsletter, websites and DRC Annual Report;
  • Update and design of required communication and visibility tools and publications, their dissemination and availability to DRC teams, as well as the capitalization of media and pictures of the mission.

Capacity building;

  • Build capacity of staff on proposal development, report writing, case studies and other aspects of grants management process.
  • Actively contribute to the development of DRC’s programming and technical strategy development in South Sudan.
  • Conduct regular field visits, for learning and capacity building.

Experience and technical competencies:

  • 5 years or more experience working in the development or humanitarian sectors or comparable experience in program/project roles
  • 3 years’ experience working in an internationally organization in the development or humanitarian sector in grants and fundraising positions.
  • Experience in program development, leading complex and high value proposals and development of ToC, LFA
  • Experience working in South Sudan and other similar contexts
  • Ability to engage and coordinate seamlessly with various teams to achieve tasks required
  • Detail oriented with excellent English language writing and editing skills.
  • Experience in leading development of high value proposals and excellent donor reports writing skills.
  • Experience working with European, US and UN donors, ideally including DANIDA, ECHO, OFDA, UNHCR, SDC, DFID/FCDO or other relevant donors
  • Flexibility and adaptability for working under the pressure of multiple deadlines and competing priorities. Familiarity with relevant programme areas including protection, camp coordination and camp management, food security and livelihoods, shelter/NFI and/or WASH.

Preferred experience

  • Previous experience working in grants is highly desirable
  • Previous experience working on gender and is highly desirable

PERSON SPECIFICATION

Qualifications and Experience:

Education: (include certificates, licenses etc.)

  • A relevant bachelors’ degree in international relations, development or related field – or – relevant relatable experience. A relevant master’s degree (desirable)•
  • Strong communication and writing skills;

Languages: indicate fluency level

• Fluency in written and spoken English language

• Ability and willingness to work in remote and isolated location with ever changing security scenarios.

Moreover, in this position, you are expected to demonstrate DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Duration: 1 year renewable contract subject to Performance and Funding.

Start Date: ASAP

Duty Station: Juba – South Sudan

Reporting: This position reports to DRC Head of Programme

Direct Reports: None

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html). All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.

How to apply:

Please click on this link: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=161484&DepartmentId=19091&SkipAdvertisement=true

Closing date for applications: 24th May 2021 and please note this position is being filled on an urgent basis and applications will be reviewed on a rolling basis and Only short-listed candidates will be contacted. If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

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PROCUREMENT MANAGER

 Ciencias Empresariales, Compras, Finanzas, FULL TIME  Comments Off on PROCUREMENT MANAGER
Mar 272021
 

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Country: South Sudan
Organization: CARE USA
Closing date: 25 Apr 2021

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

The main purpose of this position is to deliver the strategic and operational goals of CARE South Sudan’s procurement function. The position holder needs to ensure the unit provides efficient, effective and quality management of procurement services. This includes technical support and mentoring to the various locations and Field Office staff. Regular analysis is required to inform workflow processes and subsequent improvements.

He/ She will also responsible for ensuring goods and services are sourced in a transparent manner, considering value for money and in compliance with CARE, donor and government regulations. The post holder is responsible for ensuring collaboration and coordination with Country program teams and other departments for effective program implementation. S/he will be required to keep up to date with developments in the sector, including best practice examples in-Country and Internationally to ensure the Country Office (CO) is well aligned with changes in the market

Responsibilities

1. Leadership and management of the Country Office procurement function

  • Ensure that CARE South Sudan is provided with the procurement management, analysis and support necessary to accomplish its strategic objectives.
  • Lead the procurement department in effective and efficient procurement planning and management of resources.
  • Ensure proper staffing/recruitment to enable the procurement team to manage CARE South Sudan’s resources efficiently and work with the program team to assign procurement department staff to support each project appropriately.
  • Manage the procurement team towards high standards of performance through clear roles and responsibilities, on-going feedback and appraisals. Pro-actively address performance issues through timely constructive feedback and coaching.
  • Ensure field office staff are technically supported and mentored to fulfill all procurement services.
  • Lead the continuous improvement of procurement function of the Country Office to bring efficiency and effectiveness

