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Project Support Manager

 Diseño Grafico, FULL TIME  Comments Off on Project Support Manager
May 192022
 

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Country: South Sudan
Organization: Medair
Closing date: 17 Aug 2022

Role & Responsibilities

The Project Support Manager works as an integral member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care; the Project Support Manager will support many activities related to the project, base and support. On a day-to-day basis the Project Support Manager (PSM) carries out a variety of functions related to the project and support needs which are carried out in line with Medair policies and procedures and according to any applicable donor, GSO or field guidelines. The Project Support Manager is key to the efficient and effective running of the Leer Project. This role is responsible for the organization and management of HR/Administrative, logistics and financial processes required ensuring the Leer project functions effectively and with integrity.

Project Overview

Multi-sector relief programme including: provision of Nutrition, Water Sanitation and Hygiene (WASH), Mental Health & Psychosocial through the Care Group Model and Health through Integrated Community Case Management (iCCM) across Leer Counties in South Sudan. The goal is to contribute to reducing morbidity and mortality in vulnerable communities in South Sudan.

Workplace & Conditions

Field based position in Leer, South Sudan

Starting Date / Initial Contract Details

August 2022. Full time, 12 to 24 months.

Key Activity Areas

Project Support Management

  • Ensure the smooth running of the Leer base including line managing Leer base staff to ensure the effective running of the compound and facilities.
  • Manage the Human Resource and Finance Officer (HRFO) and supervise all financial activities to ensure all cash management needs, reporting deadlines, salary payments, etc. are timely.
  • Ensure all internal financial controls are in place and that Medair and donor guidelines are followed.
  • Support Human Resources processes with the coordination of HR team members in the Juba office.
  • Support line managers with recruitments, inductions, training, appraisals and disciplinary action.
  • Promote the growth and professional development of line managed staff.
  • Support the HR and Finance Officer to ensure all national and international legal requirements relating to employment are adhered to, including contracts issuing to local staff, record keeping, etc.
  • Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, warehousing/inventories, fleet management and transportation.
  • Coordinate and book charter flights for transport of personnel and cargo between Juba and Leer
  • Plan and coordinate, together with Project Managers, weekly movements of vehicles to facilitate transport of cargo to project sites.
  • Oversee / manage the effective running of the fleet and make sure maintenance, mileage and fuel logs are kept up to date.
  • Work with the Project Managers and the Project Coordinator in the preparation and development of budgets for support
  • Manage and track expenditure of the Leer base budget by ensuring spending is in accordance with timeframes and adjust spending if required.
  • Oversee and guide construction and maintenance projects for base and project facilities development.
  • Equipment management: keep track of equipment by maintaining the Equipment Inventory List and individual Equipment Allocation forms and to facilitate maintenances upon Project Manager requests.
  • Serve as IT focal point to troubleshoot any IT issues with support from Juba ICT team.

Security Management

  • Adhere to existing security procedures.
  • Provide support in managing security incidents as required, including the writing of incident reports.
  • Cover for PC as security and overall team lead where required.

Administration

  • Draw up, manage and periodically review contracts between Medair and external suppliers and contractors, ensuring they remain valid and relevant and that the terms and conditions are followed.
  • Submit accurate and timely internal reports as required by the Juba office. Contribute on request to external reports.
  • Ensure a clear and transparent paper trail is in place for all Leer related transactions.
  • Keep records in an orderly and timely fashion while ensuring that the filing (archive) system is in line with Medair and donor requirements.
  • Maintain responsibility for the approval and prompt payment of all base related bills / invoices.

Quality Management

  • Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats and templates are used and guidelines are followed.
  • In conjunction with the PC and relevant Project Managers review, develop and implement systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work, to ensure the best use of Medair assets and resources.
  • Develop procedures and systems for improving the management and stewardship of resources across the projects and support sectors.

Staff Management

  • Manage and oversee the assigned staff including recruitment, day-to-day management, development and training, appraisal, etc.
  • Hold regular team meetings with line managed staff; reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • University degree in relevant subject or equivalent professional / technical qualification.
  • Work certificates in business administration, HR, accounting, logistics and Supply Chain Management.
  • Excellent working knowledge of English (speaking and writing).

Experience

  • 2 years post-qualification management experience in a relevant profession.
  • Experience working in cross-cultural settings, preferably within the finance, logistics, programme support or assistance sectors.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

How to apply

Before you apply

Please ensure you are fully aware of the:

a) Medair organizational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair Page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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End of Project Evaluation for Emergency Urban Safety Net Project

 FULL TIME, Marketing, Recursos Humanos  Comments Off on End of Project Evaluation for Emergency Urban Safety Net Project
Apr 232022
 

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Country: South Sudan
Organization: Norwegian People’s Aid
Closing date: 2 May 2022

INTRODUCTION:

Norwegian People’s Aid (NPA) South Sudan is an International Non-Governmental Organization involved in humanitarian, relief and long-term development cooperation in South Sudan. NPA has worked in South Sudan since 1986 and currently runs three programmes: Civil Society Development, Rural Development, and Emergency Response. The Urban Safety Nets (USN) Programme funded by the United Nations World Food Programme (WFP) commenced on 1st May 2021 and is scheduled to end on 30th April 20222. The USN programme which is under NPA’s Emergency Response Programme (ERP) is being implemented in Rumbek Center County in Lakes State. The target locations include Nyot tik Angui, Nyangakot, PDU & Abubu Centre of Rumbek Town. The project seeks to address immediate food security needs through Cash Based Transfers (CBT) and support resilience building by transferring knowledge and skills to improve the livelihoods of vulnerable urban residents in Rumbek Centre County of Lakes State.

DESCRIPTION OF THE PROJECT:

Background: The USN project seeks to address immediate food security needs with cash-based transfers and support resilience building by transferring knowledge and skills that will improve the livelihoods of vulnerable urban residents. The CBT component aimed to place vulnerable households on accelerated path to early recovery and to address the long-term food insecurity challenges in a sustainable manner. The project also aimed to enhance the capacity of youth including vulnerable girls and young women through vocational skills training and Income Generating Activities (IGA). To enhance sustainability of the vocational skills training and IGAs, graduates who completed the various market-led courses were provided with start-up kits support to enable them start various businesses in Rumbek Town or surrounding areas. Further, the project provided trainings to targeted vulnerable smallholder farmers to improve their knowledge, attitude and practices on agricultural production, nutrition, post-harvest handling and processing, value addition, and marketing. The project supported vulnerable households to construct and maintain community access roads and in return, the target households received cash transfers. By focusing on improved food security through cash transfers, vocational skills training, and awareness raising on hygiene, nutrition, conflict sensitivity and post-harvest handling management under vegetable crop production and improving market access through community road maintenance, the USN programme sought to address the most critical challenges faced by target population. The livelihoods of the targeted beneficiary communities remain fragile and vulnerable due to a combination of man-made and natural shocks that continue to undermine household food security and erode gains that were made through previous food security interventions. Thus, through the USN Programme, NPA with support from WFP, sought to contribute towards enhanced community resilience to shocks and stressors by improving food security and increasing access to livelihood opportunities in Rumbek town of Lakes State.

Overall Objective: The primary goal of the USN Programme was to address immediate food security needs with cash-based transfers and support resilience building by transferring knowledge and skills that will improve the livelihoods of vulnerable urban residents.

Specific Objective: The specific objective of this intervention was to enhance community resilience to shocks and stressors by improving food security and increasing access to livelihood opportunities for vulnerable populations in Nyot tik Angui, Nyangakot, PDU & Abubu of Rumbek Town, Lakes State.

PURPOSE OF THE ASSIGNMENT:

The main purpose of this evaluation is to assess the extent to which the USN programme delivered on the planned outputs and outcomes as well as progress towards achievements of the respective objectives and indicators, while highlighting enabling factors and challenges encountered. The evaluation also seeks to render accountability to beneficiaries, stakeholders, NPA and WFP.

The specific objectives of this evaluation include:

  1. To assess the project’s performance and achievements vis-à-vis the project’s overall objectives and ascertain the impact of the project amongst the target beneficiaries.
  2. To generate lessons learned from the implementation of the project activities that will be useful during implementation of similar projects.
  3. To develop specific recommendations for major stakeholder groups (Line ministries, local leaders, beneficiaries and NPA/ Partners/ Donors). An action plan for major stakeholder groups shall be developed to promote sustainability and long-term impact to the beneficiary communities.

The evaluation is expected to provide data on the performance of project interventions as per the DAC Criteria (Relevance, Efficiency, Effectiveness, Impact and Sustainability). The findings and recommendations will contribute to a learning process which will enable the NPA, the donor- WFP and other project stakeholders (line ministries and its directorates) and other partners (NGO/ UN Agencies) to draw lessons in order to improve the quality of service provision to target communities. The findings of the evaluation will also inform NPA on the effectiveness of beneficiary accountability system and mechanisms used during the project implementation.

METHODOLOGY:

The desired methodology for this survey is participatory whereby NPA, Stakeholders and the donor (WFP) will all be part of the evaluation process. The consultant will however provide leadership and bear responsibility for the process, the findings, the recommendations and the content of the final report. The evaluation methods will mainly focus on generating quantitative and qualitative data through literature review of relevant reports from reliable and trusted sources/ projects documents, household interviews, key informant interviews (KII) and focus group discussion (FGD). All the data collected through this evaluation assessment should be disaggregated by Age, Gender and Diversity (AGD). The design and implementation of this evaluation must ensure that, principles of gender equality, inclusion and non-discrimination are considered and acted upon throughout, and that the meaningful participation of the most vulnerable groups and other key stakeholders is promoted in the design and implementation processes.

LINE OF INQUIRY:

During this evaluation, the consultant is expected to consider the following evaluation criteria as laid out in the DAC principles for evaluation of development assistance. Upon review of project documents, the consultant is expected to develop its questions as guided by the following evaluation criteria as outline below; – Relevance, Effectiveness, Efficiency, Impact and Sustainability.

a) Relevance: This examined the extent to which the project objectives and design responds to beneficiaries and partner needs, interests, policies, and priorities and how it has continued to do so if circumstances change.

b) Effectiveness: This criterion measures the extent to which the USN project has attains its objectives. This includes analysis of the attainment of outcomes and impacts, project objectives, and delivery and completion of project outputs and activities as outlined in project log frame.

c) Efficiency and Cost Effectiveness: This criterion measures the outputs – qualitative and quantitative – in relation to the inputs, costs and implementing time. It is an economic term which signifies USN project assistance provided used the least costly resources possible in order to achieve the desired results.

d) Impact: This criterion measures the Positive and negative changes produced by this intervention, directly or indirectly, intended or unintended. This involves the main impacts and effects resulting from the activity on the social, economic, environmental and other development aspects within the target communities.

e) Sustainability: This criterion measures the benefits of an activity that are likely to continue after the project has been completed and no more donor funding is available. It also seeks to identify and outline relevant factors that will help to improve sustainability of project.

Other Criteria to be considered for this evaluation include:

Project Achievements: Evaluate the achievements of the project against the expected project outcomes taking into consideration the various factors that contributed to the successful implementation of the project. Refer to the immediate objectives, outputs, indicators and activities specified in the project document (Log frame).

Implementation Approach: Analyze the project’s approach vis-à-vis the development problems being addressed, adaptation to changing conditions, partnerships/ collaboration in implementation arrangements, changes in project design and overall project management.

