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MANAGER, PROCUREMENT

 Ciencias Empresariales, Compras, FULL TIME  Comments Off on MANAGER, PROCUREMENT
Apr 062022
 

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Country: South Sudan
Organization: CARE
Closing date: 6 May 2022

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.**”**

The main purpose of this position is to deliver the strategic and operational goals of CARE South Sudan’s procurement function. The position holder needs to ensure the unit provides efficient, effective, and quality management of procurement services. This includes technical support and mentoring to the various locations and Field Office staff. Regular analysis is required to inform workflow processes and subsequent improvements.

The incumbent is also responsible to ensure goods and services are sourced in a transparent manner, considering value for money and in compliance with CARE, donor and government regulations. The post holder is responsible for ensuring collaboration and coordination with Country program teams and other departments for effective program implementation. S/he will be required to keep up to date with developments in the sector, including best practice examples in-Country and Internationally to ensure the Country Office (CO) is well aligned with changes in the market

Leadership and management of the Country Office procurement function

  • Ensure that CARE South Sudan is provided with the procurement management, analysis and support necessary to accomplish its strategic objectives.
  • Lead the procurement department in effective and efficient procurement planning and management of resources.
  • Ensure proper staffing/recruitment to enable the procurement team to manage CARE South Sudan’s resources efficiently and work with the program team to assign procurement department staff to support each project appropriately.
  • Manage the procurement team towards high standards of performance through clear roles and responsibilities, on-going feedback and appraisals. Pro-actively address performance issues through timely constructive feedback and coaching.
  • Ensure field office staff are technically supported and mentored to fulfill all procurement services.
  • Lead the continuous improvement of procurement function of the Country Office to bring efficiency and effectiveness

Procurement Management, Planning and Reporting

  • Support various teams to prepare annual procurement plans, consolidate procurement plans received from various teams (programs, program support and Field offices) and monitor its implementation.
  • Develop and deliver capacity building plan based on Country specific procurement periodic assessments.
  • Prepare and submit monthly procurement and supply chain management report to DCD Ops and provide weekly procurement status reports to relevant staff.
  • Ensure that procurement data are timely analyzed and used for budget holders for accurate/informed decision making.
  • Inform wider workflow processes through regular reporting and analytics for continued business improvement

Strategic sourcing of goods and services

  • Analyze industry trends and evolving technology to proactively identify supply-based issues, minimize risks, ensure continuity of supply, and identify emerging vendors in the markets;
  • Maintain market information for effective use of costs/prices for proposal development and day to day operation.
  • Develop differentiated purchasing strategies for goods and services;
  • Lead the identification of vendors (vendor pre-qualification), periodic evaluation/assessment for effective delivery so that the CO has effective/optimal mix of vendors

Policies, Procedures and Systems

  • Develop and implement policies, procedures and operational systems that will ensure smooth running of CARE South Sudan’s procurement system and the delivery of an excellent standard of customer service by the procurement team.
  • Maintain up to date knowledge of relevant CARE, donor and government of South Sudan procurement specific policies, procedures and statutory requirements, including keeping abreast of any changes (e.g. in tax laws, labor laws, etc..) and ensuring they are strictly adhered to.
  • Monitor the relevance of existing policies, procedures and systems in order to identify areas for improvement, striving for greater efficiency; take corrective actions as appropriate, referring to leadership and accountable managers.
  • Ensure that all required internal controls are in place and followed and continuously identify ways of strengthening systems to minimize fraud related risk.
  • Ensure that all offices in the Country office have well constituted procurement committees so that there is consistent application of decision making within all committees.

Customers Service Excellence

  • Ensure coherence in the procurement function (within procurement and across functions) to have positive impact on efficiency and value addition to the CO.
  • Establish and maintain effective relationship with customers for improved service delivery.
  • Conduct periodic customer surveys and use the outcomes for process improvement.
  • Develop effective partnerships with peer agencies for customer service benchmarking and improvement.

Country Office Compliance/risk management

  • Work with the Partnership and Sub-Grant teams (with procurement role or function) to train partners on prudent procurement processes and principles as well as applicable donor regulations
  • Ensure detailed understanding and application of the procurement policy across the Country office.
  • Ensure proper understanding and adherence to donor and CARE policies, Procedures, rules and regulations in all offices and that all procurement documents are professionally documented, have complete and accurate support documentation and are appropriately filed. Ensure that updated and complete procurement files are maintained in all offices.
  • Identify, analyze and report compliance risks in procurement flows, implement strong procurement controls, identify procurement red flags and implement internal and external audit corrective action plans.
  • Ensure all procurement activities are conducted in an ethical manner.
  • Provide support to programs to ensure effective procurement management in sub awards and adherence to donor rules and regulations.
  • Ensure that procurement data are timely analyzed and used for senior management and budget holders for accurate/informed decision making.

QUALIFICATIONS

  1. Bachelor’s Degree in relevant field (Business Administration, Procurement/ purchasing, Logistics) or equivalent.
  2. Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification or equivalent is preferred)
  3. Minimum of 4 years of relevant procurement management experience, 2 years of which should be in an international organization in a similar role dealing with both local and overseas procurement
  4. Good understanding of various donor policies and procedures relevant to procurement
  5. Knowledge of local markets, as well as International procurement regulations
  6. Excellent analytical, negotiation and communication skills
  7. Demonstrated integrity and of positive attitude
  8. Ability to take initiative where appropriate to deal with difficulties encountered in daily work
  9. Ability to adapt or change priorities according to the changing demands of the job
  10. Customer oriented – internal and external

How to apply:

To apply for this position, please visit our website at

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5929

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at* legal@care.org.*

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

The closing date for this posting, if listed, is approximate. Job postings may be removed from CARE’s career website at any time *

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DEPUTY COUNTRY DIRECTOR -PROGRAMS

 Ciencias Empresariales, Compras, FULL TIME  Comments Off on DEPUTY COUNTRY DIRECTOR -PROGRAMS
Apr 062022
 

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Country: South Sudan
Organization: CARE
Closing date: 6 May 2022

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.**”**

The Deputy Country Director – Programs (DCD Programs) is responsible for ensuring that CARE South Sudan’s programs contribute to CARE’s vision of “a world of hope, tolerance and social justice, where poverty has been eliminated and people live with dignity and security”. The DCD Programs is expected to provide strategic leadership to the Programs Department in the areas of program quality, development and implementation. This includes playing a key role in country strategy development and dissemination. A major emphasis in this position is RESOURCE MOBILZATION and TECHNICAL LEADERSHIP in ensuring that the Country Office has a robust and diverse donor funding base and that programs are implemented fulfilling standards for QUALITY and ACCOUNTIBILITY along with delivering to the desired IMPACT in making a significant contribution to reducing poverty and social injustice.

The DCD Programs is responsible for overseeing the development of program strategies appropriate for the South Sudan context and environment which is associated with chronic poverty and emergency humanitarian needs due to ongoing conflict and instability. S/he manages a team of Area Managers as well as the Program Quality and Development Coordinator who is focused on the design, funding, implementation, monitoring and evaluation of programs and projects, and the Emergency Response Coordinator. S/he has oversight both of programs that are directly implemented by CARE staff and partnerships with local actors, with a focus on women’s rights organisations. S/he must also ensure that systems, policies, procedures and people are in place to ensure the proper management and implementation of those projects and programs.

The DCD Programs is responsible for overseeing the development, testing and implementation of new innovative program approaches appropriate for the context of South Sudan. S/he works closely with, and is supported by the program units at CI, regional and CARE USA HQ levels, as well as with other CARE International members.

The DCD Programs is a key member of the Country Office Senior Management Team and as such is responsible for leading and supporting CO leadership and management initiatives. S/he is responsible for (along with the CD) maintaining good working relationships with host government officials, donors, peer agencies and other partners. S/he is regularly required to become Acting CD when the CD is out of the country. S/he is also a member of the Crisis Management Team.

PROGRAM QUALITY

  • Lead process with staff and partners to identify and secure funding for viable humanitarian and development programs in line with CO strategy.

  • Oversee the development, implementation, monitoring and evaluation of country office programs and projects and ensure that they are in line with CO program strategy, ECSA and CI program strategies and according to CI Programming Principles.

  • Ensure systems and plans are in place to guarantee that CO programs/projects are designed and implemented based on sound analysis, address the underlying causes of poverty and vulnerability and achieve measurable positive impact on the poor and marginalized.

  • Ensure that proper monitoring and evaluation systems are in place to demonstrate impact and that program lessons are being used to promote improved programming and learning.

  • Ensure that monitoring and evaluation systems enhance accountability of COs vis-a-vis the communities with whom we work as well as other stakeholders (civil society, donors and government counterparts).

  • Conduct regular analysis of the CO contingency planning and capacity to scale up quickly and respond to significant emergency needs and propose actions to address capacity gaps.

  • Facilitate the development and regular updating of an appropriate emergency preparedness and response plans and ensure that disaster risk management is integrated in CARE programs.

  • Work with the CD to oversee the development and implementation of a CO advocacy agenda that supports CO programs and, if possible, is in line with CO and CI priorities.

  • Ensure that GED is a key consideration all programs/projects.