2. Procurement Management, Planning and Reporting

  • Support various teams to prepare annual procurement plans, consolidate procurement plans received from various teams (programs, program support and Field offices) and monitor its implementation.
  • Develop and deliver capacity building plan based on Country specific procurement periodic assessments.
  • Prepare and submit monthly procurement and supply chain management report to DCD Ops and provide weekly procurement status reports to relevant staff.
  • Ensure that procurement data are timely analyzed and used for budget holders for accurate/informed decision making.
  • Inform wider workflow processes through regular reporting and analytics for continued business improvement

3. Strategic sourcing of goods and services

  • Analyze industry trends and evolving technology to proactively identify supply-based issues, minimize risks, ensure continuity of supply, and identify emerging vendors in the markets;
  • Maintain market information for effective use of costs/prices for proposal development and day to day operation.
  • Develop differentiated purchasing strategies for goods and services;
  • Lead the identification of vendors (vendor pre-qualification), periodic evaluation/assessment for effective delivery so that the CO has effective/optimal mix of vendors

4. Policies, Procedures and Systems

  • Develop and implement policies, procedures and operational systems that will ensure smooth running of CARE South Sudan’s procurement system and the delivery of an excellent standard of customer service by the procurement team.
  • Maintain up to date knowledge of relevant CARE, donor and government of South Sudan procurement specific policies, procedures and statutory requirements, including keeping abreast of any changes (e.g. in tax laws, labor laws, etc..) and ensuring they are strictly adhered to.
  • Monitor the relevance of existing policies, procedures and systems in order to identify areas for improvement, striving for greater efficiency; take corrective actions as appropriate, referring to leadership and accountable managers.
  • Ensure that all required internal controls are in place and followed and continuously identify ways of strengthening systems to minimize fraud related risk.
  • Ensure that all offices in the Country office have well constituted procurement committees so that there is consistent application of decision making within all committees.

5. Customers Service Excellence

  • Ensure coherence in the procurement function (within procurement and across functions) to have positive impact on efficiency and value addition to the CO.
  • Establish and maintain effective relationship with customers for improved service delivery.
  • Conduct periodic customer surveys and use the outcomes for process improvement.
  • Develop effective partnerships with peer agencies for customer service benchmarking and improvement.

6. Country Office Compliance/risk management

  • Work with the Partnership and Sub-Grant teams (with procurement role or function) to train partners on prudent procurement processes and principles as well as applicable donor regulations
  • Ensure detailed understanding and application of the procurement policy across the Country office.
  • Ensure proper understanding and adherence to donor and CARE policies, Procedures, rules and regulations in all offices and that all procurement documents are professionally documented, have complete and accurate support documentation and are appropriately filed. Ensure that updated and complete procurement files are maintained in all offices.
  • Identify, analyze and report compliance risks in procurement flows, implement strong procurement controls, identify procurement red flags and implement internal and external audit corrective action plans.
  • Ensure all procurement activities are conducted in an ethical manner.
  • Provide support to programs to ensure effective procurement management in sub awards and adherence to donor rules and regulations.

  • Ensure that procurement data are timely analyzed and used for senior management and budget holders for accurate/informed decision making.

*Advisory Role:** Ensure that all offices in the CO have well constituted procurement committees so that there is consistent application of decision making within all committees.

Provide proactive, rigorous and logical methods to solve procurement related challenges faced by units across the CO.