Replication and Scaling-Up Approach: Based on the lessons and experiences in the project, this is the process of duplicating the design and implementation in adjacent communities and other sectors to create a multiplier effect that will expand the coverage of the project.

SCOPE OF WORK AND EXPECTED DELIVERABLES:

The scope of evaluation is limited to collecting data and generating information based on the project document and logical framework that will be used to assess the performance of the USN project. Particularly for impact level indicators, this may also include reference to very credible secondary data sources within time and relevance to the project overall goal. To accomplish the scope of work, the consultant shall.

1. Inception report:

Upon signing of Contract, prepare and submit inception report, hold inception debrief meeting with NPA and WFP staffs (Virtual/ or in NPA office Juba)

Holding consultative meeting with staff and management of NPA in Juba at field level and other key stakeholders including relevant government departments of Agriculture and rural development.

Work with NPA staffs to develop questionnaires, prepare the sample size, identify and train the survey enumerators on use of Mobile Data Collection tools (Tablets/ smartphones), survey questionnaires and methodology

2. Enumerators Training/ and Questionaires pre-testing at field level

Conduct Data collection (Household interviews through use of household questionnaires with project direct beneficiaries, Focus group discussions (FGD), Key informant interviews (KII) with key stakeholders (Direct line ministries staffs, local groups, community leaders and other service providers).

3. Preliminary Report/ Validation workshop

Validation workshop with NPA staffs and key stakeholders from relevant government departments at field office in Rumbek and at Juba office upon completion of data collection processes.

4. Final Report (including Annexes)

Preparation of a detailed Final Evaluation report of not more than 30 pages of the main findings. The report should contain very clearly detailed values for all project indicators at Impact, Outcomes and Outputs level with a table detailing these values presented in a matrix form

RESPONSIBILITIES OF THE CONSULTANT:

The consultant will be required to report on regular basis to the Emergency Program Manager on the progress of the survey, which will have the overall responsibility of the survey.

i) Prepare/ develop questionnaires and upload to Kobo server

ii) Prepare the sampling strategy and sample plan for the survey

iii) Conduct survey enumerators trainings

iv) Coordinate and supervised data collection in target location

v) Checks for data quality throughout the data collection period, data entry and final data cleaning

vi) Conduct data analysis and draft report write up

vii) Collation of inputs from relevant programme staff, finalization of recommendations

viii) Conduct validation workshop for presentation of preliminary findings

ix) Produce the finalized End of Project Evaluation (EoP) Report.

RESPONSIBILITIES OF THE NORWEGIAN’S PEOPLE AIDS- NPA

The Norwegian’s Peoples Aid will be responsible to;

i) Provide survey enumerators training materials and incentive

ii) Provide relevant security briefings and organize relevant travel permits if required for international consultant.

iii) Provide payment and cover other necessary cost with the evaluation survey enumerators.

iv) Provide SMART phones for data collection

v) Logistical/ Fleet Support

vi) Provide vehicles to facilitates the data collection processes

vii) Provide accommodation for the consultant while in the field and in Juba throughout the evaluation period

viii) Provide flights/ transport to and from field location

CONDITIONS OF WORK:

• During the period of this job, the consultant will be based in NPA Field office in Rumbek town with frequent travel to field locations for data collection, supervision and monitoring. He/she will be asked to overnight in the far locations of the target project sites under NPA cost if in hotel and with no cost in NPA guest house.

• The consultant will be required to abide by NPA security procedures provided by the NPA safety and security coordinator and other relevant policies, such as Code of Conduct, Conflicts of Interest from the human resources, which are outlined in the contract for this Job.

• The consultant will be required to sign NPA Conflict of interest form before commencement of tasks.

• All raw data collected and reports generated will remain the property of the Norwegian Peoples Aid- NPA and the consultant will have no any rights of ownership after the end of the survey.

TIME FRAME:

This assignment will last approximately for 30 days starting 15th May 2022 – 14th June 2022. The consultant is expected to accomplish the task in the period provided. The timeframe assumes data collection with electronic handsets, and as such does not include time for data entry. For applicants intending to propose data collection using paper questionnaires please indicate this clearly in the proposal document. The overall work should be completed in not more than 30 days including the final approved report for the End of Project (EoP) Evaluation.

QUALIFICATIONS AND EXPERIENCE:

a) Required

The successful candidate should:

i) Have an advanced university degree/ PHD desired or the equivalent in Agriculture, public health, development studies, economics, social sciences qualitative and quantitative research studies, M&E with at least five years of experience in conducting similar research for food security and livelihood (FSL) and nutrition, with a specific competency in humanitarian emergencies setting.

ii) Experience in Conducting Cash Base Transfer (CBT), IGA’s and CfW project evaluation

iii) Experience in conducting Evaluation for WFP funded project in South Sudan or elsewhere

iv) Have significant experience in undertaking nutrition surveys using quantitative and qualitative methods (Design and Methodologies, staff recruitment and training, field supervision and data analysis/write up).

v) Be familiar with the use of mobile data collection tools (MDC) and able to upload and manage cloud data as required by the organization.

vi) Familiar with statistical data analysis tools such as SPSS, STATA

vii) Able to work in difficult and hostile environment

viii) Have experience in negotiating tangible ideas with opposing parties

ix) Able to manage work stress while keeping high performance

x) Able to travel long distant in rough roads with minimal nutritional support

xi) Be fluent in English with excellent writing and presentation skills

xii) Experience in conducting trainings

xiii) Experience/exposure to similar contexts

b) Desired

i) Previous experience in South Sudan of similar job is desired

ii) PHD holders in any relevant field desired

ALL APPLICANTS SHOULD INCLUDE THE FOLLOWING:

Technical proposal: –

• Brief explanation about the lead and associate consultants with particular emphasis on previous experience in this kind of work

• Understanding of TOR and the task to be accomplished

• Proposed methodology

• Draft work/implementation plan

The technical proposal should include;

• Copies of reports of previous work conducted.

• A written submission on understanding of TOR, methodology / approach the consultant will use; time and time-bound activity schedule, financial issues (budget, number of people he/she will hire, costs per activity line – people, logistics etc.)

• Organizational (if it is a company applying) or personal capacity statement (if it is an individual that will hire data collectors)

• Resume and 3 references

THE EVALUATION CRITERIA ARE BASED ON TECHNICAL AND FINANCIAL CRITERIA

• Education background: minimal- Advance Degree for both lead and co-associates

• 6 Years of experience in conducting similar tasks especially for WFP funded project

• Known reliability in delivery of timely and quality services to WFP funded projects

• Relevant field/ country experience especially fragile country like South Sudan

• Relevant sector specific technical experience & qualifications especially in agriculture and livelihood programming

• Experience in conducting and designing research methodology (Both Qualitative and Quantitative)

• Relevant experience in project monitoring and evaluation (M&E)

• Demonstrate excellence skills in Mobile Data Collection (MDC) tools using XLS form

• Realistic and Cost-effective budget proposal

• Realistic and clear work plan with define deliverables within the allocated time period.

• Clear referencing (3 referees’ maximum) and latest sample of previous work done (one sample minimum)

How to apply:

Interested applicants should submit application by email to rss-tenders@npaid.org. Alternatively, hand delivery to the NPA South Sudan Head Office, Martyrs Street (opposite UNICEF) Juba, or to NPA Rumbek Office.

Applications should be submitted by 4:00PM on Tuesday 2rd May 2022. Late bids will not be considered.

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Child Protection and GBV Project Manager

 Administracion, FULL TIME  Comments Off on Child Protection and GBV Project Manager
Apr 132022
 

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Country: South Sudan
Organization: Catholic Medical Mission Board
Closing date: 22 Apr 2022

Job Summary

Catholic Medical Mission Board has been operational in Western Equatoria, South Sudan since October 2009. With a focus on development and transitional programming, CMMB is implementing Health with a focus on Neonatal and Child Health, Nutrition, WASH, Child Protection, and GBV as well as COVID19 vaccination programs in 5 Counties in Western Equatoria, South Sudan. The Child Protection and GBV Project Manager will be responsible for coordinating and supervising the implementation of all project activities, including daily management of project activities and project staff, ensuring the overall quality of psychosocial service delivery, developing, and implementing innovative community mobilization training, and activities on children’s and women’s rights, recruitment and training of national staff and assuring smooth functioning of the field project site.

Responsibilities and tasks

1. Project Planning and Implementation

• Manage and lead the Child Protection and GBV program, including any emergency funding, working closely with the Program Director, Strategic Information Manager and stake holders including the donor at field level, the respective State Ministry Authorities and the Community leaders.

• Work closely with the Program Director in the design, planning and implementation of the program, taking the lead in setting the work plan, procurement plan and reporting schedules, for effective and timely implementation.

• Oversee the implementation of project activities and ensure that stated goals, objectives and targets are met, and performance is strengthened across the different components of the program, in line with CMMB’s strategic objectives as well as to the satisfaction of the communities and the donor.

• Work closely with key stakeholders to ensure agreed common standards, tools, practices and procedures for program planning, implementation, monitoring and evaluation/learning are correctly applied and the resulting data used to inform analysis and decision making on a regular basis.

• Work with the Procurement and Finance teams to develop, monito and review expenditure and procurement plans to guide the implementation of the approved plan. Support the field teams in the implementation of the plans, ensuring compliance with donor regulations.

• Provide recommendations and interventions to correct and identify deviations that impact budget adherence to the field manager and the grant manager and recommend grant and budget revisions in consultations with the Program Director and grants manager to the donor.

• Work closely with other CMMB programs, ensuring opportunities for integration are adapted to increase impact and sustainability in a cost-effective manner.

• Plan and organize regular meetings with the project staff to draw lessons, share experiences and monitor the progress of the project. Ensure integrative programming approach with other sectors and staff

• Proactively represent CMMB in Protection coordination structures mainly the Protection Cluster, the Child Protection Sub-Cluster and the GBV Sub-Cluster, ensuring CMMB’s role as the referral organization in parts of Western Equatoria is well supported and reported.

• Work closely with the staff, HR Manager, Strategic information Manager and the community to fully implement the complaints and feedback mechanism effectively, ensuring received reports are addressed within the recommended time and successfully followed up to closure.

• Ensure adherence with high quality and timely donor reporting for both online reporting of data and the narrative and financial reporting, as well as the monthly interna reporting and quarterly review meetings.

Personnel Management:

• Manage and supervise staff ensuring their well being and safety is given priority at all times, that they have the necessary tools and resources required to undertake their responsibilities and they are mentored and supported through an effective learning framework to improve their capacity to deliver.

• Work with the HR Manager to ensure all staff have completed their individual performance planning objectives and appraisal forms and submitted on time.

• Work with the respective heads of departments to ensure compliance with CMMB’s values as well as policies and practices, especially the Human Resources code of conduct policy, the Prevention of Sexual Exploitation and Abuse policy and the child safeguarding policy, the finance including Anti-fraud policy and the procurement policy.

2. Skills and Abilities

• Ability to set ambitious practical goals for themselves and achieve them

• Ability to work independently and hold themselves accountable to decisions made, resources managed and expected deliverables

• Ability to hold partners accountable to their responsibilities for the successful implementation of the program

• Creative and innovative where necessary, for timely, cost-effective and high impact achievements

• Approachable, a good listener and able to channel a diversity of ideas into a successful program

• Honest, open and transparent, adhering to organizational policies as applicable.