STAFF MANAGEMENT

  • Provide proper supervision and management for all direct reports and lead the establishment and functioning of a strong, effective and coordinated Program team.
  • Ensure the proper implementation of CARE’s performance management system for direct reports, including job description and IOPs development, regular feedback, mid-term reviews and annual performance appraisals.
  • Proactively address performance issues through regular, constructive and honest feedback and coaching.
  • Identify necessary staff talent development, career development and succession planning strategies for direct reports.
  • Ensure that space, motivation and incentives are available to allow staff to develop and innovate.
  • Ensure adequate and strong working relationships between program team and other units teams and oversee the recruitment and orientation of new senior program staff.

PROGRAM MANAGEMENT

  • Ensure that CARE programs and projects are implemented and managed in a manner which achieves the program/project goals, in line with CARE policies and procedures and demonstrate sound resource management.
  • Ensure that CARE partnerships are based on equity, transparency, mutual benefit, diversity and accountability.
  • Ensure that qualified staff and appropriate policies, procedures and systems are in place to properly manage CARE’s programs/projects.
  • Monitor the CO programs and projects to ensure that they are implemented in a professional manner in line with the project proposal through project visits and the review of annual implementation plans and activity reports.
  • Ensure proper management of financial and other resources entrusted to CARE’s programs and projects, including the review and approval of program/project budgets (including project matches) and the monitoring of budget reports (including the proper recording of matches).
  • Ensure donor and government reporting is done according to agreed upon standards and in a timely manner.
  • Work closely with units in Program Support (finance, procurement, HR, transport, etc.) to ensure proper coordination exists for efficient program implementation.
  • Ensure strong logistics & commodity management, and accountability where applicable.
  • Regularly review and ensure that the most efficient CO program management structure is established and functional in order to ensure program quality and the cost-efficient achievement of project objectives.
  • Ensure that the CO program seeks opportunities for innovation and personal growth by promoting a culture of, and mechanisms for, reflective practice and learning at all levels.
  • Establish mechanisms for knowledge sharing and learning between projects and programs within the CO and with parties beyond the CO.

PROGRAM STRATEGY

  • Facilitate the preparation and implementation of the overall CO Program Strategy in line with the CO’s Strategic Plan, national development plans, partnership guideline, the ECSA and CI Vision and programming principles and current CARE South Sudan programming priorities.
  • Lead the preparation of program strategies based on sound contextual analysis and that target specific underlying causes of poverty and social injustice, in line with CARE’s 2020 Vision.

  • Ensure adequate integration of humanitarian and development programming within the CO Program strategy.

  • Ensure that all programs and projects designed and implemented by the CO are in line with those program strategies and contribute to achieving the objectives of the CO Strategic Plan including working in partnership with local actors, especially women’s rights organizations.

  • Seek strategic partnerships necessary to promote CARE’s vision and programming principles and ensure that those partners understand the COs program strategies.

  • Contribute to the delivery of CO advocacy strategy and media and communications work through the provision of programmatic information and evidence.

EXTERNAL RELATIONS AND PARTNERSHIPS

  • Develop and enhance relationships between the CO and other parts of CARE and external organizations so that CARE can maximize its collaboration and impact on poverty reduction and social justice.
  • Establish and maintain good relationships with relevant counterparts/departments of the government, CI members, the locally-represented multi/bi-lateral donors, foundations, international and national NGOs, CBOs and other civil society organizations.
  • Identify issues to be addressed to heighten donor and government accountability and maintain a positive image and good visibility for CARE amongst these groups.
  • Support and work effectively in coalitions, networks and social movements and contribute to national dialogue on poverty reduction strategies and related issues.
  • Ensure timely reporting and communications with CI members, donors, government and other key actors.
  • Ensure cordial media relations and act as CARE spokesperson as required.

QUALIFICATIONS

  1. Bachelor’s Degree in related field
  2. Master’s Degree in related field
  3. At least 5 years in senior management and leadership positions in humanitarian and development programs. Given the current context in South Sudan, the job requires a person with strong background and extensive experience in emergency humanitarian programming as well as longer term development programs.
  4. The position requires someone who is a passionate advocate for the rights of women and girls in South Sudan.
  5. An understanding of how to work in partnership to support localization and civil society strengthening.
  6. 8 years in a senior management position in emergency humanitarian & development fields. Arabic language will be an advantage in South Sudan

How to apply:

To apply for this position, please visit our website at

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5928

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.*

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here. The closing date for this posting, if listed, is approximate. Job postings may be removed from CARE’s career website at any time.

click here for more details and apply

Humanitarian Affairs Officer (Risk Management and Compliance), P3 (Temporary Job Opening)

 Almacen, FULL TIME, Ingenieria Sanitaria, Ambiental, Servicio al Cliente  Comments Off on Humanitarian Affairs Officer (Risk Management and Compliance), P3 (Temporary Job Opening)
Mar 262022
 

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Country: South Sudan
Organization: UN Office for the Coordination of Humanitarian Affairs
Closing date: 28 Mar 2022

Org. Setting and Reporting

This position is located in the Operations and Advocacy Division (OAD), in the Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is part of the United Nations Secretariat, which is responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This temporary job opening is being advertised for the position of Humanitarian Affairs Officer (Risk Management and Compliance) and is located in Juba, South Sudan. Under the overall supervision of the Head of Office, OCHA South Sudan, the incumbent, reports to the Head of the Humanitarian Financing Unit of the South Sudan Humanitarian Fund.

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer (Risk Management and Compliance) will be responsible for the following duties
I. Fund Management and Coordination:
• Under the supervision of the HoO, support and advise the HC on the overall management of the CHF vis-à-vis the humanitarian context (i.e. priorities and critical needs).
• Ensure the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA Coordination and Response Division (CRD), OCHA Funding
Coordination Section (FCS), OCHA Administrative Services Branch (ASB) or Multi-Partner Trust Fund Office (MPTF).
• Support and implement standardized policy in line with HQ guidance and decisions.
• Manage and supervise Fund-related support staff.
• Manage fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads, humanitarian organizations, and OCHA).
• Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress.
• Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference, field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities).
• Ensure proper communication and support during the allocation process to all stakeholders.
• Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.
• Advise the HC, recipient organizations and stakeholders on measures to mitigate foreseeable operational risks.
• Ensure recipient organizations compliance with financial rules applicable to the Fund.
• Ensure coordination and information exchange with humanitarian donors aiming to promote coordinated and complementary use of funds.
II. Monitoring, Reporting and Evaluation:
• Ensure compliance with monitoring and reporting requirements in place for the Fund;
• Systematically provide information on project status to the HoO and the HC, donors and relevant governing bodies of the Fund;
• Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise.
• Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections (FCS, EGS).
III. Analysis, communications and public information:
• Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources.
• Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with FCS.
• In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of
the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).
• Liaise with OCHA field offices and recipient organizations in order to disseminate full
information on Fund activities.
• Perform other duties as assigned by the OCHA Head of Office.

Competencies

• PROFESSIONALISM: Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• PLANNING and ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field is required. A first-level university degree in combination with two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five (5) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required.
• Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is required.
• Experience in project administration, monitoring and evaluation is desirable.
• Experience in a humanitarian context within the UN Common System or comparable international organization is desirable.
• Experience in the region is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include a desk review, or an assessment exercise which may be followed by competency-based interview.

Special Notice

• This temporary job opening (TJO) is open to external and internal applicants. The appointment/assignment is for the duration of 364 days, with the possibility of extension, subject to availability of funds and mandate extension.
• Please note that due to the ongoing situation with COVID-19 and the travel restrictions imposed by national authorities, selected candidates may be required to start the assignment/appointment remotely, in agreement with the hiring manager, and until further notice.
• Please note that the appointment/assignment of the successful candidate will be subject to visa issuance.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates” shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
IMPORTANT: Candidates found suitable and not selected for the announced duty station, may be selected for deployment to other duty stations. The selection will be for similar functions with similar requirements at the same level.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply:

Apply Here

click here for more details and apply

Humanitarian Affairs Officer (Risk Management and Compliance), P3 (Temporary Job Opening)

 Almacen, FULL TIME, Ingenieria Sanitaria, Ambiental, Servicio al Cliente  Comments Off on Humanitarian Affairs Officer (Risk Management and Compliance), P3 (Temporary Job Opening)
Mar 232022
 

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Country: South Sudan
Organization: UN Office for the Coordination of Humanitarian Affairs
Closing date: 28 Mar 2022

Org. Setting and Reporting

This position is located in the Operations and Advocacy Division (OAD), in the Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is part of the United Nations Secretariat, which is responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This temporary job opening is being advertised for the position of Humanitarian Affairs Officer (Risk Management and Compliance) and is located in Juba, South Sudan. Under the overall supervision of the Head of Office, OCHA South Sudan, the incumbent, reports to the Head of the Humanitarian Financing Unit of the South Sudan Humanitarian Fund.