Qualifications

  1. Bachelor’s Degree in relevant field (Business Administration, Procurement/ purchasing, Logistics) or equivalent.
  2. Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification or equivalent is preferred)
  3. Minimum of 4 years of relevant procurement management experience, 2 years of which should be in an international organization in a similar role dealing with both local and overseas procurement
  4. Good understanding of various donor policies and procedures relevant to procurement
  5. Knowledge of local markets, as well as International procurement regulations
  6. Excellent analytical, negotiation and communication skills
  7. Demonstrated integrity and of positive attitude
  8. Ability to take initiative where appropriate to deal with difficulties encountered in daily work
  9. Ability to adapt or change priorities according to the changing demands of the job
  10. Customer oriented – internal and external

How to apply:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5417

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

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Mechanical Workshop Manager

 Diseño Grafico, FULL TIME, Recursos Humanos  Comments Off on Mechanical Workshop Manager
Mar 092021
 

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Country: South Sudan
Organization: Action Africa Help – International
Closing date: 24 Mar 2021

actionafricahelp.org/careers

Background

Action Africa Help International (AAH-I) – is non-governmental organization that supports livelihood­ challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living. With Country Programmes in South Sudan, Kenya, Somalia, Uganda, Zambia and Ethiopia, AAH-I has over 30 years’ experience working with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities.

In the South Sudan Country Programme, AAH-I works in Greater Equatoria, Greater Jonglei, Greater Upper Nile and Greater Unity State, with field offices in Juba, Yei, Maridi, Yambio, Mundri, Bor, Wau, Jamjang, Maban and Malakai.

Since January 2013 AAH-I South Sudan is managing the UNHCR Funded Humanitarian Logistics Project (Warehouse, Workshop, Fleet and Fuel managemen,t Infrastructure and Receptions Centre management) and as well implements Health and Nutrition Programmes and Food security and livelihood Projects.
AAH-I South Sudan Programme is currently seeking to recruit a suitably qualified candidate fill the vacant position indicated below:

Position:

Number of Posts: Reports to:

Staff reporting to this post: Liai**ses with**:**

Mechanical Workshop Manager 01

Area Coordinator

Workshop Mechanics & Other workshop staff

Workshop Manager in Juba on Technical Issues and Logistics

manager for operational issues
Duty Station: Jamjang – (Ruweng Administrative Area)

(A) Job Summary:

The Mechanical Workshop Manager will be responsible for Mechanical workshop management to achieve cost effective, accountable and timely repair and maintenance of assets, workshop staff management, management of workshop tools and spare parts and recruitment and training of Apprentice in mechanical skills

A. The Workshop Manager will be responsible to:

• Supervise, coach, support and lead all mechanical workshops in Jamjang Operation.

• Supervise the activities of all the chief mechanics / workshop foreman in all location of Jamjang workshop operation.

• Organize an efficient and transparent spare parts supply chain and management.

• Set-up and organize the workshop with staff clearly defined roles, responsibilities and objectives according to workshop activity level.

• Ensure that the standard workshop and spare part rnanagement procedures and ensure it is properly implemented in all levels.

• Take appropriate actions to improve workshop performance in accordance with expected results and available means/ Mobilize external support and expertise if required.

• Provide client and management a technical advice and solutions to improve the performance of the workshop and contribute to the achievement of goals.

◆ Design activity organizational chart I Introduce job description and objectives for workshop staff

(clear responsibilities).

• Ensure that all assets, vehicles and infrastructures are in good condition and secured

• Keep up-dated Mechanical workshop inventory list for all equipment and spare parts. Conduct monthly inventory and Quarterly inventory jointly with appointee of the Area coordinator

◆ Contribute actively to the establishment of the operational budget.

◆ Engage, per delegation of the management, funds allocated to the workshop / follow-up all local purchases related to workshop management

• Establish project reporting and information system to collect workshop relevant and

transparent information on time/ Make sure that workshop & material management system is in place and utilized correctly

• Produce and submit to the management Workshop Monthly Monitoring Report including

relevant analysis.

• Establish permanent and good working relations, coordination with clients, logistic officer, UNHCR supply unit and other managers.

• Represent the Mechanical workshop sector in all forums with clients, local administration, and

other agencies.

• Ensure a transparent cost utilization and budget management for funds allocated to the

workshop.