• Excellent communication skills with a strong command of the English language; Local Arabic language skills required.

3. Qualifications and Competencies.

• At least 3 years’ experience managing Child protection and GBV programs in a complex setting

• A bachelor’s degree in a relevant field required.

• Minimum 3-5 years’ NGO experience successfully managing programs in the field.

• Experience strengthening capacities of both staff and communities involved in the protection programming

• Experience managing programs remotely in complex settings

• Emergency protection experience, in particular child protection and psychosocial response, developing and conducting culturally appropriate awareness-raising and skill-building campaigns, particularly related to children’s rights and/or women’s rights and empowerment.

• Understanding and experience with monitoring & evaluation techniques

• Demonstrated proficiency with the MS Office software (i.e., Word, Excel, PowerPoint) is required.

• Willingness to travel and sometimes to be based in a remote field location

How to apply:

1. How to apply

Please submit your CV and covering letter addressed to CMMB South Sudan at the following email address: CMMBSouthSudanjobs@cmmb.org by latest the 22nd of April, 2022. If interested, please apply as soon as possible, as we will be evaluating applications as they come in. We encourage qualified female candidates to apply. For further information please reach out to the Human Resource Manager at Tel: +211 929490045.

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Operation Manager – South Sudan (Juba)

 FULL TIME  Comments Off on Operation Manager – South Sudan (Juba)
Apr 052022
 

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Country: South Sudan
Organization: Associazione Volontari per il Servizio Internazionale
Closing date: 26 Apr 2022

Starting date: 01/06/2022

Period: 1 year (renewable)

Reporting structure: 1st AVSI South Sudan Country Representative (CR); 2nd AVSI South & East Africa Regional Manager

Language proficiency: Proficient knowledge of English (written and oral) C1

Aim of the position: The Operation Manager assures efficiency and efficacy in all operations within the country. Shehe assures compliance (accountability) with AVSI’s internal policies and procedures, and according to those provided by the Donors. The Operation Manager performs each activity according to the Code of Ethics in line with AVSI Mission, Values and Method and shares the organizational culture with colleagues, beneficiaries and all stakeholders. Heshe is a role model in understating, sharing and adhering to AVSI core values and behaviors (focusing on transparency, integrity, accountability, etc. as per AVSI Code of Ethics) and ensures their adoption and implementation.

Main tasks and responsibility:

  • Under the lead of the Country Representative (CR) heshe plays a key role in the development and implementation of the country programme direction and strategy in all aspect related to operations.
  • Collaborate with HR at the Country level for administrative issue related to employment and under the supervision of the CR
  • Ensure compliance with AVSI policies and local laws including NGO law, tax, and any other applicable local laws, providing a framework for effective policy implementation concerning operations.
  • Developing and implementing annual departmental plans in line with the country annual plan and measuring performance against key indicators
  • Comply and support the implementation and correct application in all AVSI South Sudan offices and field bases of all Procedures and guidelines and actively engage in problem solving through informed and innovative solutions
  • Represent AVSI in technical forums and to donors and other external stakeholders (including the media) when requested by the CR
  • Under the supervision of the CR heshe is the liaison with HR at the local level for the administrative aspect of employment.

Specific duties:

As a member of the Strategic Management Team:

  • Under the lead of the CR, to play a key role in setting /developing as well as implementing policy and strategic direction of the country programme
  • To actively engage in problem solving through informed and innovative solutions
  • To comply and support the implementation of all procedures and guidelines
  • To support AVSI teams in delivery of quality programmes through coordination, advice, information sharing & analysis
  • To co-ordinate activities between all field sites in South Sudan and the country office in Juba

Operational Management:

  • Represent AVSI South Sudan in technical forums and to donors and other external stakeholders (including the media), when requested by the CR
  • Overall responsibility for effective and efficient management of the field projects consistent with the project management cycle and AVSI’s systems, policies and procedures
  • Ensure compliance by providing a framework for effective policy implementation
  • Ensure the developing and implementation of annual departmental plans (finance and administration, Logistic) in line with AVSI HQ policies
  • Work closely with the CR, Logistics, Administration Managers as well as Program Managers to ensure quality programme implementation
  • Maintain grant management database and oversee grant management including timely reporting in line with the relevant donor contracts and compliance requirements
  • Ensure adherence to timelines for all relevant proposals and review as necessary
  • Line-manage the AVSI Project Coordinators to ensure that appropriate management, administration, logistic, finance, and communication systems are in place and followed
  • Coordinate activities and maintain continuous communication flow between the field sites and the country office in Juba
  • Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the team, CR, local stakeholders and project partners
  • Through regular field visits and good communication with field sites provide sound technical advice on the operational aspects of project management i.e. logistics, finance and administration

Programme Development:

  • Ensure all relevant authorities are included in the planning and implementation of projects as appropriate
  • Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team and financial staff
  • Proactively contribute to programme development and strategy

Logistics/Finance/Administration:

  • Ensure all projects adhere to AVSI’s systems and procedures (administrative, financial and logistical) so that effective and efficient support functions contribute to improvement of programme quality
  • Ensure that project implementation meets donor compliance requirements
  • Together with the Administration and Finance, Logistics and HR Manager, provide the Project Coordinators the necessary support to ensure appropriate AVSI administrative, financial and logistics systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently
  • Ensure AVSI in complies with all legal and bureaucratic requirements in country
  • Support field sites in the timely preparation of projected expenditures each month (cash book management) and discuss/analyse monthly Financial Planning and reports
  • Exercise accurate budget control and ensure financial management at project sites are in line with relevant project proposals
  • Oversee budgets revision/realignments for submission to donors and provide advice and assistance where necessary
  • Ensure that an overview of project spending and financial reporting is maintained and provide advice and assistance whenever required

Essential Requirement:

  • Education: University degree in Business Administration, Economics or equivalent
  • Work experience: at least 5 years of experience in development/Humanitarian context
  • Proficient knowledge of English (written and oral) C1

Required skills and experiences:

  • At least 5 years of experience as finance/administration manager
  • Proficient knowledge of the standard IT software
  • Strong capacities of financial management and planning
  • Leadership and training skills
  • Corporate managing and organizational skills
  • Capacities of managing of external audits

How to apply:

Go to our website and apply: https://www.avsi.org/en/vacancy/2022/04/03/operation-manager/139/

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Project Support Manager

 Diseño Grafico, FULL TIME  Comments Off on Project Support Manager
Mar 092022
 

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Country: South Sudan
Organization: Medair
Closing date: 8 Jun 2022

Role & Responsibilities

Support many activities related to the programme, base and support. On a day-to-day basis the Programme Support Manager (PSM) carries out a variety of functions related to the programme and support needs carried out in line with Medair policies and procedures and according to any applicable donor, GSO or field guidelines. The Project Support Manager is key to the efficient and effective running of the Renk Programme. This role is responsible for the organization and management of HR/Administrative, logistics and financial processes required ensuring the Renk programme functions effectively and with integrity.

Project Overview

Multi-sector relief programme including: provision of Primary Health Care, Nutrition, Health and Hygiene Promotion and Water and Sanitation across Renk County in South Sudan. The goal is to contribute to reducing morbidity and mortality in vulnerable communities in South Sudan.

Workplace & Working Conditions

Field based position in Renk, South Sudan. Working and living conditions may be very basic and require great resilience.

Starting Date / Initial Contract Details

As soon as possible. Full time, 12-24 months,

Key Activity Areas

Project Support Management

  • Ensure the smooth running of the base including line managing the cooks, guards and cleaners.
  • Supervise all financial activities to ensure all cash management needs, reporting, salary payments, etc. are timely and that internal and external audit requirements are met.
  • Manage HR at a local level. Support line managers in recruitment, inductions, training, appraisals, etc.
  • Line manage the Finance Support Officer and Logistics Assistant to promote their growth.
  • Ensure all national and international legal requirements relating to employment are adhered to.
  • Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, warehousing/inventories, fleet management and transportation.
  • Coordinate and book charter flights for transport of personnel and cargo between Juba and Renk.
  • Plan and coordinate weekly movements of vehicles to facilitate transport of staff and cargo.
  • Manage the effective running of the fleet (maintenance, mileage and fuel logs).
  • Prepare and develop budgets for support and shared costs. Manage and track expenditure of the Renk base budget by ensuring spending is in accordance with time frames and adjust spending if required.
  • Oversee and guide construction and maintenance projects for base and project facilities development.
  • Equipment management: keep track of equipment by maintaining the Equipment Inventory List.

Security Management

  • Adhere to existing security procedures.
  • Provide support in managing security incidents as required, including the writing of incident reports.

Administration

  • Draw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed.
  • Submit accurate and timely internal reports. Contribute on request to external reports.
  • Ensure a clear and transparent paper trail is in place for all Renk related transactions.
  • Maintain responsibility for the approval and prompt payment of all base related bills / invoices.

Staff Management

  • Manage and oversee the assigned staff including recruitment, day-to-day management, development and training, appraisal, etc.
  • Hold regular team meetings with line managed staff; reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.

Communication

  • Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of support related activities and requirements.
  • Ensure clear communication lines and good functional relationships between the programmes staff and the support staff.

Quality Management

  • Develop and implement systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on systems and on-going work.
  • Develop procedures for improving the management and stewardship of resources.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • University degree in relevant subject or equivalent professional / technical qualification.
  • Strong working knowledge of English (spoken and written).

Experience

  • 2 years post-qualification management experience in a relevant profession.
  • Experience working in a cross-cultural setting, preferably a in a finance and logistics position and/or programme support/assistance.
  • Knowledge of Humanitarian Essentials, Sphere and HAP Standards.
  • Computer literate with very good working knowledge of Microsoft tools.
  • Excellent project management skills. Good budget design and management skills. Good negotiation skills. Problem solving ability.
  • Good understanding of cash management and financial planning/ logistics systems & procurement.

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).

d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

How to apply:

Application Process

To apply, go to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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Programme Development Manager

 FULL TIME, Servicio al Cliente  Comments Off on Programme Development Manager
Feb 112022
 

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Country: South Sudan
Organization: Nonviolent Peaceforce
Closing date: 31 Mar 2022

Job Title: Programme Development Manager

Function: Country Program Support

Job Group: Country Program Support

Duty Station: Juba South Sudan

Administrative Line Manager: Director of Programs

Technical Line Manager: Head of Mission

Line Management Responsibility: Programme Development Officers and Communication Officer

ABOUT US

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organisation. We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath. NP implements programming through the deployment of civilian protection teams to the field. NP is continuing to scale up to meet the growing needs in the communities we serve. In South Sudan, NP has a mobile protection response team and 11 field teams providing emergency protection programme for communities affected by violent conflict. Programming is founded on unarmed civilian protection and is thematically focused on protection in displacement, child protection, gender-based violence protection and inter-communal violence reduction.

JOB PURPOSE

The programme development and fundraising role is based on collaborative work with the South Sudan programme team to develop strategy and project ideas, turn them into proposals and secure suitable donor funding. This involves facilitation of project design sessions and coordination of proposal development processes with colleagues and partners. Through this work, s/he leads on the conversion of programme concepts into feasible proposals that meet donor requirements. S/he also negotiates with donors on contract details and ensures engagement of relevant colleagues in finance and programme departments in the review, sign-off and handover process. S/he proactively seeks new donor opportunities and helps ensure the team is kept up to date with donor trends and opportunities. Meanwhile s/he contributes to NP’s overall programme design and fundraising as a member of the programme design and fundraising team. S/he will have supervisory responsibilities of programme officers and communication officer.