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer (Risk Management and Compliance) will be responsible for the following duties
I. Fund Management and Coordination:
• Under the supervision of the HoO, support and advise the HC on the overall management of the CHF vis-à-vis the humanitarian context (i.e. priorities and critical needs).
• Ensure the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA Coordination and Response Division (CRD), OCHA Funding
Coordination Section (FCS), OCHA Administrative Services Branch (ASB) or Multi-Partner Trust Fund Office (MPTF).
• Support and implement standardized policy in line with HQ guidance and decisions.
• Manage and supervise Fund-related support staff.
• Manage fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads, humanitarian organizations, and OCHA).
• Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress.
• Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference, field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities).
• Ensure proper communication and support during the allocation process to all stakeholders.
• Liaise with and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.
• Advise the HC, recipient organizations and stakeholders on measures to mitigate foreseeable operational risks.
• Ensure recipient organizations compliance with financial rules applicable to the Fund.
• Ensure coordination and information exchange with humanitarian donors aiming to promote coordinated and complementary use of funds.
II. Monitoring, Reporting and Evaluation:
• Ensure compliance with monitoring and reporting requirements in place for the Fund;
• Systematically provide information on project status to the HoO and the HC, donors and relevant governing bodies of the Fund;
• Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise.
• Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections (FCS, EGS).
III. Analysis, communications and public information:
• Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources.
• Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with FCS.
• In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of
the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).
• Liaise with OCHA field offices and recipient organizations in order to disseminate full
information on Fund activities.
• Perform other duties as assigned by the OCHA Head of Office.

Competencies

• PROFESSIONALISM: Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• PLANNING and ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in political science, social science, public administration, international studies, economics, engineering, earth sciences or a related field is required. A first-level university degree in combination with two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five (5) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required.
• Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is required.
• Experience in project administration, monitoring and evaluation is desirable.
• Experience in a humanitarian context within the UN Common System or comparable international organization is desirable.
• Experience in the region is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include a desk review, or an assessment exercise which may be followed by competency-based interview.

Special Notice

• This temporary job opening (TJO) is open to external and internal applicants. The appointment/assignment is for the duration of 364 days, with the possibility of extension, subject to availability of funds and mandate extension.
• Please note that due to the ongoing situation with COVID-19 and the travel restrictions imposed by national authorities, selected candidates may be required to start the assignment/appointment remotely, in agreement with the hiring manager, and until further notice.
• Please note that the appointment/assignment of the successful candidate will be subject to visa issuance.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates” shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.
• Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
IMPORTANT: Candidates found suitable and not selected for the announced duty station, may be selected for deployment to other duty stations. The selection will be for similar functions with similar requirements at the same level.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply:

Apply Here

click here for more details and apply

South Sudan: Project Development Officer – Juba

 FULL TIME, Hoteles  Comments Off on South Sudan: Project Development Officer – Juba
Feb 222022
 

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Country: South Sudan
Organization: ACTED
Closing date: 21 Mar 2022

Fixed term | 6 months | May 2022

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year reaching over 20 million beneficiaries.

ACTED South Sudan

ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities. As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

1. Fundraising

Context Analysis

  • Analyse the country’s socio-economic situation, (donor) trends, needs and gaps
  • Regularly conduct stakeholder analysis, in particular who does what and where (3W)

External relations

  • Maintain active and regular working relationships with donors
  • Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia
  • Regularly update a directory of donors, international and local NGOs, other partners and stakeholders
  • Contribute to the reporting to national and local authorities as required by ACTED registration/legal status in country
  • In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings

Fundraising and proposal development

  • Identify funding opportunities;
  • Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
  • Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators)
  • Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance
  • Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
  • Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals
  • Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules

Contracting

  • Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance
  • Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required

2. Grant Management

Contract follow-up

  • Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules

Reporting

  • Participate in and take minutes of kick-off and close out meetings for each project
  • Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow
  • Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU
  • Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports
  • Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams

Partner Follow-up

  • Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance
  • Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement

3. Management and Internal Coordination

Staff Management (if any)

  • Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities
  • Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity

Internal Coordination and Communication

  • Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
  • Ensure these meeting minutes are sent monthly to HQ
  • Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward

Filing

  • File properly contractual project documents both in hard and soft copies
  • Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources

4. External Communication

Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report

Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission

Expected skills and qualifications

  • Master Level education in a relevant field such as International Relations, Development or Political Science
  • 1-2 years previous work experience in a relevant position
  • Previous related work experience, with knowledge of project design, proposal writing and grants management
  • Knowledge of the humanitarian aid system and ability to understand the donors systems
  • Strong oral and written communication skills, analytical skills
  • Strong coordination and interpersonal skills
  • Ability to work in a multicultural and fast-paced environment
  • Ability to work well under pressure
  • Good team spirit and ability to work with diverse profiles

Conditions

  • Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
  • Living allowance of 300 USD
  • Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
  • Flight tickets in and out + Visa taken in charge by ACTED
  • Provision of medical and repatriation insurances

How to apply:

Send your application (resume and cover letter) to jobs@acted.org Ref: PDO/SSUD

click here for more details and apply

Grants Management Coordinator

 FULL TIME  Comments Off on Grants Management Coordinator
Feb 052022
 

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Country: South Sudan
Organization: Danish Refugee Council
Closing date: 18 Feb 2022

Danish Refugee Council, one of the world’s leading humanitarian NGO’s is recruiting for a highly qualified Grants Management Coordinator to support DRC’s grants management activities across the large and diverse humanitarian operation in South Sudan.

Background

Danish Refugee Council (DRC) is operational in South Sudan since 2005, working with the overall aim of achieving durable solutions for displaced populations. The Humanitarian and Disarmament activities started in 2006.

Danish Refugee Council main programme objectives (2020-2025) in South Sudan are:

  1. To save lives and alleviate suffering among displaced people and their hosts

  2. To reduce displacement related risks and support and facilitate solutions

  3. To promote peaceful, inclusive and resilient societies and address root causes to displacement

DRC primarily operates across Upper Nile and Unity states and other parts of the country, both of which are heavily affected by conflict and experience high numbers of internally displaced populations as well as refugees in need of humanitarian assistance. DRC has operational bases in Maban, Malakal, Kodok and Aburoc in Upper Nile, in Bentiu, Mayom, Kodok, Central Equatoria (Magwi and Ngulere), Ajuong Thok in Unity state, and the Mobile Response Team and all are supported by a country-office in Juba.

DRC recently developed important multi-sectorial mobile response teams based in Juba able to rapidly respond to new and urgent humanitarian situations countrywide at short notice to conduct assessments and responses

Overall Purpose of the role

The Grants Management Coordinator is responsible for the effective coordination of the assigned Danish Refugee Council (DRC) South Sudan grants portfolio in accordance with donor and organizational regulations. Primary responsibilities will include leading proposal development, ensuring compliance to all donor contracts, information management of project documents, leading interim and final reporting processes, coordinating the opening of new projects and providing general support related to fundraising and donor engagement to the Head of Programmes. The position works in close collaboration with other staff in the unit.

Responsibilities

Proposal development.

  • Lead the proposal development processes including project design, proposal writing and review.
  • Lead teams in analysis of problems, solutions and development of logical frameworks. Lead design workshops.
  • Working with other staff support partner capacity assessment, ensuring that partners meet required partnership conditions.
  • Lead in writing proposals and other documents (expressions of interest/concept notes/proposals etc.) in line with DRC country strategy and donor requirements and in close collaboration with Program/field staff, support services, DRC RO and HQ GMU (Grant Management Unit) and finance.

Fundraising.

  • Liaise with Area Managers, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound, and integrate learning from previous interventions (e.g., lessons learnt and best practices) into new proposals.
  • Identify potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals.
  • Analyze the country’s socio-economic situation, donor trends, needs and gaps.
  • Maintain active and regular communication with donors, ensuring timely response
  • Regularly update a directory of donors, international and local NGOs, other partners and stakeholders.
  • Regularly update a country-tailored donor-engagement tracker identifying donor funding priorities and engagement with DRC.
  • Contribute to the reporting to national and local authorities as required by DRC registration/legal status in country.

Contracting:

  • Maintain thorough knowledge of DRC grant contracts to ensure understanding of contractual obligations and regulations at both the Juba and field levels, and function as donor-compliance focal point for the assigned funding portfolio.
  • Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and DRC HQ GMU and finance.
  • Read thoroughly all contracts before signature, seeking DRC HQ GMU and finance advice when required and facilitating signing of grant agreements.
  • Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, M&E and Operations team.
  • When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek DRC HQ Program Department advice on potential solutions that would meet donor rules.
  • Lead on contract amendments (cost extensions, no-cost extensions) and project revisions in coordination with relevant internal stakeholders.

Grants Management System:

  • As DRC focal point for Grants Management System (GMS), keep GMS and internal tracking systems fully updated for projects in the respective portfolio. This will include creating new project cards, milestones, instalments, documents, status, outputs, and beneficiary numbers and correcting discrepancies, in close coordination with counterparts in headquarters.
  • Regularly update online (share point) and hard copy files for all ongoing DRC projects and assist in the coordination and preparation of project documents and files for internal and external audits.
  • Provide ad hoc support to programme staff on grants management module in DRC Enterprise Resource Planning (ERP) system.

