correspondence | Job Offers in South Sudan

Humanitarian Affairs Officer, P4 Job ID #153776

FULL TIME, Ingenieria Sanitaria, Ambiental, Mercadeo, Servicio al Cliente Comments Off

Apr 172021

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Country: South Sudan

Organization: UN Office for the Coordination of Humanitarian Affairs

Closing date: 29 May 2021

Org. Setting and Reporting

This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This Job Opening is being advertised for the position of Humanitarian Affairs Officer and is located in Bor, with OCHA South Sudan. The Humanitarian Affairs Officer reports to the Deputy Head of Office in Juba, South Sudan.

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer will be responsible for the following duties:
• Serves as a senior policy officer; advise on overall policy direction on specific issues; and, more generally, reviews and provides advice on a diverse range of policy issues related to safeguarding humanitarian principles and ensuring the effective delivery of humanitarian assistance and the linkages with other related areas (e.g. human rights).
• Prepares policy position papers for review.
• Monitors, analyzes and reports on humanitarian developments, disaster relief/management programmes or emergency situations in assigned country/area; develops and maintains a “watch list” of countries with potential for humanitarian crisis.
• Leads and/or participates in large, complex projects, to include disaster assessment or other missions; coordinates international humanitarian/emergency assistance for complex emergency/disaster situations; ensures necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); prepares situation reports to the international community, apprising of situation to date and specifying unmet requirements of stricken countries.
• Assists in the production of appeals for international assistance; ensures the proper use and spending of donor contributions channeled through OCHA.
• Assists member states in capacity-building for handling emergency situations; develops country-specific indicators for countries of concern in collaboration with area experts and ensures the subsequent monitoring of these indicators; recommends actions based on the analysis of pertinent information.
• Initiates and coordinates activities related to technical cooperation and technical assistance projects in disaster response and disaster response preparedness; formulates project proposals and relevant project documents; provides technical support to field work; reviews and clears project reports for submission to governments.
• Analyzes and assists in introducing new technologies for disaster warning/management.
• Organizes and prepares studies on humanitarian, emergency relief and related issues; organizes follows-up work, including interagency technical review meetings to support policy development work and decision-making on important issues; and ensures the implementation of recommendations emanating from relevant studies.
• Assists or leads, as appropriate, in the preparation of OCHA reports, studies, background papers, policy guidelines, correspondence, presentations, background papers, policy guidelines, parliamentary documents, etc.; with respect to the latter, takes the lead in providing support and information to relevant councils or other entities on specific issues.
• Partners with other humanitarian agencies to plan and evaluate complex humanitarian and emergency assistance programmes; helps ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these activities, including gender-related considerations.
• Establishes and maintains contacts with government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc.; ensures appropriate mechanisms to facilitate collaboration and exchange of information both in and outside the UN system, including on early warning and contingency planning, etc.
• Serves as the primary focal point on specific topics or policy-related issues; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues.
• Organizes and participates in work groups, meetings, conferences, consultations with other agencies and partners humanitarian and emergency relief-related matters.
• May participate in planning and preparation of unit Sub-office budget and work program.
• Provides leadership and work direction to assigned work team, and/or mentors and supervises the work of new/junior officers.
• Performs other duties as required.

Competencies

• PROFESSIONALISM: Knowledge of wide range of humanitarian assistance, emergency relief and related humanitarian issues. Conceptual and strategic analytical capacity, to include ability to analyze and articulate the humanitarian dimension of complex issues that require a coordinated UN response. Demonstrated problem-solving skills and judgment in applying technical expertise to resolve a wide range of complex issues/problems. Knowledge of region or country of assignment, including the political, economic and social dimensions. Ability to negotiate and to influence others to reach agreement. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian affairs and knowledge of the institutions of the UN system. Demonstrated ability to complete in-depth studies and to formulate conclusions/recommendations. Ability to relate humanitarian affairs issues and perspectives, including gender issues, to political, economic, social and human rights programmes in affected country/region. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• TEAMWOK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• JUGDMENT & DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required.
Five (5) years of experience in humanitarian affairs or related area at the international level is required.
Humanitarian experience in the field (actual setting where a mission or project is being implemented) in emergency situations (complex emergency or natural disaster) is required.
Experience in the UN Common System is desirable.
Experience in the region is desirable.