ABOUT YOU

We are looking for an enthusiastic and dynamic programme designer and fund-raiser to join our South Sudan team. You will pro-actively support the team in defining strategy, designing projects, writing proposals, and negotiating with donors. You will work with colleagues and partner organisations to identify concrete, viable, fundable projects, and contribute broadly to organisational growth through cross-regional collaboration and learning. You will also be responsible for liaising with donors, and you will supervise the programme officers and communications officer.

The successful candidate combines creativity and innovation with a keen eye for detail and accuracy. S/he is experienced and skilled at converting programme concepts into feasible proposals that meet donor requirements, and at staying up to date with donor trends, opportunities, and special interests. S/he is knowledgeable about protection, conflict reduction and peacebuilding. S/he has excellent writing skills and a flair for grasping key ideas and actions through a combination of desk research and consultation and discussion with colleagues and partners. S/he has also worked in the field thus can draw on personal implementation and monitoring and evaluation experiences in designing new projects.

RESPONSIBILITIES

Programme Development Management/ Fundraising strategy

  • Responsible for the overall planning and implementation of the programme development and fundraising strategy for the country programme,
  • Proactively maintain an overview on donors and inform colleagues as necessary on specific funding opportunities appropriate for NP, and on changes in donor strategy or rules and
  • Advise on decisions about which project ideas to submit for specific funding
  • Inform NP’s global fundraising team about fundraising plans within South Sudan, to anticipate any conflicts internally or confusion on the part of
  • Stay alert to funding opportunities other than direct grants from donors, e.g., as a sub grantee or consortium
  • Coordinate the production of finalised proposals with the programme team
  • Serve as the lead writer, contributing and soliciting ideas, text, editing and budget design to the programme proposals being created, and package them to meet the specific needs of different
  • Submit concept papers and proposals to donors, and follow-up with the donors on a continuous basis to monitor progress and to answer questions and provide amendments, as
  • Conduct and assist in the negotiations of donor contracts – within parameters agreed with the Head of Mission, Finance Manager and Programme Managers, and ensuring that costs including overheads are recovered, that NP systems can generate the compliance information required by the contract, and that NP’s best interests are
  • Help programme colleagues ensure that all project costs are included in budgets and funded – where necessary by submitting proposals to more than one

Grants Management

  • Maintain orderly files and involve all internal stakeholders in communications on fundraising
  • Prepare a hand-over file for programmes and finance staff following the successful negotiation of donor contracts, ensuring that salient information regarding grant management is clearly flagged and communicated, and that all relevant paperwork is made available. Lead Grant Inception meetings with the Country Team and
  • Provide support to programmes in interpreting the terms of, and in re-negotiating ongoing donor contracts when requested.
  • Responsible for final review and approval of all formal donor reports, narrative and financial, ensuring high quality and compliance with reporting
  • Trigger budget revisions and payment requests as and when needed, in coordination with the Finance Team and Budget Hold
  • with the M&E Team to ensure project evaluations are carried out in accordance with agreed timelines and ToRs, and to ensure lessons learnt are incorporated into ongoing and future programme development as much as
  • Be responsive to the leadership provided by the Head of Mission and the Head of Programmes and play a proactive role as a member of the fund-raising team, working on specific tasks and internal projects as agreed.

Personnel Management

  • Serve as line manager for the Programme Development Officers and Communication Officer providing leadership, motivation, and coordination for this multifaceted
  • Coordinate division of tasks and priorities among Program Development Team, assuring overall priorities are met.
  • Provide guidance in developing workplans, mentor them in skills development and lead performance management process for

Organisational Development

  • Take part in project design process for other NPSS programmes, or for cross organisational projects, from time to time as
  • Prepare quarterly fundraising reports to be submitted to
  • Provide data from proposals and concept papers regularly, for the purposes of maintaining the organisational funding pipeline and individual programme funding
  • Take part in organisational initiatives such as working groups to contribute to broader organization
  • Contribute to the promotion of cross-organisational work, e.g., by bringing colleagues from different programmes together on project design
  • Contribute to team-wide communications and knowledge management and participate in organisation-wide events and discussions on related topics/projects.
  • Develop trainings and train all relevant Juba-based and field programme staff in effective writing and reporting with the aim of building the capacity of staff, and hence improve the overall quality of reports, assessments and other documents received for editing and
  • Undertake other tasks reasonably expected of her/him.

QUALIFICATIONS AND COMPETENCIES

Education, Knowledge and Experience

Essential

  • Extensive experience (at least 3 years) with USAID and EU proposal development, grants management, and contractual compliance is required
  • Familiarity with protection and the context in South Sudan is required
  • A university degree in a relevant field
  • Experience of implementing programmes in the field, ideally in Africa
  • Demonstrable experience of designing project proposals for successful submission to donors, including narrative, log frames and budgets
  • Experience of tracking donor trends and opportunities, and matching these with project ideas
  • Significant experience negotiating contracts with donors
  • Experience working in an INGO dependent on restricted project funds
  • Has an ability to see and articulate a clear project idea within a broad strategic context
  • Excellent English editing and writing skills (required) and the ability to analyse and present a cogent argument both in writing and orally (face to face and on phone)
  • Significant experience in preparing project budgets, computer literate in Excel
  • Knowledge or demonstrable interest in protection, violence reduction and/or peacebuilding
  • Skilled in the facilitation of meetings and processes

Skills

Independent Judgment/Analytical:

  • Ability to set priorities, solve problems and analyse data
  • Ability to manage information with discretion
  • Ability to be creative and innovative in generating new ideas and undertaking research

Interpersonal:

  • Ability to communicate effectively with individuals and to work in a multi-cultural environment
  • Ability to motivate and provide leadership to team in constantly changing environment
  • A collaborative team player, willing to proactively help colleagues

Languages:

  • Excellent written and spoken English skills,
  • able to give engaging public presentation to small and large audiences

Information Technology:

  • Good skills in Microsoft Office applications. Hardware IT skills a definite asset

Other Specialized Requirements

  • This posting will require occasional travel to remote field sites with challenging physical

How to apply:

  • Candidates meeting the above requirements are requested to visit our website submit a CV (max. 2 pages) and cover letter (max. 1 page) detailing your experience and how you qualify for the role. Incomplete applications will not be considered.
  • The closing date for applications is Wednesday, 31st March 2021.
  • Candidates may be selected before the closing date, apply early.
  • As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment before participating in an interview process.

SPECIAL NOTICE:

Nonviolent Peaceforce is committed to achieving 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, beneficiaries, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice in the Humanitarian and Development sector.

NO FEE

PLEASE BEWARE OF FRAUDULENT JOB OFFERS. NONVIOLENT PEACEFORCE DOES NOT CHARGE A FEE OR ASK FOR FINANCIAL TRANSACTIONS AT ANY STAGE OF THE RECRUITMENT PROCESS (INCLUDING APPLICATION, INTERVIEW, MEETING, TRAVELING, PROCESSING TRAINING, ETC). NONVIOLENT PEACEFORCE WILL NOT REQUEST INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Monitoring, Evaluation , Accountability and Learning Specialist (Surveys and Assessments)

 FULL TIME  Comments Off on Monitoring, Evaluation , Accountability and Learning Specialist (Surveys and Assessments)
Feb 012022
 

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Country: South Sudan
Organization: Danish Refugee Council
Closing date: 14 Feb 2022

DRC is recruiting for a highly qualified Monitoring, Evaluation, Accountability and Learning Specialist (MEAL) to lead DRC’s overall safety management and access support across the large and diverse humanitarian operation in South Sudan.

Background

Danish Refugee Council (DRC) is operational in South Sudan since 2005, working with the overall aim of achieving durable solutions for displaced populations. The Humanitarian and Disarmament activities started in 2006.

Danish Refugee Council main programme objectives (2020-2025) in South Sudan are:

  1. To save lives and alleviate suffering among displaced people and their hosts

  2. To reduce displacement related risks and support and facilitate solutions

  3. To promote peaceful, inclusive and resilient societies and address root causes to displacement

DRC primarily operates across Upper Nile and Unity states and other parts of the country, both of which are heavily affected by conflict and experience high numbers of internally displaced populations as well as refugees in need of humanitarian assistance. DRC has operational bases in Maban, Malakal, Kodok and Aburoc in Upper Nile, in Bentiu, Mayom, Kodok, Central Equatoria (Magwi and Ngulere), Ajuong Thok in Unity state, and the Mobile Response Team and all are supported by a country-office in Juba.

DRC recently developed important multi-sectorial mobile response teams based in Juba able to rapidly respond to new and urgent humanitarian situations countrywide at short notice to conduct assessments and responses

Overall Purpose of the role

Under the supervision of the Monitoring, Evaluation, Accountability & Learning (MEAL) Manager, the MEAL Specialist (Surveys & Assessments) will have overall responsibility for planning, management and execution of all surveys and assessments for the Country Operation.

This will entail, among others ensuring that all planned surveys, assessments, evaluations and research across DRC programmes are carried out and completed in a timely manner while strictly adhering to all internal and external quality standards and compliance requirements. S/he will be expected to work closely with the other members of the programme teams. S/he will also be responsible for taking the lead on conducting Baseline, Endline Evaluations, Post Distribution Monitoring (PDMs) , Post construction Surveys, beneficiary Satisfaction Surveys, Post Implementation Monitoring and other related household, FGD, KII qualitative and quantitative assessments in all relevant locations and modified as per agreement with the MEAL Manager as well as supporting DRC South Sudan Program in the designing, collection, analysis, and use of monitoring and evaluation data for programme improvement, learning, and where feasible to demonstrate evidence and impact.

Responsibilities

Quantitative & qualitative surveys

  • Take the lead on conducting Baseline, Endline Evaluations, Post Distribution Monitoring (PDMs) , Post construction Surveys, beneficiary Satisfaction Surveys, Post Implementation Monitoring and other related household, FGD, KII qualitative and quantitative assessments in all relevant locations and modified as per agreement with the MEAL Manager
  • Provide leadership and guidance in survey and assessment process, ensuring the full participation of all DRC programme sectors from planning through data collection to reporting and drawing of conclusions and recommendations.
  • Support the organisation and implementation of training for qualitative data collection (including, but not limited to, focus group discussions and key informant interviews)
  • Facilitate the recruitment and training of appropriate survey teams in each field location, training of teams and team supervisors, with the field MEAL Officer.
  • Carry out data analysis for surveys and assessments using data analysis software and produce draft assessment reports. Collate all feedback from programme staff and make edits in collaboration with the MEAL Manager.
  • As requested, conduct a ‘lessons learnt’ assessment and ‘recommendations development’ workshop following each assessment documenting key areas for improvement / amendment at the next assessment, ensure findings are used to improve the process of the next survey and create recommendations for programmes.

Development of data collection tools and methodologies

  • Working closely with MEAL Manager, technical Coordinators, Programme Managers and Area managers to design appropriate data collection tools and methodologies including ToRs, questionnaires, data entry tools, coding and upload in Kobo, etc.
  • Ensure that all the designed tools, methodologies and other MEAL activities are in line with DRC global and country level strategies, cluster’s guidelines and other humanitarian standards such as CHS and Sphere etc.
  • Ensure that high-quality data collection and analysis are undertaken in a timely manner having consideration to the ongoing issues around access and security which may be affecting particular locations.
  • Ensuring transparent, accurate and timely collection of data by administrating surveys, conducting focus groups of other participatory information collection tools as well as collecting secondary data.
  • Cross check the accuracy of data entry with the field MEAL officers and help them in data cleaning.