Reporting:

  • Lead the coordination with DRC program, finance and other teams to ensure quality reports reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with DRC HQ GMU.
  • Liaise with M&E to incorporate project data (incl. data on outcome and impact indicators, lessons learnt and best practices) and ensure accuracy in reports.
  • Liaise with operations teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports.
  • Ensure organization of kick-off and close out meetings for each project, present on project-specific donor compliance and reporting, and support in taking meeting minutes and action points for circulation.
  • Contribute to the monthly update of the Programme Tracker and Rolling Action Plan (RAP) and ensure smooth and regular communication with DRC HQ and field teams.
  • Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams.
  • Develop and maintain program summary documents which outline DRC ongoing projects

Coordination and Communication:

  • Facilitate interdepartmental communication and information sharing related to grants
  • Keep DRC HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.
  • Contribute to DRC external communication strategy by feeding regularly DRC HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for DRC communication tools, including, but not limited to, DRC Newsletter, websites and DRC Annual Report.
  • Update and design of required communication and visibility tools and publications, their dissemination and availability to DRC teams, as well as the capitalization of media and pictures of the mission.
  • Ensure regularly update and manage visibility of success and impact stories on DRC social media platforms.

Capacity building.

  • Build capacity of staff on proposal development, report writing, case studies and other aspects of grants management process.
  • Actively contribute to the development of DRC’s programming and technical strategy development in South Sudan.
  • Conduct regular field visits, for learning and capacity building.

In this position, you are expected to demonstrate each of DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results through the Regional team both to position DRC and ensure excellence in all deliverable.
  • Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
  • Demonstrating integrity: You act in line with DRC’s vision and values.

Moreover, we also expect the following:

Experience and technical competencies:

  • 5 years or more experience working in the development or humanitarian sectors or comparable experience
  • 3 years’ experience working internationally in the development or humanitarian sector in grants and fundraising positions.
  • Experience in program development, leading complex and high value proposals and development of Toc, LFA Experience working in South Sudan and other similar post conflict contexts
  • Strong interpersonal and communication skills for engaging regularly with donors, other humanitarian organizations, and both national and expat staff. Cultural sensitivity is essential.
  • Ability to engage and coordinate seamlessly with various teams to achieve tasks required
  • Detail oriented with excellent English language writing and editing skills.
  • Experience in leading development of high value proposals and excellent donor reports writing skills.
  • Experience working with European, US and UN donors, ideally including DANIDA, ECHO, BHA, UNHCR, SDC, DFID/FCDO GAC, or other relevant donors
  • Flexibility and adaptability for working under the pressure of multiple deadlines and competing priorities. Familiarity with relevant programme areas including protection, camp coordination and camp management, food security and livelihoods, shelter/NFI and/or WASH

Female Candidates strongly encouraged to apply

Desirable qualifications

  • An understanding of the South Sudan context.
  • Self-motivated and able to work with a minimum of guidance and supervision;
  • Experience working in security-sensitive environments and enforcement of team security protocols is an asset.

Key stakeholders: (internal and external)

Internal

  • Head of Programmes
  • Area Managers and Project Managers
  • MEAL and Technical team
  • Finance team
  • HQ and regional office

External

  • Donor focal points
  • INGO grants teams
  • Clusters

Conditions

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.dk under Vacancies. This position will be placed at Employment Band – G (Non – Management).

Duration: 1 year

Start Date: 15 March 2022

How to apply:

Application process

​Interested? Then apply for this position by clicking on this link: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=163419&DepartmentId=19091&SkipAdvertisement=true

All applicants must upload a cover letter and an updated CV (no longer than four pages). Both must be in English. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact www. drc.ngo/jobsupport

Applications close 18th February, 2022.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In the light of this, women are particularly encouraged to apply to bridge the gender gap.**

Equal opportunities: DRC is an equal opportunities employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employee. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics

Female candidates and those from minority groups are strongly encouraged to apply.

Need further information?

​For further information about the Danish Refugee Council, please consult our website www.drc.ngo

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PROGRAM SUPPORT COORDINATOR

 Ciencias Empresariales, Compras, FULL TIME  Comments Off on PROGRAM SUPPORT COORDINATOR
Feb 052022
 

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Country: South Sudan
Organization: CARE
Closing date: 4 Mar 2022

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and fight with CARE.

The Programme Support Coordinator (PS Coordinator) based in Juba provides leadership and direction for CARE South Sudan programme support functions in line with the strategy / vision. The PS Coordinator works closely with the Country Director to develop effective, efficient and results driven Programme Support team, including smooth functioning of Administration, IT, Procurement and Logistics functions in CARE Juba offices. CARE South Sudan views Programme Support as a foundation of its programming; the PS Coordinator is expected to strengthening the integration of Programme Support with programme by working closely with the programme team. The PS Coordinator fosters a values-based organizational culture, ensuring good internal controls and conscientious stewardship of organization resources. S/he will promote a performance-based culture ensuring performance management systems are in place and functional in the PS team. The position requires advanced business management skills, excellent team building and people coaching skills, extensive experience and in-depth understanding of administrative support processes and compliance requirements.

As a member of the CO Senior Management Team, s/he participates in decision- and policy-making on strategic issues including programme quality, programme development, human resource management, and other organizational priorities and concerns. The position reports to the Country Director and s/he collaborates closely with the Programme Coordinators (Humanitarian and Development), the Safety and Security Manager and the Senior Finance Manager.

S/he will be based in Juba with 40% travel to field locations.

RESPONSIBILITIES

Programme Support Management

  • Develop and organize activities of Programme Support Department to provide timely and effective support to CO programme to ensure objectives are met.
  • Fosters links between Programmes, finance and Operations ensuring seamless coordination and support for programme management.
  • Ensure Programme Support strategies are integrated into the overall CO business plan and with the senior management team to ensure that CARE has the appropriate staffing structures, management systems, and support systems to implement high quality programming.
  • Lead business process improvements for the CO Programme Support department to bring efficiency and effectiveness to the CO. Responsible for staff performance management, development and talent management, capacity building of the Programme Support team.
  • Ensure that there is a coherence in the support provided between Juba office and Field Office locations
  • Influences ways of working within the PS Team to have a positive impact on the efficiency of the different units and value addition to the CO.
  • Work closely and manage the Operations focal point person in designated field locations to ensure that support systems and structures are in place and compliant with relevant internal and external policies and procedures.

Planning, Budgeting, Monitoring and Reporting

  • Coordination of functional units operations budgets in line with agreed plans
  • Ensure spending of Programme Support budget is in line with donor requirement
  • Cosignatory checks and sign instructions to banks
  • Monthly Operational budget versus actual monitoring and making adjustments and required actions
  • Work with Finance department to ensuring compliance of processes for projects under existing and new donors

CO Policy and Operations Systems Development, Review and Implementation

  • Initiate new, revise existing operations policies, systems and procedures in line with the legal and donor requirements in South Sudan
  • Ensures CO compliance with donor rules and regulations in all PS functions; actively work with Head of Finance and Regional Audit and Compliance Coordinator in the preparedness for audits; supports in CO response to audit findings as well as planning and implementing audit recommendations
  • Ensure sound internal control systems are in place and functioning to ensure adherence to policies and procedures
  • Ensures the consistent and uniform implementation of the Policy and Procedures throughout the CO to ensure the accomplishment of the CO deliverables
  • Provide inhouse legal advise and coordinate with the management of all the legal matters in the CO, work with CARE USA legal , AMS and the RO.
  • Provide operational support during emergency scale-up to ensure field office set up is done in an efficient and effective manner and satellite offices are running smoothly
  • Work closely with and supervise field office operations focal point person (s) to ensure that support systems and structures are in place and compliant with relevant internal and external policies and procedures.

Planning, Budgeting, Monitoring and Reporting

  • Coordination of functional units operations budgets in line with agreed plans
  • Approve and ensure spending of Operations budget is in line with donor requirement
  • Cosignatory checks and sign instructions to banks
  • Monthly Operational budget versus actual monitoring and making adjustments and required actions
  • Work with Finance department to ensuring compliance of processes for projects under existing and new donors
  • Provide input including operational risk analysis and recommendations to the Country Director and Finance Manager related to operations spending and effectiveness of CO reporting and planning systems.
  • Lead budgeting of Security in the CO in the interim

Country Office Leadership

  • Actively participates in strategy formulation as a member of the SMT providing strategic business or management related advice to the team. Ensure communication and cooperation within the region and between the CO and the wider organization around P/S issues.
  • Maintain up-to-date knowledge on CARE’s global P/S systems, and be available on short notice to assist COs to address the problems that arise.
  • Maintain regular contact with the appropriate units in CARE HQ in order to facilitate the process of obtaining appropriate assistance when local knowledge is insufficient to solve a problem. Establishes and maintains transparent, professional and cordial relationship with relevant government institutions and counter parts Collaborates and exchange information with network orgaorganizations in areas of common interests

QUALIFICATIONS

  • BA degree in management, logistic or other relevant sector.
  • MBA degree
  • 4 years leadership and management work experience in a large and complex INGO or organization in emergency context
  • Broad experience in all dimensions of operations (Procurement and Logistics, Administration, IT)
  • Demonstrated leadership ability to inspire and empower others;
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies.
  • Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principles
  • Fluency in French and English language and written communication;
  • Excellent skills in the use of computers (MS Word, Excel, Power Point);
  • Firm belief in teamwork, gender equality, transparent and participatory management.
  • 7 years proven work experience
  • CARE USA experience
  • Previous experience in South Sudan would be an added advantage.