◆ Produce monthly monitoring reports and contribute actively to the production of contractual narrative and financial reports

• Produce week and Monthly activity reports for the Mechanical workshop

  • Being a representative of the project for all workshop management aspects toward client, other partners, local administration and missions

◆ Plan, Implement and monitor workshop repair and maintenance activities.

• Organize an efficient and transparent spare parts supply chain and management.

• Planned service intervals for each vehicle are adhered to and share the plan with UNHCR/AAH-1 supply section and the implementing partners for the proper execution and

follow up.

  • Ensure that maintenance is carried out timely, with due regard for the safety of all concerned

and the operations expected by the client.

  • Ensure that all operating costs connected to he vehicles are correctly and timely budgeted,

accounted for and reported appropri . y td ac 6o tlance with project guidelines.

• Ensure , during repair service, that a log book, updated every journey, is kept in each vehicle and regularly scrutinized for accuracy and legibility. This includes verifying if all service periods are reflected on the log book.

• Ensure that all workshop staff are provided with appropriate protective clothing, and wear it when performing potentially their tasks.

• Produce monthly repair cost for all assets that are maintained and repaired in the AAHI managed workshop in the country and forward this report to the Operations Manager.

• Produce monthly spare part movement report for the workshop and share this report with the Workshop manager Juba and Area Coordinator Jamjang

• Recruit and train apprentice from Host and Refugee communities in the workshop

• Any other task as directed by management.

B. With regard to interpersonal skill and team building, the Workshop Manager shall be responsible to:

• Take all necessary measures to motivate staffs and build strong team spirit at all levels.

• Develop and maintain good relationships with all partners and potential donors in the area of operation

• Participation in preparation of budget for workshop especially on the spare part requirement.

Reporting

• Produce and submit to the management periodic activity reports and work plans, a standard Repair/maintenance monitoring report including the relevant analysis

• Produce analysis, documents and reports upon the request of management or partner/s

• Immediately inform management of any facts that can have serious impact on the mechanical workshop activities

Coordination

• Establish permanent working relations/coordination with other actors within the Camps and the administrative area on workshop management and services

• In liaison with the Area Coordinator, create good working relation with UNHCR focal points, Partners and CRA

(C) QUALIFICATIONS

1) Essential Requirements (Education and Experience)

• Minimum of Bachelor degree in Mechanical Engineering (Automotive/Plant)

• Minimum of five (5) years’ experience in mechanical works at managerial or supervisory level.

• Strong workshop experience in doing repairs and maintenance of vehicles and Heavy plant equipment’s in the automotive field.

• Registered Graduate Engineer or Eligibility of Registration in any Engineering body.

• Demonstrated Multi skilling in Mechanics, Auto Electrics/electronics, welding and fabrication works a great Advantage. Working knowledge of vehicle diagnostic systems and methods

• Computer literate with good knowledge of MS office.

• Ability to communicate skills in English, written and verbal.

• Willingness to travel and do repairs in field locations or remote locations.

2) Desirable

• Advance post studies in will be an Added advantage

• Advance Technician/Craft Certificate and or equivalent qualifications.

• Good troubleshooting and problem-solving skills.

3) Additional Skills & Competencies

• Commitment to and understanding of AAH-1 values & South Sudan context.

• Understanding of humanitarian Logistics and ability ·to work independently and as part of a team.

• Ability to think quickly, determine priorities, and meet deadlines under pressure.

• Ability to thrive in a multi-cultural, dynamic environment.

• Ability to coach, mentor, supervise, appraise and develop others

• Excellent interpersonal, communication, negotiation and presentation skills.

How to apply:

actionafricahelp.org/careers

CD} Application Instructions

AAH-1 is an equal opportunity employer. Interested candidates should submit the following;

■ A complete application (including CV+ Cover letter, 3 referees, and copies of *Passport,**

Academic certificates & recommendation letters)**

■ Applications submitted via email should be addressed to recruitss@actionafricahelp.org and clearly indicate the Job Vacancy in the Subject line.

DEADLINE:

All applications must be submitted latest on 24th March, 2021 by 5.00PM.

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