Management & Support

  • Contribute in developing, updating, upgrading country MEAL strategy, developing structure, process and procedures for the effective and efficient MEAL of the DRC’s ongoing programs.
  • Assisting MEAL Manager in developing MEAL plans for the ongoing projects and developing work plans for the different field sites for implementation of the MEAL activities
  • Where possible carryout field visits of the implementation sites to assess the local context, to learn about program and implementation strategies and where needed, provide support to the field teams.
  • Provide information as required to the respective technical clusters and donors in relation to humanitarian data and be proactive in alerting DRC Juba and external partners to any humanitarian data which is of concern.
  • In conjunction with the Programme managers and the MEAL Manager, ensure that each project/grant has a survey and assessment plan in place and included in all proposals and implementation plans.
  • Draw up annual survey and assessment plans with budgets and update the monthly Assessment Tracker.
  • Provide input to donor proposals and reports as required and ensure that data is correctly presented in such documents and accurately reflects the situation on the ground.
  • Conduct capacity building trainings (where needed) for the hired MEAL Officers and data collectors, as well before launching any exercise train field MEAL officers and enumerators on the data collection methodologies and tools to ensure accurate data collection

Learning and project quality

  • Support in the development and operationalization of a knowledge management and learning strategy for collecting, analyzing and summarizing knowledge and learning, and ensuring the integration of knowledge and learning into ongoing and future programming.
  • Support MEAL and programme teams to better document and integrate knowledge and learning in their daily activities through support in the development of appropriate tools, guidance notes and of work, education and integration towards a sustainable future.

In this position, you are expected to demonstrate each of DRC’ five core competencies:

  • Striving for excellence: You focus on reaching results through the Regional team both to position DRC and ensure excellence in all deliverable.
  • Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
  • Demonstrating integrity: You act in line with DRC’s vision and values.

Moreover, we also expect the following:

Experience and technical competencies:

  • A minimum of 5 years of direct, “hands-on” working experience in conducting surveys, assessments, research, statistical data analysis, monitoring and evaluation of emergency or resilience programmes in conflict or post conflict setting.
  • University degree in statistics or related studies
  • Experience in data collection tool through ODK – **KoBo toolbox system to design and convert the data collection tools in to ODK is desirable.
  • Experience in data management using Office, Excel, EPI-Info, PowerBI, ENA , SPSS and/or STATA. This will include hands-on experience in data capturing and coding, analysis and reporting of indicator data as well as supervising data collection.
  • Excellent interpersonal skills both verbal and written communications skills as well as strong team working skills
  • Ability to manage multiple tasks in an effective, pro-active and timely manner.

  • Proficiency in reading, writing and understanding in English is essential

  • Proficiency in the local languages (Arabic) would be an advantage

  • Organize and facilitate internal and external learning events and participate in the development of MEAL plans, as well as project kick-off, review and closure meetings.

  • To carry-out any other duties and/or responsibilities assigned by immediate supervisor within the scope of organizational priority.

Desirable qualifications

  • An understanding of the South Sudan context.
  • Self-motivated and able to work with a minimum of guidance and supervision;
  • Experience working in security-sensitive environments and enforcement of team security protocols is an asset.

Conditions

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.dk under Vacancies. This position will be placed at Employment Band – G (Non -Management).

How to apply:

Application process

​Interested? Then apply for this position by clicking on this link: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=163375&DepartmentId=19091&SkipAdvertisement=true

All applicants must upload a cover letter and an updated CV (no longer than four pages). Both must be in English. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact www. drc.ngo/jobsupport

Applications close 14th February, 2022.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In the light of this, women are particularly encouraged to apply to bridge the gender gap.**

Equal opportunities: DRC is an equal opportunities employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employee. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics

Female candidates and those from minority groups are strongly encouraged to apply.

Need further information?**

​For further information about the Danish Refugee Council, please consult our website www.drc.ngo

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Director of Research & Innovation

 FULL TIME  Comments Off on Director of Research & Innovation
Jan 122022
 

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Country: South Sudan
Organization: The Health Support Organization
Closing date: 11 Feb 2022

The Health Support Organisation (THESO) is a leading 501 (3) (C) registered South Sudanese based international nongovernmental, non-profit organisation dedicated to saving lives and relieving suffering in Low Middle Income Countries (LMICs). Our mission is to implement evidence-based, culturally Sensitive, innovative projects promoting health, according to perceived public health needs and priorities as understood through quality research. THESO 2030 strategy is contributing to achieving global strategies 2030 Sustainable Development Goals 3, 4 and 6 set targets and beyond in LMICs. To establish well-performing sustainable health system, Education system, and WASH system in developing countries, THESO is working with governments, UN Agencies and other stakeholders to achieves resilience and sustained outcomes through continuous improvement of the four sectors of Health, Nutrition, Education, WASH and Research.

Context and Background

THESO has been working in South Sudan since mid 2008, and currently runs 4 field programme offices across Africa. THESO strategic plan (2021 – 2025) includes expansion of its programme to other countries, deepen its working relationship with host governments & partners at all levels, develop a gradual exit strategy to allow the smooth transfer of specific facilities to government, and support affected people with emergency response, recovery and resilience programmes. The primary focus of THESO South Sudan programme is integrated healthcare, Education, WASH, and community based and health facilities-based management of malnutrition. The special emphasis is given to maternal and child health care services. Using our expertise, we support aid workers and strengthen existing services. We build resilience by helping societies at risk of future disasters, to be better prepared.

We believe that everyone has the right to access and utilise free public health services with dignity. We believe good health is fundamental to transforming societies in transition that’s why THESO is a Force for Health to build healthy communities.

THESO is seeking to recruit a Director of Research & Innovation for its South Sudan programme to be based in Juba South Sudan.

The Director of Research & Innovation serves as an integral policy leader for the organisation, working with the Chief Executive and policy team in shaping and executing THESO’s policy vision. The position is primarily responsible for overseeing and coordinating the policy research of the organisation, supervising the policy staff, leading quality control efforts, developing policy reports on topics not covered by other members of the policy team, and assisting organizational leadership in the development and execution of THESO’s research and advocacy agenda.

The Director off Research & Innovation must be adept at research and analysis and possess excellent writing, editing and oral communication skills. The director must be organised, a problem solver, self-directed, and demonstrate leadership and initiative, while at the same time being a committed team player. The position requires political savvy, a keen understanding of major public policy issues facing developing countries and strong leadership and project management skills.

Supervisor: ​The Research Director reports to the Chief Executive.

Duties & Responsibilities

  1. Policy Research Coordination and Quality Control

  2. Coordinates development of THESO’s policy research agendas and work plans, working in conjunction with the Chief Executive and policy staff.

  3. Develops and maintains systems to support research coordination and goals. Manages the research process and keeps products on track for release dates determined in partnership with THESO leadership.

  4. Reviews and edits all policy reports and fact sheets produced by policy staff, as well as other materials such as blogs, testimony and talking points as needed.

  5. Reviews all materials developed by policy staff to ensure methods and findings conform to THESOstandards for qualitative and quantitative research, asking for changes or additional documentation from policy staff when needed.

  6. Works with THESO leadership to identify new research and analysis opportunities and to further develop THESO policy agenda.

  7. Public Policy and Advocacy

  8. Provides technical assistance and support when need is identified and/or requested.

  9. Assists the Chief Executive in developing and executing THESO advocacy and legislative agenda.

  10. External Relations

  11. Takes a leadership role in work with partner organisations around key policy issues, primarily but not limited to issues not covered by other policy staff members.

  12. Serves as a leading resource and liaison to local, state and national partner organisations.

  13. Other

  14. Provides technical and other assistance for other THESO staff members in general and for newly hired policy analysts.

  15. Participates in various THESO internal meetings, including those related to program planning, resource utilization, and scheduling.

  16. Performs other duties as assigned related to the mission of NJPP or to support coalition partners, funders, or other stakeholders.

Core Competencies

  1. Staff Management and Mentoring

  2. Builds meaningful partnerships with analysts, interns and other staff.

  3. Nurtures relationships with diverse backgrounds, value systems, needs and wants.

  4. Assists, supports, and encourages others in identifying difficulties, prioritising tasks, defining goals and producing positive results.

  5. Shares expertise and provides informal advice and developmental feedback.

  6. Supports THESO’s team environment.

  7. Maintains a genuine interest in facilitating the personal and professional growth of team.

  8. Strategic Leadership and Agility

  9. Holds a clear vision of policy agenda and goals that is shared by leadership and staff.

  10. Demonstrates ability to lead policy team toward those goals.

  11. Anticipates trending issues and potential opportunities and consequences accurately.

  12. Can juggle complex and occasionally shifting timelines.

  13. Works constructively with THESO leadership and board.

  14. Quantitative/Qualitative Skills

  15. Analyzes and clearly documents data to make comparisons and draw conclusions.

  16. Identifies cause and effect relationships to solve complex problems.

  17. Identifies opportunities to visualize data and/or present analysis creatively to expand potential reach and impact.

  18. Effectively reviews work of policy analysts to probe for data discrepancies, logical inconsistencies or suggest alternatives approaches to analysis.

  19. Written Communications and Editing

  20. Prepares written documentation to transfer technical information about concepts, situations, products, services or results to diverse audiences.

  21. Is able to organize, express and communicate ideas in a clear, succinct, accurate Duties and convincing manner through a variety of communication settings and styles. c. Improves reports, fact sheets and other written materials developed by policy team through substantive suggestions and light copy editing.

  22. External Communication and Presentation Skills

  23. Clearly and effectively conveys information, both verbally and visually.

  24. Is effective in a variety of formal presentation settings: one-on-one, small and large groups, with peers, direct reports and to the media.

  25. Is effective both inside and outside the organization on both cool data and hot and controversial topics.

  26. Interpersonal Communications

  27. Demonstrates adaptive and effective communications suitable for a wide range of audiences.

  28. Actively listens to seek clarification and understanding.

  29. Open to considering other viewpoints.

  30. Uses diplomacy and tact.

  31. Can be counted on to hold things together during tough times, can handle stress.

  32. Priority Setting and Problem Solving

  33. Spends time on what’s important.

  34. Quickly zeros in on the critical few and puts the trivial many aside.

  35. Eliminates roadblocks and creates focus.

  36. Probes all sources for answers, looks beyond the obvious.

  37. Re-prioritizes projects to incorporate additional demands without difficulty.

  38. Internal and External Political Savvy

  39. Understands the political environment, management priorities, staff roles and responsibilities and grasps external factors impacting the organisation.

  40. Identifies when issues need to be shared and discussed with other members of policy team, THESO leadership and/or external partners.

  41. Perceives organizational and political sensitivities and acts accordingly.

  42. Understands different people’s attitudes about power and politics and adapts personal approaches for optimal influence.

  43. Networking/Relationship building/Collaboration

  44. Works cooperatively with others, inside and outside the organisation, to accomplish objectives to build and maintain partnerships, leverage information, and achieve results.

  45. Identifies, organizes, facilitates and /or sustains mutually beneficial partnerships and alliances with internal and external stakeholders.