How to apply:

To apply for this position, please visit our website at:

https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CAREUSA&cws=52&rid=5825

There are individuals who may use CARE’s name and trademark in emails and on websites in an attempt to solicit fees from interested job-seekers. Some examples of these fees are placement fees or immigration processing fees. CARE does not use recruiting or placement agencies that charge candidates an up-front fee of any kind. Occasionally, CARE does employ recruiting or placement agencies to help us identify candidates for specific employment within CARE. If you’re contacted by a legitimate recruiting or placement agency, there should be no charge to you. If you suspect that you have been a victim of fraud from someone purporting to be CARE, please contact us at legal@care.org.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. If you’d like more information about your EEO rights as an applicant under the law, please click here.

The closing date for this posting, if listed, is approximate. Job postings may be removed from CARE’s career website at any time *

click here for more details and apply

Strategic Communications Specialist

 FULL TIME, Marketing  Comments Off on Strategic Communications Specialist
Feb 012022
 

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Country: South Sudan
Organization: DAI Global
Closing date: 15 Feb 2022

*This position is open ONLY to South Sudanese professionals. Female candidates are encouraged to apply.

ABOUT RASS

USAID’s four-year (2021-2025) Resilience through Agriculture in South Sudan Activity to be implemented by DAI will improve food security and community household recovery and resilience in 13 target counties, reducing long term reliance on humanitarian assistance. To achieve this ambitious aim, DAI will improve the effectiveness of local systems and strengthen the capacities of community groups to achieve gender responsive and diversified market-sensitive production; facilitate increased production of diverse nutritious foods by strengthening productivity, reducing food loss, and improving nutrition behaviours; and strengthen and expand household and community opportunities for sustainable, locally driven livelihoods. RASS will graduate communities from high integrated food security phase classifications to low IPC acute food insecurity and support a change from a focus on Humanitarian Assistance (HA) to inclusive development assistance and economic growth.

CONTEXT AND GENERAL TECHNICAL REQUIREMENTS:

Resilience through Agriculture in South Sudan (RASS) technical objectives fall under three broad categories: namely Objective 1—Strengthened local systems’ and community groups’ capacities to sustain gender responsive, diversified, and market-sensitive agriculture production; Objective 2—Increased availability of, access to, and utilization of diverse, safe, and affordable diet; and Objective 3—Expanded opportunities for sustainable, locally driven. Combined, RASS portfolio comprises a diverse set of activities and approaches that require a nuanced understanding to effectively design or adapt the appropriate data collection, evidence gathering, and learning tool development to meet the objectives of the contract.

The Strategic Communications Specialist will work closely with the CLA/MEL Director and across multiple media to produce strategic documents, resources, and training resources. S/he will support with compiling MEL sections for performance reports and reporting data into DAI’s internal systems and USAID’s DIS and DEC. S/he will also support with the production of Activity marketing materials such as success stories, presentations, and two-page briefs, in collaboration with office and technical staff at DAI and with partners. S/he will advise the DAI RASS team on strategic communications strategies and develop creative ideas for storytelling and outreach that advance bureau and initiative goals. S/he will work closely with other members of the RASS Team , donor, cluster, sub-contractor, and partner organizations and public under the supervision of the CLA/MEL Director.

POSITION DESCRIPTION AND RESPONSIBILITIES

The Strategic Communications Specialist will be directly responsible for overseeing the implementation of RASS activity Communications Plan and ensuring adherence to the USAID Branding Strategy and Marking Plan, which includes consistent application of USAID and DAI branding requirements. S/he will work under the supervision of a CLA/MEL Director, ensuring that all project deliverables and products are professionally edited and formatted, compliant, utilize best practice in communications and dissemination efforts, and are informed by evidence-based insights from our unique stakeholder networks. The Strategic Communications Specialist will build capacity in the team and propose creative ideas to better communicate and disseminate RASS activity collaboration, adapting and learnings. S/he will also contribute to the performance reporting process, as well as other regular and occasional reporting, working collaboratively with the other members of the CLA/MEL Team (the MEL Specialist and the SBC/GEYSI Specialist) and other RASS staff.

The following comprise main responsibilities of the Strategic Communications Specialist:

  • Facilitate the development of the RASS activity communications strategy/plan and manage its implementation; work collaboratively with RASS activity engagement managers and consortium partners to brainstorm tailored communications strategies, identify communication needs, plan needed support, and build team capacity in routine tasks.
  • Implement the RASS activity Branding and Marking Plan.
  • Edit, format, and brand (USAID or DAI) RASS activity deliverables and key outputs; ensure compliance with the RASS activity Branding and Marking Plan for relevant products.
  • Advise on creative techniques or mixed media approaches to communicating technical concepts, and enhance the design elements of RASS activity’s internal and external communications in print and digital media, including the website, social media, presentations (e.g. PowerPoint, posters/handouts), and print (e.g. Word, InDesign) publications.
  • Lead in the developing/producing, use and dissemination of the following communication tools for Resilience through Agriculture in South Sudan (in some cases after consultation with USAID): Press releases, Press conferences, Media interviews, Site visits, Success stories, factsheets, Beneficiary testimonials, professional photography, Public service announcements (PSAs), Radio, Videos, Webcasts, e-invitations, blast emails, or other internet activities such as social media interfaces (for example, LinkedIn).
  • Facilitate and accompany RASS, DAI, donor or partner staff to Press conferences, Media interviews, Site visits, media tours of RASS project sites
  • Launch and manage the RASS activity newsletter and official social media platform
  • Design (or work with specialized support such as a DAI graphics designer) illustrations, infographics, and other materials to support project efforts.
  • Manage content development, posting, and promotion around the RASS activity website on Agrilinks; coordinate with KDLT (entity that manages Agrilinks)
  • Manage process and curate content for a regular RASS activity newsletter for key stakeholders
  • Support SSLA to prepare and format contract reporting deliverables or ad hoc requests from USAID, including semi-annual report development and quarterly reporting of partnership buy-ins to Missions
  • Coordinate with DAI Home Office communications team on creating RASS activity social and directly run RASS activity’s own social media when fully developed
  • Manage USAID clearance process of RASS activity communications
  • Develop templates for reports, tools; PPTs; etc; create, manage, and train staff on an RASS activity style guide
  • Manage a CRM-style tracker for key RASS activity contacts and constituents, and support analysis and linkages to segmented communications outreach
  • Design and host occasional customer / end-user feedback engagements to inform RASS activity’s choices in media, layout, and communications strategy for various products and initiatives, and enhance ultimate access, absorption, and adoption.
  • Create RASS activity marketing / promotional materials
  • Perform coordinating and administrative duties as needed within the Learning Team, including supporting learning event logistics
  • Perform other duties as assigned by the CLA/MEL Director

A Note: This job description is not exhaustive and the staff member may be asked from time to time to perform duties over and above those described here. The staff member is also expected to maintain confidentiality of all beneficiaries and internal information at all times.

Reporting: The Strategic Communications Specialist will report to the CLA/MEL Director**

Required Qualifications

  • Bachelors degree in communications, business, international development, or related discipline and at least three years of prior work experience in communications and/or knowledge management-related work.
  • Strong written and oral communications skills in English; demonstrated expertise in proofreading and formatting
  • Proven experience facilitating Press conferences, Media interviews, Site visits and writing Success stories, factsheets, Beneficiary testimonials, professional photography, Public service announcements (PSAs), Press releases, Radio, Videos, Webcasts, e-invitations, blast emails, or other internet activities such as social media interfaces (for example, LinkedIn).

  • Practical experience working with teams to develop/refine and implement communication initiatives.

  • Experience in producing infographics and use of GIS mapping softwares

  • Excellent aesthetic sense combined with experience applying basic visual design skills to serve business communication objectives

  • Strong organizational skills and attention to detail

  • Reliability and ability to work independently and in a team environment

  • Strong working knowledge of adobe illustrator or spark, Canva, Coreldraw, PowerBI and PowerPoint

  • Experience building websites, managing official social media platforms and producing newsletters

Desired Qualifications

  • Demonstrated experience using InDesign and creating simple visual aides (e.g. icons, infographics, etc) to enhance communication of key messages and the user experience with information.
  • Experience with economic growth, agriculture, or finance programming within a USAID or other donor context.
  • Experience contributing to design of participatory virtual events and exchanges.
  • Knowledge of Arabic and any other local language
  • Experience with agriculture and market systems development activity.
  • One to two years of USAID-field experience in Communications or similar role.

REQUIRED ATTRITBUTES OF ALL RASS TEAM MEMBERS

  • Be Flexible and Adaptive – given the pace and frequency at which conditions may change in South Sudan, team members are expected to be agile with position requirements, adapting to changing circumstances for successfully meeting the objectives of the contract.
  • Be Collaborative and Inclusive –individual team members are expected to model openness to new and competing ideas, seek feedback from colleagues, demonstrate and internalize respect for diverse opinions, and proactively create safe spaces for participation in decision-making processes to ensure the views of different groups, gender, and levels of understanding and experience within systems where RASS operates are considered and incorporated into activity programming, security, and development of RASS policies and procedures.