  46. Maintains positive and productive relationships.

  47. Works with others to share information and achieve goals.

How to apply:

Interested applicant can submit her/his curriculum vitae, application letter and supporting documents to THESO by email to: info@theso.org while copying jeff@theso.org

THESO is an equal opportunity employer and women candidates are encouraged to apply

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Program Manager

 FULL TIME, Hoteles  Comments Off on Program Manager
Dec 112021
 

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Country: South Sudan
Organization: Jesuit Refugee Service
Closing date: 21 Dec 2021

Jesuit Refugee Service – South Sudan

PROGRAM MANAGER

Location: Maban, Upper Nile State South Sudan **

Application Closing Date: 21st December 2021

Position opened to: Internationals and nationals with at least 5 years continuous experience working with an international NGOs has a program manager and with large institutional donors and having project management is highly desirable.**

Salary Range & Benefits: To be discussed with successful candidate

About JRS:

Jesuit Refugee Service (JRS) is an international Catholic organization, with a mission to accompany, serve and advocate on behalf of refugees and other forcibly displaced persons to promote healing, learning, and self-determination. JRS currently operates in 56 countries and has worked in South Sudan since 2011.

Operational Context/Role

The successful candidate will be based in Maban County, Upper Nile to manage, coordinate, and monitor project activities and relationships with partners and other project stakeholders to lead the implementation of the Maban project. JRS will draw from evidence-based approaches to identify appropriate, effective practices in areas of education and psychosocial support to strengthen the capacity of students and teachers and bolster the wellbeing of marginalized peoples. The incumbent for this position will bring strong project management skills and deep knowledge of holistic education and integrative psychosocial practices. The incumbent will ensure that JRS delivers high-quality programming and impact under this project.

Roles and Key Responsibilities

● Support Coordinators in managing and implementing all activities throughout relevant project cycles – project design, start-up, implementation, and close-out – to ensure efficient and effective implementation in line with JRS program quality principles and standards, donor requirements, and best practices. Ensure project teams and partner staff use the appropriate systems and tools.

● Contribute to high-quality project design incorporating project management standards and MEAL methods, appropriate to scope, context, and technical requirements. Coordinate planning of activities to ensure integration of program interventions and efficiency in implementation.

● Contribute to creating and maintaining the proper conditions for learning. Help establish a safe environment for the sharing of ideas, solutions, and difficulties and the capacity to detect, analyse and respond to challenges. Promote accountability, learning and knowledge management as part of the implementation of the MEAL policy.

● Assure strong budget management, monitoring and reporting activities through the project cycle – start-up, implementation, and close-out – in line with JRS program quality principles and standards, donor requirements, and good practices.

● Facilitate the design of JRS Maban frameworks and plans, including resource mobilization strategies to optimize the impact of programming interventions in line with regional and agency strategic priorities.

● Effectively manage talent and supervise as needed. Manage team dynamics and staff well-being. Provide coaching, tailor individual development plans, contribute to the recruitment process of project staff, and complete performance management for direct reports. Identify training opportunities and facilitate as necessary.

● Coordinate with JRS Maban Project Director and Technical Coordinators to ensure appropriate budgeting and efficient use and stewardship of project resources; ensuring all deliverables are met on time and to a high standard.

● Coordinate the identification, assessment and strengthening of appropriate partnerships and the appropriate application of partnership concepts, tools, and approaches.

● Contribute where needed in the business development cycle to ensure quality proposals per agency and donor standards.

Basic Qualifications

● Bachelor’s Degree required. Master’s Degree in international studies or in the field of development, economics, or business would be a plus.

● Minimum of 5 years of work experience in project management, ideally in the field of education or protection, and employment with an NGO.

● Relevant grant management experience, experience with USG and other institutional donors a plus. Experience with budget management desired.

● Experience working with stakeholders at various levels and strengthening community partnerships including capacity building for stakeholders and staff.

● Experience analyzing data and contributing to evaluation reports.

● Ability to contribute to the development of and feedback on technical proposals.

● Experience working on conflict sensitivity and gender mainstreaming projects a plus.

● Able and suited to living simply and working in a strategic but responsive way in a remote, complex location.

Knowledge, Skills, and Abilities

● Critical thinking and creative problem-solving skills with ability to make sound judgement.**

● Strong relationship management skills and the ability to work effectively with local stakeholders.**

● Proactive, results-oriented, and service oriented.**

● Attention to details, accuracy, and timeliness in executing assigned responsibilities.**

Agency-wide Competencies

Rooted in the mission, values, and guiding principles of JRS to fulfill responsibilities and achieve results:

● Works with integrity, promotes accountability and stewardship.

● Develops talent.

● Multi-cultural sensitivities and commitment to building right relationships.

● Continuous improvement and innovation with a strategic mindset.

Supervisory Responsibilities: Sector Coordinators

Key Working Relationships:

Internal: Project Director, Programs Officer, Country Director, Operation teams, MEAL Officer, Education Coordinator and team, Mental Health / Psychosocial Coordinator and team

External: Donor representatives, UNHCR program team, Partner agencies in Maban, Government officials; other stakeholders as defined

How to apply:

Please send your CV and a cover letter that indicates what skills and experience you have that meets the criteria and your availability. The CV (maximum 3 pages) should include contacts (phone and email) for three professional referees. Please note that only official email addresses for referees will be accept. Kindly send the application to sds.recruit@jrs.net by 5pm South Sudan local time closing date 21stDecember 2021 or hand delivery to JRS-Juba, South Sudan office in Tomping next to India Embassy**.**

PLEASE NOTE: due to urgent need to fill this vacant position, we will be reviewing the application as we receive. Only candidates who apply by the deadline and who can demonstrate experience of overall strategic program management processes should apply, this position is open to Internationals and nationals with at least 5 years continuous experience working with an international NGOs and with large institutional donors and knowledge of project management is highly desirable. only short-listed candidates will be contact and only candidates who reached to final oral interview will be inform of interview outcome. Female candidates are highly encouraged to apply.

Commitment to Child Safeguarding:

JRS is committed to the safeguarding of children (under 18 years) who encounter with JRS South Sudan personnel and volunteers in all JRS South Sudan works. All JRS-South Sudan Staff are expected to comply with JRS Child safeguarding Policy and Procedures in this regard and to sign a declaration of commitment to this effect.

Commitment to Protection of Sexual Exploitation and Abuse (PSEA):

JRS-South Sudan takes the protection of sexual exploitation and abuse (PSEA) serious, and all the JRS-South Sudan personnel and volunteers are expected to comply with the JRS-PSEA policy and to sign declaration of commitment.

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Project Support Manager

 Diseño Grafico, FULL TIME  Comments Off on Project Support Manager
Dec 082021
 

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Country: South Sudan
Organization: Medair
Closing date: 7 Mar 2022

Role & Responsibilities

The Project Support Manager is responsible for the daily support of Pibor-based staff and for the general support to facilities in Pibor and ensures that the project continues to run effectively in terms of supplies, storage and base management. This role oversees Human Resources, Finance and Logistics.

Project Overview

To reduce the morbidity and mortality of displaced populations and acutely vulnerable host communities in South Sudan through the provision of emergency nutrition and health services in Greater Pibor Administrative Area.

Workplace & Working Conditions

Field based position in Pibor, South Sudan.

Starting Date / Initial Contract Details

January 2022. Full time, 24 months.

Key Activity Areas

Base Management

  • Ensure smooth running of Pibor base including line managing base support staff to ensure the effective running of the compound. Manage and track expenditure of Pibor base budget by ensuring spending is in accordance with time frames and adjusts spending. Coordinating the routine maintenance of base infrastructure and equipment, repairing items.
  • Development and implementation of robust systems designed to ensure the physical security of the base and to prevent the theft of Medair assets and equipment and the fraudulent use of Medair resources.
  • Welcoming and briefing new Medair staff and visitors (external / Medair visitors) to the base, arranging and ensuring they have all the information needed for their stay (e.g. base layout, security, local information, domestic arrangements, etc.)

Logistics

  • Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, warehousing, equipment and fleet. Ensure that logistics staff follow the Medair procurement procedure, donor regulations on procurement, maintaining both a hard and soft copy system of all procurement documents.
  • Ensure transport procedures are being followed in the daily management of fleet and drivers including servicing of vehicles and always having spares available for vehicles, Boats and for the generators used in the project.
  • Planning weekly staff movements considering staff and fleet availability and programme requirements, ensuring the most efficient use of Medair resources.
  • Ensure Medair warehouse procedures are followed both at the Pibor Warehouse and at all field sites where stock is stored. Liaising with external contacts, such as landlords, utility companies, local tradesmen and contractors, service providers, etc, ensuring services are delivered on time, on budget and to an acceptable standard.

Finance

  • Manage the Project Support Officer and supervise all financial activities to ensure all cash management needs, reporting deadlines, salary payments are timely and internal and external audit requirements are met.
  • Ensure all internal financial controls are in place and that Medair and donor guidelines are followed.
  • Work with the Project Managers and the Project Coordinator in the preparation and development of budgets for support and shared costs. Act as finance officer during times of absence for the Project Support Officer.

Human Resources

  • Oversee the Human Resource management function at the project site, supervising the Project Support Officer and supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc. Represent Medair to all local ministries and commissions, in relation to labour issues.
  • Ensure line managers are supported by Juba as necessary on disciplinary action and grievance procedures, ensuring that the correct procedures are followed and records are kept in accordance with Medair guidelines and local labour laws. Provide line managers with trainings, advice, mentoring and coaching on performance management procedures for their team.

Administration & Compliance

  • Draw up, manage and periodically review contracts between Medair and external suppliers, ensuring they remain valid and relevant and that the terms and conditions are followed.
  • Submit accurate and timely internal reports as required by field management and GSO and contribute on request to external reports, with a focus on equipment/assets and supplies, in particular.
  • Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly fashion and are routinely and punctually shared in the filing (archive) system.
  • Implement anti-corruption and fraud measures, in line with Medair policies and the applicable donor procedures.

Communication

  • Coordinate with relevant authorities (e.g. government ministries, local authorities, UN agencies, etc.) and other NGOs, as applicable, on matters relevant to Medair operations in the area.
  • Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.
  • Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of base-related activities and requirements.

Staff Management

  • In collaboration with PC and PMs, recruit necessary support staff to support programme activities adequately.
  • Ensure capacity building by adequate orientation to Medair systems and procedures, ongoing on-the-job training and peer training. Actively train and coach staff on living out the seven values of Medair.
  • Develop a recruitment strategy that allows for growth in the support departments. On occasions contract and work with casual labour or contractors (including hiring, co-ordinating workload and payment) to achieve specific, time-bound tasks.
  • Set performance objectives for direct report and ensuring that all other programme support staff have performance objectives set and reviewed at the end of probation and then every six months.
  • Hold regular team meetings with the assigned programme support staff, reviewing team and individual objectives and ensuring team members are kept informed of issues relevant to their work.

Quality Management

  • Promote and use Medair e-library and other operating procedures with support staff, ensuring that all standardised formats are used and guidelines are followed.
  • Review, develop and implement systems to improve transparency and to detect and ultimately prevent loss or fraud. Carry out regular inspections and spotchecks, both on systems and ongoing work, to ensure the best use of Medair assets.