How to apply:

To apply, please send your complete and updated CV/resume including full names, contact details (functioning email and phones) and a Motivation Letter as one single document to rass_recruitment@rassactivity.org. Your attachment must be less than 1 megabyte in size. Please DO NOT submit any other recruitment documents at this time. In the subject line, please include the Title and Location of the position for which you are applying, as advertised at the top of this announcement. Please apply electronically, DAI will not be accepting paper copies at this time. Only shortlisted candidates who meet all the minimum qualifications will be contacted. DAI will carry out reference checks and document verification for successful candidates. The deadline for submissions is February 15, 2022 at 05:00PM (17:00) CAT. Kindly be reminded that DAI does NOT tolerate canvassing and will not answer questions via phone calls.**

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Logistics Manager – South Sudan

 FULL TIME, Recursos Humanos  Comments Off on Logistics Manager – South Sudan
Jan 292022
 

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Country: South Sudan
Organization: INTERSOS
Closing date: 15 Feb 2022

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference
Job Title: Logistics Manager
Code: SR-41-2145
Duty station: Juba and Ezo
Starting date: 1/04/2022
Contract duration: 6 months
Reporting to: Head of Mission
Supervision of: to be defined
Dependents: Non-family duty station

General context of the project
In 2020, across South Sudan, about two-thirds of the country’s population (7.5 million) remain in need of humanitarian assistance. In the last years, the situation has become even harder since humanitarian funding has significantly decreased, making the humanitarian crisis in South Sudan a forgotten one.
The severity of the crisis is deepened by the consequences of COVID19. The health situation has been particularly worrying for IDP living in closed sites known as PoC sites given the poor conditions of the sites including overcrowdedness, poor hygiene, lack of safe drinking water, clean latrines, and hygiene kits. Beyond the health consequences related to the virus, restrictive measures including the closure of borders, limited movement across states and closure of basic services have severely impacted the most vulnerable people, particularly in terms of food security and nutrition. South Sudan had 61 percent of its population in a state of food crisis (IPC +3) in 2019. In september 2020, the floods have put and additional strain on food security, projections expecting at least 30% of the country (particularly in Upper Nile and Jonglei) to pass to a state of acute food crisis (IPC+4). Additionnaly, the disruption of COVID-19 will likely result in disruption of health and nutrition services. This has hinghtened the risk of death for more than 292,000 childrensuffering from severe acute malnutrition this year and might increase the number of children suffering from moderate acute malnutrition (MAM) that previsions, prior to COVID19, estimated at already 1 million children.

General purpose of the position
Participating and collaborating in the definition and implementation of all supply and technical logistics strategies and support to the mission, ensuring the pertinence and coherence of logistics and supply programs, adequacy of the means provided, and the compliance to INTERSOS standard, protocols, and procedures in order to enable the development of the mission in perfect working conditions and optimize the impact of the projects. Work closely with Program and administrative staff to ensure comprehensive reporting, support, and assistance to all INTERSOS activities. Is responsible for the logistics management of IMP software.

Main responsibilities and tasks

  • Participate actively in the definition and update of annual project planning and budgets, providing constant (weekly or biweekly) information to the Head of Mission (HoM) about the identified logistics/technical needs and identification of objectives, priorities and resources needed for the mission.
  • Monitor the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, fleet management and transport, water and sanitation, vehicles and engines, equipment/installation and infrastructures, security rules (implementation and enforcement, ICT, assets etc.)
  • Ensure compliance of INTERSOS standards, protocols and procedures, across the mission and according to donor requirements including all supply aspects, and report to the HoM on the development of the ongoing programmes and propose reorientation strategies when needed
  • Provide monthly reports to the HoM and Logistics Coordinator HQ (through IMP) and related people on projects/mission evolution from the technical/logistics perspective and propose corrections if needed
  • Support the Logistics team and participate in the HR processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for
  • Ensure the liaison with the technical reference and support for all logistics/technical issues in the mission, providing coaching to logistics staff and representing INTERSOS in meetings with authorities and other NGOs for technical/logistics related issues
  • Support installation and maintenance of functional office space(s) and guesthouses facilities in an adequate living condition as well as all the equipment required
  • Ensure the proper purchase use, maintenance and registration of IT assets and office equipment (computers, software, backups, etc.) and communication tools, as well as the communication, means in the mission (including numbers, frequencies), allowing permanent communication between capital, projects, bases and HQ. Ensure all staff in the mission benefits from proper training on how to use communications equipment available in the mission (e.g. satellite phones, HF/VHF radios, computers, etc.)
  • Monitor and implement the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring on a daily basis the security rules observation and reporting to the HoM of any problem.
  • Coordinate with the Admin and Finance Department to ensure that payment processes to suppliers are made on time and respect the financial systems
  • Plan and perform field audits to ensure consistency in process application and proper documentation and filing are maintained
  • Manage the overall procurement performance for the mission. Ensure effective and cost-efficient procurement planning by liaising with technical staff, Heads ofBase and/or Project Managers to ensure that procurement plans are detailed, in place and up to date. Carry out research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality
  • Develop and implement service contract management instructions, policies and procedures. Examine and re-evaluate existing service contracts and oversee regular rent, utility payments (i.e., electricity, water, gas, etc.), office and guesthouses maintenance contracts and running costs procedures. Ensure that they are properly handled by Logistics Assistants, Administration and/or Focal Points
  • Maintain and update an established suppliers list per base, in coordination with logistics staff and Admin/Finance Department
  • Is responsible for ensuring the good storage of all projects materials within warehouse/stock, in respect of the INTERSOS Supply SOPs
  • Check and coordinate with logistics staff that goods deliveries are done as planned and properly stored
  • Ensure that the fleet is checked, regularly maintained and that vehicles are insured and taxes are paid
  • Follow-up on proper monitoring of fuel consumption and use of vehicle logbook, maintenance log, oil log and other fleet formats and templates by field logistics staff. Ensure that proper documentation of vehicles (i.e. lease, insurance, mechanical inspection, etc.) is properly handled by logistics staffs
  • Initiate regular fixed assets and inventory checks on a quarterly basis
  • Support the production of mission level’s SOPs (if needed) for the Logistics needs

Required profile and experience
Education
Degree or/and Masters university degree in education or social science or in engeenering

Professional Experience
Essential working experience of at least one year as Logistics Officer. Experience with INTERSOS or other NGOs/UN/Official delegation in developing countries would be an added value.

Professional Requirements
Readiness and ability to travel around South Sudan according to the need of the project and the Mission
Excellent knowledge of procurement process and third party management
Knowledge of car and office equipment maintenance
Experience in Security Management
Leadership, planning and organizational skills
Experience and ability to train others, facilitate workshops and transfer knowledge
Essential computer literacy (Word, Excel, Power Point)

Languages
Proficiency in English (written and spoken)

Personal Requirements
Negotiation and networking skill
High integrity and transparency
Teamwork and communication skills

How to apply:

Interested candidates are invited to apply following the link below: https://www.intersos.org/posizioni-aperte/missioni/#intersosorg-vacancies/vacancy-details/61839106221b81001e2d1622/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
In case you encounter severe difficulties applying through the platform – i.e. if and only if it is impossible to submit the requested files through the adequate channel – you will be allowed to submit your CV and Motivation Letter (both in PDF version) via e-mail to recruitment@intersos.org, with the subject line ” Platform issue – SR-41-2145– Logistics officer “. Please, bear in mind this is an exceptional measure, as there are allocated channels created for every job opening, which will make this process quicker and easier.
Please note that any application submitted via e-mail may take longer than our standard terms to be processed.
Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

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Fellow

 FULL TIME, Servicio al Cliente  Comments Off on Fellow
Jan 182022
 

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Countries: Malawi, Sierra Leone, South Sudan
Organization: CORUS International
Closing date: 31 Jan 2022

Our Fellowship Programme

Working with and in communities

Six years ago, we set up a scheme to give a cadre of new or recent graduates, with an appetite for experience in international development, an opportunity to build relationships, skills and experience.

Our first “Fellows” – posted to South Sudan to learn the craft of international development – were a big success. The scheme even won an award from the late-lamented UK Department for International Development in 2016 for “youth development and social mobility”.

Since then, we’ve hired more than twenty Fellows through this scheme; we normally have about 60 people working for us – so the Fellows programme is not a ‘nice extra’, they are fundamental to us delivering our work. They are also particularly valued by the wider www.corusinternational.org group, of which we are proud to be a part.

Impact for, and alongside, the poorest

Our fellows have worked throughout South Sudan, Malawi and Sierra Leone, working on projects funded by the UK, EU, Germany, the World Bank, UNICEF, Save the Children, and foundations. They’ve played a key role to money flowing to pupils and their families, to teachers and schools in South Sudan, and to >300,000 extremely poor households in Malawi. They’ve delivered Sierra Leone’s teacher database, and school attendance system. And they’ve helped deliver some of the most innovative work in our sector – maths mentoring apps in South Sudan, real-time school inspection data in Malawi, and bush-to-cup tracking of coffee beans, so Ugandan farmers get premium prices.

They’ve written reams of powerpoint, designed and coded surveys, led research teams, analysed data, written reports, and worked with colleagues from Ministries of Health, Education, Gender/Social Protection and Finance – like you would in any graduate job, just getting on a boda-boda not the tube to go to work.

Our fellows are also, and this matters to us, quite involved with people from the communities we work in outside of the office too. Our South Sudan Fellow team has supported a children’s choir and sports in a local NGO, Confident Children out of Conflict (CCC); one of our fellows spent her spare time coaching children’s rugby in the Juba suburbs with immense impact (pun intended). Our Sierra Leone fellows, with the rest of the team, make a statement round the most stylish town in West Africa in their matching team print outfits.

Global development is everybody’s job

We are a majority Global South Company and welcome applicants from anywhere. We strive for equality in all senses in our recruitment and consider our diversity our strength:

  • We’ve appointed promising people fresh out of College from three continents;
  • five of our data analysts in South Sudan started off as security guards or drivers
  • While our company’s roots are faith-based, our staff are united in shared values and happily include atheists, Anglican clergy, devout Muslims, committed Socialists, LGBTQ

Short story long: what is most important to us is your commitment to uphold our values: a rights-based approach to development, which should be everyone’s concern.

Almost all of our previous Fellows are still engaged in International Development: a number still with us in increasingly senior roles; two have joined the United Nations system, serving in South Sudan and Afghanistan; others have joined NGOs or humanitarian organisations; three have gone to rather exciting roles in the UK, EU and Netherlands; some have gone back to academe for a bit; two went to serve in the British army, one of whom, a reservist, continues with us; and some have brought their international development skills back to serve those in most need in their own countries.

What we are looking for

We are looking for high-achieving, high-potential colleagues to come and join our team. Following induction, our new fellows might start working in Malawi, Sierra Leone or South Sudan, but can potentially go anywhere we work.

Development work in developing and Fragile and Conflict Affected (FCAS) countries is best done by and with the people who know that country best, namely, its own citizens. However, there is a role in development work for people from anywhere who have the right skills, humility, understanding, and connection to apply them well, and hopefully the intention to continue to apply them in this work for the medium term. That doesn’t just mean water engineers and hard-bitten Treasury hands; it can, and should, also mean high-achieving, high-potential, entry-level candidates. It should not be restricted to people privileged enough to be able to get and do unpaid internships in big organisations.

Generally, we are looking for people who have:

  • A genuine care for the people and communities in which we work
  • A positive attitude, and a will to be flexible, useful and fungible for the projects we work on.
  • Good analytical skills – creative thinking and problem solving
  • Evidence of strong writing skills
  • Good excel and powerpoint skills
  • Ambition to grow within the company (including specialising in areas in which we work)
  • Preferably a degree (or expectation of one), whether it is in a subject that is directly relevant, or one that offers transferable things; but we are happy to look at people who have come on non-traditional routes as well
  • Willingness to work hard and learn a lot

Some specific current priorities

In the context of the complex and at-scale things we are doing, and the range of places we are working, we are particularly interested in recruiting people with one or more of the following skills:

  • Experience in web or app development (e.g. Android, PHP, Java, MySQL), and/or a tech-literate Business Analyst, who can write a functional spec and business process, and work with developers to get it built
  • Additional languages: Francophones are our current top priority to support work for Mali, CAR ++; Arabic, Somali, and languages of the countries in which we work, Bantu-family and not, are all very useful
  • Statistical analysis (e.g. heavier duty excel, R, Stata)
  • Designing and conducting research (qualitative and quantitative)
  • Business development (e.g. tracking opportunities and writing high quality proposals for donors), or a willingness to develop this skill. Quick good writing goes a long way

We do not pretend all the places that we go are without risk. We do make sure that our people have the best information they can on which to make informed judgements, supported by policies, training, processes and people to back them when they do.

In short, if you think you’ve got all the impressive stuff that it takes for the Civil Service Fast Stream, Teach First, a big regiment, consultancy, the big graduate schemes, or some other solid entry level scheme, but your vision is international, medium term, focused on community empowerment, then we would like to hear from you – as we would from anyone of ability and application, no matter what their background, life experience or nationality.

How to apply:

How to apply

We will be reviewing applications as they land.

Please send to colleaguesandfriends@cgatechnologies.org.uk a 2 page CV, a 1-2 page letter explaining why you fit the bill, and a 3 page (Book Antiqua 12 point, single space, no paragraph longer than five lines) essay on one of these three topics:

  • Remittance apps do more development than bilateral aid: discuss
  • For any Head of Government of an SSA country, give a specific plan for how they could win the @Mo_IbrahimFdn prize (for a Head of Government retiring in good order) following the next election in their country
  • DFID is dead: does its spirit live on?

It’s UK minimum wage, accommodation, and a small daily subsistence allowance. Applications from BIPOC, diaspora, historic Global South backgrounds, backgrounds that can’t afford to do self-funded charity internships, are especially welcome.

click here for more details and apply

Logistics Officer – South Sudan

 FULL TIME, Leyes / Abogados, Recursos Humanos  Comments Off on Logistics Officer – South Sudan
Jan 112022
 

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Country: South Sudan
Organization: INTERSOS
Closing date: 20 Jan 2022

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference
Job Title: Logistics officer
Code: SR-41-2145
Duty station: Juba and Ezo
Starting date: 27/01/2021
Contract duration: 6 months
Reporting to: Head of Mission
Supervision of: to be defined
Dependents: Non-family duty station

General context of the project
In 2020, across South Sudan, about two-thirds of the country’s population (7.5 million) remain in need of humanitarian assistance. In the last years, the situation has become even harder since humanitarian funding has significantly decreased, making the humanitarian crisis in South Sudan a forgotten one.
The severity of the crisis is deepened by the consequences of COVID19. The health situation has been particularly worrying for IDP living in closed sites known as PoC sites given the poor conditions of the sites including overcrowdedness, poor hygiene, lack of safe drinking water, clean latrines, and hygiene kits. Beyond the health consequences related to the virus, restrictive measures including the closure of borders, limited movement across states and closure of basic services have severely impacted the most vulnerable people, particularly in terms of food security and nutrition. South Sudan had 61 percent of its population in a state of food crisis (IPC +3) in 2019. In september 2020, the floods have put and additional strain on food security, projections expecting at least 30% of the country (particularly in Upper Nile and Jonglei) to pass to a state of acute food crisis (IPC+4). Additionnaly, the disruption of COVID-19 will likely result in disruption of health and nutrition services. This has hinghtened the risk of death for more than 292,000 childrensuffering from severe acute malnutrition this year and might increase the number of children suffering from moderate acute malnutrition (MAM) that previsions, prior to COVID19, estimated at already 1 million children.

General purpose of the position
Participating and collaborating in the definition and implementation of all supply and technical logistics strategies and support to the mission, ensuring the pertinence and coherence of logistics and supply programs, adequacy of the means provided, and the compliance to INTERSOS standard, protocols, and procedures in order to enable the development of the mission in perfect working conditions and optimize the impact of the projects. Work closely with Program and administrative staff to ensure comprehensive reporting, support, and assistance to all INTERSOS activities. Is responsible for the logistics management of IMP software.

Main responsibilities and tasks
Participate actively in the definition and update of annual project planning and budgets, providing constant (weekly or biweekly) information to the Head of Mission (HoM) about the identified logistics/technical needs and identification of objectives, priorities and resources needed for the mission.
Monitor the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, fleet management and transport, water and sanitation, vehicles and engines, equipment/installation and infrastructures, security rules (implementation and enforcement, ICT, assets etc.)
Ensure compliance of INTERSOS standards, protocols and procedures, across the mission and according to donor requirements including all supply aspects, and report to the HoM on the development of the ongoing programmes and propose reorientation strategies when needed
Provide monthly reports to the HoM and Logistics Coordinator HQ (through IMP) and related people on projects/mission evolution from the technical/logistics perspective and propose corrections if needed
Support the Logistics team and participate in the HR processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for
Ensure the liaison with the technical reference and support for all logistics/technical issues in the mission, providing coaching to logistics staff and representing INTERSOS in meetings with authorities and other NGOs for technical/logistics related issues
Support installation and maintenance of functional office space(s) and guesthouses facilities in an adequate living condition as well as all the equipment required
Ensure the proper purchase use, maintenance and registration of IT assets and office equipment (computers, software, backups, etc.) and communication tools, as well as the communication, means in the mission (including numbers, frequencies), allowing permanent communication between capital, projects, bases and HQ. Ensure all staff in the mission benefits from proper training on how to use communications equipment available in the mission (e.g. satellite phones, HF/VHF radios, computers, etc.)
Monitor and implement the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring on a daily basis the security rules observation and reporting to the HoM of any problem.
Coordinate with the Admin and Finance Department to ensure that payment processes to suppliers are made on time and respect the financial systems
Plan and perform field audits to ensure consistency in process application and proper documentation and filing are maintained
Manage the overall procurement performance for the mission. Ensure effective and cost-efficient procurement planning by liaising with technical staff, Heads ofBase and/or Project Managers to ensure that procurement plans are detailed, in place and up to date. Carry out research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality
Develop and implement service contract management instructions, policies and procedures. Examine and re-evaluate existing service contracts and oversee regular rent, utility payments (i.e., electricity, water, gas, etc.), office and guesthouses maintenance contracts and running costs procedures. Ensure that they are properly handled by Logistics Assistants, Administration and/or Focal Points
Maintain and update an established suppliers list per base, in coordination with logistics staff and Admin/Finance Department
Is responsible for ensuring the good storage of all projects materials within warehouse/stock, in respect of the INTERSOS Supply SOPs
Check and coordinate with logistics staff that goods deliveries are done as planned and properly stored
Ensure that the fleet is checked, regularly maintained and that vehicles are insured and taxes are paid
Follow-up on proper monitoring of fuel consumption and use of vehicle logbook, maintenance log, oil log and other fleet formats and templates by field logistics staff. Ensure that proper documentation of vehicles (i.e. lease, insurance, mechanical inspection, etc.) is properly handled by logistics staffs
Initiate regular fixed assets and inventory checks on a quarterly basis
Support the production of mission level’s SOPs (if needed) for the Logistics needs

Required profile and experience
Education
Degree or/and Masters university degree in education or social science or in engeenering

Professional Experience
Essential working experience of at least one year as Logistics Officer. Experience with INTERSOS or other NGOs/UN/Official delegation in developing countries would be an added value.