Security Management

  • Adhere to existing security procedures and contribute to continued review/adaptation of these.
  • Be the Security Focal Point for Pibor when the PC is absent.
  • Provide support in managing security incidents as required, including the writing of relevant incident reports.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • Degree in relevant subject such as Logistics / Management / Business Administration or equivalent professional / technical qualification.
  • Strong working knowledge of English (spoken and written).

Experience

  • Two years post-qualification experience in a management position, preferably in a relief environment.
  • Capacity to work under pressure and manage personal stress levels.
  • Able to cope with basic living conditions in the field and during field trips.
  • Team-player with good interpersonal skills. Committed to team-building & able to support other team members.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.

How to apply:

Please ensure you are fully aware of the:

a) Medair organisational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices

c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).

d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page.

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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SIDA Conflict Analysis in Juba, Rumbek and Pibor

 Finanzas, FULL TIME, Recursos Humanos  Comments Off on SIDA Conflict Analysis in Juba, Rumbek and Pibor
Nov 242021
 

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Country: South Sudan
Organization: Oxfam
Closing date: 6 Dec 2021

Building resilience through gender and conflict sensitive approaches to education, skills development and sustainable livelihoods in South Sudan
Terms of Reference
Conflict Analysis
November 2021
BACKGROUND
With Swedish development assistance funding, Oxfam is implementing the “Building Resilience through gender and conflict sensitive approaches to education, skills development, and sustainable livelihoods in South Sudan’’ project which has started in July 2021 to May 2025 in Juba, Rumbek and Pibor.
The project overall aim is to Improve resilience through gender and conflict sensitive education and skill-based solutions for sustainable livelihoods among the target girls, boys, women and men. This will be done through:

  1. Ensuring that conflict-affected adolescents, youth, women and men have improved knowledge and skills through safe, quality and gender responsive education and skills development and
  2. Strengthening inclusive participation and gender responsive local leadership to ensure resilient education systems and sustainable livelihoods.
    The project is going to be implemented in coordination with local partners (including with others to be identified): National Education Coalition (NEC), Serving and Learning Together (SALT) in Pibor, Disabled Association for Rehabilitation and Development (DARD) in Rumbek, amongst others.
    In late 2019, Oxfam undertook a Gender and Conflict Analysis exercise in Pibor, with a view to informing Oxfam’s partnerships and programming. In light of the changing humanitarian situation, including displacement patterns, recent inter-communal violence as well as flooding (and expected future flooding) and the current food security situation, Oxfam is looking for a consultant to undertake a conflict analysis to identify dynamics and trends, as well as emerging opportunities or challenges to inform Oxfam and partners project intervention under the Sida project (and more broadly) in Juba, Rumbek, and Pibor.
    PURPOSE AND OBJECTIVES
    Purpose:
    The key purpose of this consultancy is to undertake a conflict analysis to increase the project’s understanding of the causes and dynamics of conflict(s) in areas where the project will operate in Juba, Pibor, Rumbek as well as its impact on Oxfam and partner operations. The analysis will provide input and
    2
    will shape how the project effectively engages in conflict sensitivity/Do No Harm programming at the community level that are within the scope of the project. It will also help better understand relevant conflict dynamics from a gender perspective. In addition to that the analysis will identify the capacity gap and capacity building needs within Oxfam and its partners for delivering effective conflict-sensitive programming in the targeted locations.
    .
    Specific Objectives:
    • To conduct a context analysis and analyze the potential effect of the conflict at national and subnational level on Oxfam and its partners program delivery and its consequences on its target group specially, women, girls, men and boys. The analysis will provide a detailed analysis of the conflict related factors, including the relationship to climate change and floods, and with key recommendations on minimizing the effect of those factors and ways forward on how the project can be further improved to better respond to the emerging needs of the external context;
    • To review the conflict dynamics, hotspots, and trends in conflict drivers and triggers, key players and the effect on the community at national, states and in the project locations;
    • The analysis will ensure a better understanding relevant to conflict dynamics from a gender perspective and at the level of programme implementation;
    • Deepen understanding of the effectiveness of Oxfam’s conflict sensitivity approach and to ensure that its programs do not exacerbate the current conflicts and any way; through analysis of the current approach and recommendations for addressing the gaps including identification of the entry point;
    • To identify potential synergies and opportunities to inform mainstreaming conflict sensitivity and interventions reinforce or support social cohesion, reduce triggers of violent conflict, and to begin to address structural causes of conflict within the scope of current programs and approaches;
    • To map the current capacity and assess the training needs of Oxfam staff and partners for conflict-sensitive program delivery based on the Do No Harm principle, that can impact positively on the current conflict;
    • Identify and train the staff on a tool for integrating conflict analysis into the project within reasonable frequency and based on the requirements of the project.
    Scope:
    The consultancy work will be focused on; in-depth examination of the conflict, its characteristics, causes and dynamics, its impact on the project and its target groups, identify potential opportunities for conflict-sensitive/peace-building initiatives within the current programs. Including the organization capacity assessment and the training needs analysis for design and delivery of a conflict-sensitive programming, with comprehensive conflict analysis report. The analysis will be carried out in Juba, Pibor and Rumbek.
    METHODOLOGY
    A detailed methodology, including the design of data-collection tools and formulation of specific questions will be developed by the consultant. But it is expected that the consultant will carry out the analysis
    3
    according to the ToR and will include necessary tools and exercises to meet study objectives. Some of these tools and areas of enquiry include, but are not limited to, the following:
    • Desk research including a secondary literature review of existing conflict analysis undertaken by Oxfam (such as Gender Analysis of Pibor) and other actors, as well as other relevant documentation and project documents;
    • Conduct Key informant interviews and Focus Group Discussions as relevant including consultations with Oxfam staff, local authorities; traditional leaders and religious leaders, elders, and chiefs; women from across the community; young people (male and female) from across the community; IDPs and refugees; partner organizations; and other INGOs, UN, and national NGOs/civil society actors present.
    The consultant will draw on relevant existing tools as appropriate, including if relevant Saferworld’s gender analysis of conflict toolkit1.
    The Sida Programme Manager will be responsible for overall management of the assignment and will be responsible to facilitate and utilize the work of consultant for the analysis. For broader discussion and deeper analysis, a reference group consisting of the Area PMs in Pibor and Rumbek, IBIS staff, or staff from other relevant units will be established and will be engaged and convened as per the needs for discussion, ideas and suggestion during the analysis period.
    OUTPUTS AND DELIVERABLES
    • Inception report containing a detailed conflict analysis methodology with accompanying analysis workplan and data collection tools.
    • Presentation of the analysis of results and recommendations at meeting with country team, partners, and IBIS colleagues and agree on key actions that can be integrated as part of the project’s conflict-sensitivity action plan.
    • Comprehensive conflict analysis report that contains an in-depth examination of conflict, its characteristics, causes, dynamics and consequences for women, men, girls and boys (including marginalized groups) at the national and state levels as well as the project locations.
    Including the following:
    ➢ Conflict scenarios and a conflict map that might affect programme delivery and target groups including key recommendation on mitigation and adaptation measures;
    ➢ Assessment report of potential synergies and opportunities for mainstreaming conflict sensitivity and recommendations that can be integrated as part of the project’s conflict-sensitivity action plan;
    ➢ Capacity needs assessment report of Oxfam and partner staff with recommendation on the need for specific training and other action required for conflict-sensitive programme delivery to maximize the impact of the project in targeted locations;
    1 https://www.saferworld.org.uk/resources/publications/1076
    4
    ➢ Recommendations for tools to make conflict analysis/accessibility assessment as on-going process of the project;
    ➢ Gathering of documentary materials relevant to conflict in South Sudan and to the project.
    DURATION AND PROPOSED SCHEDULE
    The conflict analysis is expected to take place during December-January 2022 for the duration of 25 days.
    No.
    Deliverable
    Duration
  3. Desk review of relevant data
    Deliverable: inception report (including data collection tools)
    3 days
  4. Data collection Juba, Pibor, Rumbek
    13 days
  5. Data analysis and report write up
    Deliverable: First draft study report shared to Oxfam for comments
    5 days
  6. Meeting to present the main findings to the country team, partners, and IBIS colleagues and agree on key actions that can be integrated as part of the project’s conflict-sensitivity action plan.
    1 day
  7. Deliverable: Final study report based on comments received
    3 days
    Payment schedules:
  8. 30% upon submission of an inception report, 1 week (5 working days) after signing of the contract. This report will outline in detail the key scope of the work and detailed study methodology; data collection tools; a work plan/schedule of tasks designating a team member with the lead responsibility for each task and deliverable (output).
  9. 30% at submission of a draft report to Oxfam by the consultant.
  10. 40% upon submission of final conflict analysis report in the agreed upon structure.
    ETHICAL CONSIDERATIONS
    The data collection activities involved in this study will be based on ethics of in research principles including free consent, no harm, justice and beneficence. This is reinforced by Oxfam’s responsible data handling policy2. Considering the risk and sensitivity in culture and context, we will attempt to maintain gender balance in enumerators to ensure and arrangement of same sex speaking to respondents. All respondents will be provided with a consent form. It will describe the main survey objectives, probable time that will be taken, benefits and harm (if any), protection of confidentiality, who will use the data and confirmation of voluntary consent. Respondents will also be entitled to stop responding or participating in the survey at any time during administering of the questionnaire.
    2 Responsible Data Management (RDM) is about treating the data that we collect with respect and upholding the rights of respondents – people whose data we collect. RDM focuses on treating respondents with respect and dignity and ensuring that we always act in their best interests. www.oxfam.org.uk/responsibledata
    5
    CONSULTANT QUALIFICATIONS
    The conflict analysis consultancy assignment is open to International/national expert consultants, with specialist knowledge and research expertise in conducting conflict analysis. The consultant will have the following experience and qualifications:
    • Postgraduate degree in social science, sociology, political science and peace building, or any other related field, PhD level desirable;
    • Significant experience of conducting conflict analysis and/or research on conflict and its causes or approaches to conflict transformation;
    • Sound theoretical knowledge of development theory and/or experience of project management for an NGO or UN agency in delivering humanitarian and development projects;
    • Previous experiences of practicing participatory methods for conducting research and planning;
    • Professional experience of working in South Sudan, with a clear understanding of traditional forms of social organization and systems of local governance, as well as official systems of local administration;
    • High level of competence in the English language and either of the local languages including Arabic, Dinka and Murle desirable;
    • Strong communication skills, with the ability to communicate detailed concepts clearly and concisely both in writing and verbally. DOCUMENTATION AND INFORMATION REQUIRED
    The consultant should present:
    • CV with relevant experience and background for the assignment and the following information
    • A technical proposal with detailed response to the TOR, with specific focus on addressing the scope of work and methodology to be used (including the selection of KIIs and FGDs), as well as including a workplan
    • Detailed budget indicating consultancy fee per day, all costs included (transportation, accommodation, data collection etc.)
    • Two examples of studies/reports similar to this assignment
    • Three references, of which one should be related to the work
    • The consultant shall submit ONE (01) copy of technical and ONE (01) copy of financial proposal in electronic form or in a single envelope. The technical and financial proposals should be clearly marked and should include the name and detailed contact of the consultant/ firm. All costs should be quoted in USD and will remain valid up to sixty days (60) from the day of proposal submission

How to apply:

The application, including all required information, is to be submitted by email to jubaquotations@oxfam.org.uk at the latest by 6th of December 2021.