Professional Requirements
Readiness and ability to travel around South Sudan according to the need of the project and the Mission
Excellent knowledge of procurement process and third party management
Knowledge of car and office equipment maintenance
Experience in Security Management
Leadership, planning and organizational skills
Experience and ability to train others, facilitate workshops and transfer knowledge
Essential computer literacy (Word, Excel, Power Point)

Languages
Proficiency in English (written and spoken)

Personal Requirements
Negotiation and networking skill
High integrity and transparency
Teamwork and communication skills

How to apply:

Interested candidates are invited to apply following the link below: https://www.intersos.org/posizioni-aperte/missioni/#intersosorg-vacancies/vacancy-details/61839106221b81001e2d1622/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
In case you encounter severe difficulties applying through the platform – i.e. if and only if it is impossible to submit the requested files through the adequate channel – you will be allowed to submit your CV and Motivation Letter (both in PDF version) via e-mail to recruitment@intersos.org, with the subject line ” Platform issue – SR-41-2145– Logistics officer “. Please, bear in mind this is an exceptional measure, as there are allocated channels created for every job opening, which will make this process quicker and easier.
Please note that any application submitted via e-mail may take longer than our standard terms to be processed.
Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

click here for more details and apply

Logistics officer – South Sudan

 FULL TIME, Recursos Humanos  Comments Off on Logistics officer – South Sudan
Dec 172021
 

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Country: South Sudan
Organization: INTERSOS
Closing date: 6 Jan 2022

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Logistics officer

Code: SR-41-2145

Duty station: Juba and Ezo

Starting date: 15/01/2021

Contract duration: 6 months

Reporting to: Head of Mission

Supervision of: to be defined

Dependents: Non-family duty station

General context of the project

In 2020, across South Sudan, about two-thirds of the country’s population (7.5 million) remain in need of humanitarian assistance. In the last years, the situation has become even harder since humanitarian funding has significantly decreased, making the humanitarian crisis in South Sudan a forgotten one.

The severity of the crisis is deepened by the consequences of COVID19. The health situation has been particularly worrying for IDP living in closed sites known as PoC sites given the poor conditions of the sites including overcrowdedness, poor hygiene, lack of safe drinking water, clean latrines, and hygiene kits.

Beyond the health consequences related to the virus, restrictive measures including the closure of borders, limited movement across states and closure of basic services have severely impacted the most vulnerable people, particularly in terms of food security and nutrition. South Sudan had 61 percent of its population in a state of food crisis (IPC +3) in 2019. In september 2020, the floods have put and additional strain on food security, projections expecting at least 30% of the country (particularly in Upper Nile and Jonglei) to pass to a state of acute food crisis (IPC+4). Additionnaly, the disruption of COVID-19 will likely result in disruption of health and nutrition services. This has hinghtened the risk of death for more than 292,000 childrensuffering from severe acute malnutrition this year and might increase the number of children suffering from moderate acute malnutrition (MAM) that previsions, prior to COVID19, estimated at already 1 million children.

General purpose of the position

Participating and collaborating in the definition and implementation of all supply and technical logistics strategies and support to the mission, ensuring the pertinence and coherence of logistics and supply programs, adequacy of the means provided, and the compliance to INTERSOS standard, protocols, and procedures in order to enable the development of the mission in perfect working conditions and optimize the impact of the projects. Work closely with Program and administrative staff to ensure comprehensive reporting, support, and assistance to all INTERSOS activities. Is responsible for the logistics management of IMP software.

Main responsibilities and tasks

o Participate actively in the definition and update of annual project planning and budgets, providing constant (weekly or biweekly) information to the Head of Mission (HoM) about the identified logistics/technical needs and identification of objectives, priorities and resources needed for the mission.

o Monitor the implementation of logistics/technical activities in the mission (construction and rehabilitation, stock and supply of medical and non-medical material, fleet management and transport, water and sanitation, vehicles and engines, equipment/installation and infrastructures, security rules (implementation and enforcement, ICT, assets etc.)

o Ensure compliance of INTERSOS standards, protocols and procedures, across the mission and according to donor requirements including all supply aspects, and report to the HoM on the development of the ongoing programmes and propose reorientation strategies when needed

o Provide monthly reports to the HoM and Logistics Coordinator HQ (through IMP) and related people on projects/mission evolution from the technical/logistics perspective and propose corrections if needed

o Support the Logistics team and participate in the HR processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for

o Ensure the liaison with the technical reference and support for all logistics/technical issues in the mission, providing coaching to logistics staff and representing INTERSOS in meetings with authorities and other NGOs for technical/logistics related issues

o Support installation and maintenance of functional office space(s) and guesthouses facilities in an adequate living condition as well as all the equipment required

o Ensure the proper purchase use, maintenance and registration of IT assets and office equipment (computers, software, backups, etc.) and communication tools, as well as the communication, means in the mission (including numbers, frequencies), allowing permanent communication between capital, projects, bases and HQ. Ensure all staff in the mission benefits from proper training on how to use communications equipment available in the mission (e.g. satellite phones, HF/VHF radios, computers, etc.)

o Monitor and implement the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring on a daily basis the security rules observation and reporting to the HoM of any problem.

o Coordinate with the Admin and Finance Department to ensure that payment processes to suppliers are made on time and respect the financial systems

o Plan and perform field audits to ensure consistency in process application and proper documentation and filing are maintained

o Manage the overall procurement performance for the mission. Ensure effective and cost-efficient procurement planning by liaising with technical staff, Heads ofBase and/or Project Managers to ensure that procurement plans are detailed, in place and up to date. Carry out research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality

o Develop and implement service contract management instructions, policies and procedures. Examine and re-evaluate existing service contracts and oversee regular rent, utility payments (i.e., electricity, water, gas, etc.), office and guesthouses maintenance contracts and running costs procedures. Ensure that they are properly handled by Logistics Assistants, Administration and/or Focal Points

o Maintain and update an established suppliers list per base, in coordination with logistics staff and Admin/Finance Department

o Is responsible for ensuring the good storage of all projects materials within warehouse/stock, in respect of the INTERSOS Supply SOPs

o Check and coordinate with logistics staff that goods deliveries are done as planned and properly stored

o Ensure that the fleet is checked, regularly maintained and that vehicles are insured and taxes are paid

o Follow-up on proper monitoring of fuel consumption and use of vehicle logbook, maintenance log, oil log and other fleet formats and templates by field logistics staff. Ensure that proper documentation of vehicles (i.e. lease, insurance, mechanical inspection, etc.) is properly handled by logistics staffs

o Initiate regular fixed assets and inventory checks on a quarterly basis

o Support the production of mission level’s SOPs (if needed) for the Logistics needs

Required profile and experience

Education

o Degree or/and Masters university degree in education or social science or in engeenering

Professional Experience

Essential working experience of at least one year as Logistics Officer. Experience with INTERSOS or other NGOs/UN/Official delegation in developing countries would be an added value.**

Professional Requirements

o Readiness and ability to travel around South Sudan according to the need of the project and the Mission

o Excellent knowledge of procurement process and third party management

o Knowledge of car and office equipment maintenance

o Experience in Security Management

o Leadership, planning and organizational skills

o Experience and ability to train others, facilitate workshops and transfer knowledge

o Essential computer literacy (Word, Excel, Power Point)

Languages

Proficiency in English (written and spoken)**

Personal Requirements

o Negotiation and networking skill

o High integrity and transparency

o Teamwork and communication skills

How to apply:

HOW TO APPLY:

Interested candidates are invited to apply following the link below: https://www.intersos.org/posizioni-aperte/missioni/#intersosorg-vacancies/vacancy-details/61839106221b81001e2d1622/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.

In case you encounter severe difficulties applying through the platform – i.e. if and only if it is impossible to submit the requested files through the adequate channel – you will be allowed to submit your CV and Motivation Letter (both in PDF version) via e-mail to recruitment@intersos.org, with the subject line ” Platform issue – SR-41-2145– Logistics officer “. Please, bear in mind this is an exceptional measure, as there are allocated channels created for every job opening, which will make this process quicker and easier.

Please note that any application submitted via e-mail may take longer than our standard terms to be processed.

Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

click here for more details and apply