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REACH Senior Assessment Officer (Multi-Sector Needs Assessment)

 FULL TIME  Comments Off on REACH Senior Assessment Officer (Multi-Sector Needs Assessment)
Nov 162021
 

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Country: South Sudan
Organization: IMPACT Initiatives
Closing date: 3 Dec 2021

We are currently looking for a REACH Senior Assessment Officer to lead the Multi Sector Needs Assessment (MSNA) in South Sudan.

Supervisor: REACH Deputy Country Coordinator**

Title: REACH Senior Assessment Officer**

Location: Juba**,** South Sudan**

Contract duration: 12 months

Start date: ASAP

BACKGROUND ON IMPACT AND REACH

REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its fields of intervention.

COUNTRY PROFILE

IMPACT, through its own activities, or through REACH, has been implementing programming in South Sudan since 2012. Responding to the Sudan Border Crisis, REACH initially engaged through coordinated information management support – in the form of refugee camp mapping and service provision analyses, thematic assessments, and multi-sectoral needs assessments – in Maban County, Upper Nile State and Pariang County, Unity State. IMPACT was engaged by DFID to provide a series of impact evaluations of their BRACE programming across Greater Bahr el Ghazal and Upper Nile States in 2013; a programme with run for two years, included 5 total assessments, and touched a total of more than 20,000 households.

Immediately following the conflict of December 2013, REACH expanded its programming to include the IDP response, participating in Initial Rapid Needs Assessments of conflict affected areas, providing mapping and monthly service provision analyses for major IDP sites around the country, and running large-scale IDP return intentions assessments. 2016 has seen the expansions of both IMPACT and REACH programming to 9 of 10 states, spanning the refugee, IDP and development responses, and covering diverse activities such as cross border port monitoring, assessments of hard to reach areas, flood mapping and vulnerability analysis, market monitoring and supply chain analysis, analysis of tensions and conflicts over access to natural resources. Anno 2021, REACH programming is covering all ten states and has expanded its programming, including a nation-wide multi-sectoral needs assessment, AAP (accountability to affected population), and conflict sensitivity.

IMPACT and REACH programming will focus on integrating ongoing assessments into a common data stream, expanding the geographic scale of activities, connecting information streams to surrounding countries that are impacted by events in South Sudan, and continuing to adopt a beneficiary-centric approach to data collection that puts that needs of affected populations, and the return of information to them, at the centre of our work.

REACH is working closely with OCHA to implement a multi-sector needs assessment to support the 2022 Humanitarian Needs Overview (HNO). In 2021 and beyond REACH South Sudan is looking to expand information support to the humanitarian response in coordination with the clusters and in several key inter-sectoral areas. Key strategic aims are to enhance reliability of country wide household level data, enhance sectoral coverage and enhance advocacy capacity through strengthened data collection and information targeting via the MSNA/FSNMS+ structure.

POSITION PROFILE

IMPACT is seeking an experienced candidate with recent experience implementing qualitative and quantitative research, but who also possesses a strong understanding of beneficiary-centric qualitative approaches.

Under the supervision of the REACH Deputy Country Coordinator (DCC) in South Sudan, the REACH Senior Assessment Officer (SAO) will be responsible to implement the MSNA in South Sudan, including its preparation, implementation, analysis, presentation and follow-up. The MSNA, known in South Sudan as FSNMS+ (Food Security and Nutrition Monitoring Survey) serves to inform the People in Need (PiN) calculations and severity analyses made for Humanitarian Needs Overviews, thereby providing guidance to humanitarian actors and donors. It is also a key source of data for the entire Humanitatian Programme Cycle (HPC) as well as the Integrated Food Security Classifications (IPC). The SAO will also be responsible for contributing to and organizing related logistics, partner coordination, reporting and finance requirements related to the MSNA and also to the strategic development of REACH in South Sudan. The position is based in Juba, South Sudan, with possible travel to field locations where appropriate.

SUMMARY OF RESPONSIBILITIES

The SAO will report to REACH DCC and will be responsible for the implementation of REACH MSNA in South Sudan. The management of the REACH MSNA assessment will include oversight of research and data collection processes country wide and will include extensive external engagement with NGO, UN and government partners. Under the overall guidance of the REACH SSD Country Coordinator and REACH DCC, the SAO will be required to coordinate with REACH field teams country-wide, provide oversight of technical development of REACH MSNA methodology, tools and support in the review process of all REACH MSNA products drafted as part of the assessment. In close collaboration with the RM; the senior assessment officer will also ensure timely and relevant dissemination of all REACH MSNA products at the county, state and/or country level; and provide strategic input into the overall programmatic direction of REACH in country.

The REACH Senior Assessment Officer shall be responsible for:

· In coordination with the REACH DCC, design and implement REACH MSNA assessment strategy and methodology within South Sudan, country-wide;

· Assist in development of strategy for MSNA household level data collection in hard to reach areas of South Sudan;

· Management of REACH assessment and field staff to ensure a smooth and timely implementation of the assessment

· Ensure the writing of timely and accurate MSNA assessment reports and factsheets;

· Liaise with all REACH SSD units for expert input on necessary stages of the research cycle including research design, implementation and analysis.

· Extensive external engagement with other partners involved with the MSNA/FSNMS+ process including research design, implementation and analysis.

· Supporting the development/revision of MSNA assessment / programme strategies, reports or new proposals;

· Overseeing development of capacity in all staff contributing to the MSNA but the MSNA AO in particular.

· Liaising with programme staff of ACTED departments to ensure close coordination and information sharing is maintained particularly in the operational aspects of the MSNA;

· In coordination with REACH DCC, external representation of REACH with Donors, Partners and the wider Aid Community through clusters and sectoral working groups;

1) ASSESSMENT MANAGEMENT AND COORDINATION

Objective 1.1: Management of MSNA assessment process

The Senior Assessment Officer is responsible for designing the methodology and tools used for the MSNA in close collaboration with other units within the REACH SSD mission as well as external partners including OCHA, clusters and government. He/she will manage the planning, implementation, and follow-up of all MSNA related activities and communications conducted in country.

The Senior Assessment Officer shall manage logistics, financial, administration and HR processes (alongside relevant field staff) directly related to the MSNA and liaise accordingly with the relevant ACTED counterpart. He/she is responsible for the implementation and oversight of FLAT procedures related to the MSNA.

Objective 1.2: Implementation

The Senior Assessment Officer is responsible for overseeing the implementation of the MSNA, providing support to the development of assessment, database and GIS tools for the MSNA with the relevant REACH SSD unit, or in some cases with external partners. This will specifically include, designing of data collection tools (household survey, focus groups, and more); development or review of sampling methodology; contributing to data collection procedures and set up of the analysis phase.

Objective 1.3: Coordination

The Senior Assessment Officer is responsible for the timely and accurate preparation of narrative and financial reports related to MSNA activities in country through close liaison with the Project Development and Finance departments where appropriate. The Senior Assessment Officer shall liaise with other IMPACT Officers in the mission and throughout IMPACT Initiatives’ and ACTED’s networks to provide and receive support in the expansion of IMPACT globally.

2) REACH REPORTING

Objective 2.1: MSNA Assessment Reporting and contribution to the HPC

The Senior Assessment Officer is responsible for consolidating and providing oversight for all analyses and conclusions from each assessment into REACH MSNA or joint FSNMS+ products such as MSNA Bulletin factsheets, reports and briefs using standard formats. He/she will liaise with Geneva and GIS/DB Specialists in order to represent data in interactive web map or static map format, as relevant. The Senior Assessment Officer is responsible for following the designated timeline of reports to be submitted to project partners and donors. He/she must supervise and ensure the writing of timely and accurate assessment reports and factsheets, ensuring the quality and accuracy of technical information provided as well as the confidentiality and protection of collected information. This will include extensive collaboration with other partners involved with the MSNA/FSNMS+ to be able to contribute to country-wide response coordination systems. This will include ensuring that MSNA data, outputs, products and reports contribute to aid coordination and planning and add to the general base of knowledge in the country for all organisations working in the areas. The Senior Assessment Officer will also store, organize and disseminate assessments, project documents and best practices among partners and potential partners. He/she will coordinate timely and accurate reporting to IMPACT.

3) HR MANAGEMENT

Objective 3.1: Staff Management

The Senior Assessment Officer is responsible for day-to-day management of the MSNA AO. He/she is expected to guide and direct the MSNA AO with via preparation of and follow up through work plans . The Senior Assessment Officer will be required to take the lead in the recruitment of any additional assessment staff within the MSNA project in coordination with the ACTED HR Officer as required. This will include the preparation of ToRs, observation of recruitment procedures by planning recruitment needs in advance, and undertake interviews.

In addition, the Senior Assessment Officer will be required to liaise widely within the mission in order draw upon the expertise across the unit for various phases of the MSNA research cycle. They will be responsible for communicating to various members of each unit well in advance and for organizing with them realistic contributions to the MSNA.

Objective 3.2: Internal Capacity Development and implementation stage

The Senior Assessment Officer will ensure that all field teams are comprehensively briefed on the objective, expected outputs and that the overall implementation strategy of the MSNA during the implementation stage. He/she will ensure that project/field staff are given training and complete all the necessary documentation in in line with program requirements set by IMPACT.

4) REPRESENTATION

Objective 4.1: External Coordination

Regular representation of REACH in cluster and multi-sector meetings/ FSNMS+ technical working groups in country and follow-up on technical issues identified. This specifically will include liaising with external partners to identify potential for improvements to the methodology, research design, implementation and analysis. This will be key to the successful implementation of the project as it is a joint collaborative effort with clusters, OCHA and other UN agencies and government.

The Senior Assessment Officer will potentially represent REACH vis-a-vis current and potential donors and communicate relevant information to the REACH DCC and Country Coordinator as it related to the MSNA. He/she will participate in inter- NGO meetings and those of UN agencies and any other relevant inter-governmental institutions at the national or provincial level.

More generally, the Senior Assessment Officer is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of IMPACT’s mandate, ethics, values and stand-point with regard to other actors.

ACCOUNTABILITY TO COMMUNITIES AND BENEFICIARIES

The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner throughout the duration of the MSNA. Due attention must be paid to ensuring that communities are adequately consulted and informed about MSNA objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every REACH/IMPACT staff member.

REQUIREMENTS

· Excellent academic qualifications, including a Master degree in relevant discipline, or a Bachelor degree and working experience in relevant discipline;

· At least 2 years of relevant working experience in humanitarian settings;

· Confidence with external engagement

· Excellent analytical skills;

· Excellent communication and drafting skills for effective reporting;

· Excellent interpersonal and team management skills;

· Ability to operate in a cross-cultural environment requiring flexibility;

· Familiarity with the aid system, and understanding of donor and governmental requirements;

· Prior knowledge of the region an asset;

· Fluency in English required;

· Ability to operation Microsoft Word and Excel;

· Ability to operate SPSS, related statistical programming, and/ or GIS an asset;

· High level of autonomy and willingness to spend time in field locations if required;

· Ability to work independently.

CONDITIONS

· Salary defined by the IMPACT salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

· Additional monthly living allowance provided in country by IMPACT’s partner ACTED Food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)

· Transportation costs covered, including additional return ticket + luggage allowance Provision of medical, life, and repatriation insurance + retirement package

How to apply:

Please apply on the following link: https://www.impact-initiatives.org/work-with-us/vacancies/reach-senior-assessment-officer-multi-sector-needs-assessment/

click here for more details and apply