Languages

French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment to this position is limited to a finite period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover note.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 July 2020, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Cuba, Democratic People’s Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Japan, Kiribati, Kuwait, Lao People’s Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Timor-Leste, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply:

Apply Here

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Programme Support Officer

FULL TIME, Informatica Comments Off

Mar 232021

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Country: South Sudan

Organization: International Organization for Migration

Closing date: 1 Apr 2021

Position Title : Programme Support Officer Duty Station : Juba, South Sudan

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, three months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 01 April 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

Under the overall guidance of the Chief of Mission and the direct supervision of the Programme Coordinator, the incumbent will be responsible to support both the Chief of Mission and the Programme Coordinator with external stakeholders liaison and planning of meetings and events, managing and ensuring follow-up to external commitments, collecting relevant data and information from different IOM South Sudan units for purpose of donor reporting, project development and external representation, information management and production including donor reports, and workflow management. The Programme Support Officer’s tasks will include:

Core Functions / Responsibilities:

Chief of Mission Support

Support the Chief of Mission in managing core workflow and outputs on a timely basis, ensuring that the COM is able to execute his duties and responsibilities and is prepared for all meetings.
Draft briefs and talking points as required.
Ensure that all follow-up from meetings is logged, followed-up upon and concluded.
Maintain the COM agenda including travel agenda and proactively communicate changes and anticipate and respond to scheduling conflicts. Organize all relevant internal and external stakeholders’ meetings and events for COM particularly with donors, other UN agencies, and government counterparts and ensure events are prepared and organized to the highest professional standards.
As required, participate in those meetings and events and take minutes, and facilitate two-way communication between senior management and PMs and focal points from relevant units.
Liaise with external stakeholders as required and ensure maintaining of good relations in this regard.
Review reports, correspondence and other documents that are submitted to the COM for review and/or endorsement. Draft correspondence and other documents as needed.

Program Support Unit (PSU)

Facilitate intra-Mission coordination in supporting the development and consolidation of inputs for information requests from Headquarters, Regional Office, other IOM missions and external partners including donors, Government, partner agencies and implementing partners.
Support development of project proposals, concept notes, briefs/info sheets, sit-reps and other donor updates including the collection of information and data from the different IOM South Sudan Units for this purpose.
Support with the information flow within the IOM South Sudan mission
Organize all relevant internal and external stakeholders’ meetings and events for PSU particularly with donors, other UN agencies, and government counterparts and ensure events are prepared and organized to the highest professional standards.
As required, participate in those meetings and events and take minutes.
Liaise with external stakeholders as required and ensure maintaining of good relations in this regard.
Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, Law, International Relations or a related field from an accredited academic institution; or

• University degree in the above fields with two years of relevant professional experience.

Experience

• Experience in assisting management with workflow management, organisation of meetings and events with external stakeholders and documentation management and review;

• Experience in supporting the production of information products including but not limited to donor reports and project proposals and concept notes; and,

• Experience in liaising with external stakeholders including but not limited to other UN agencies, donors and senior government officials.

Skills

• Planning and organization skills;

• Knowledge of Microsoft suite products, particularly Word, Excel, and PowerPoint; and,

• Ability to coordinate with both external and internal stakeholders.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French, Spanish and/or local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 01 April 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 19.03.2021 to 01.04.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: CFA 2021 13 Programme Support Officer (UG) Juba, South Sudan (56904231) Released

Posting: Posting NC56904232 (56904232) Released

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Humanitarian Affairs Officer (two posts), P3 Job ID #150835

FULL TIME, Ingenieria Sanitaria, Ambiental, Leyes / Abogados Comments Off

Mar 022021

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Countries: Somalia, South Sudan

Organization: UN Office for the Coordination of Humanitarian Affairs

Closing date: 27 Mar 2021

Org. Setting and Reporting

These positions are located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within each actor can contribute to the overall response efforts. OCHA’s mission is to mobilize and coordinate effective and principles humanitarian action in partnership with national and international actors to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions.
This job opening is being published for two positions in OCHA Somalia and OCHA South Sudan. Under the overall supervision of the Deputy Head of Office, the Humanitarian Affairs Officer reports to the Humanitarian Affairs Officer/Head of Field Coordination.

Responsibilities

Within delegated authority, the Humanitarian Affairs Officer will be responsible for the following duties:
•Monitors, analyzes and reports on humanitarian developments, disaster relief/management or emergency situations in assigned country/area.
•Organizes and prepares studies on humanitarian, emergency relief and related issues; organizes follow-up work, including interagency technical review meetings to support policy development work and decision-making on important issues.
•Engages with both humanitarian and development stakeholders to promote disaster risk reduction and the New Way Of Working.
•Participates in large, complex projects, to include disaster assessment or other missions; assists in the coordination of international humanitarian/emergency assistance for complex emergency/disaster situations and in ensuring the necessary support (e.g. staff, funding, specialized equipment, supplies, etc.); drafts situation reports to the international community, apprising of situation to date and specifying unmet requirements of stricken countries.
•Partners with other humanitarian agencies to plan and evaluate humanitarian and emergency assistance programmes and help ensure that latest findings, lessons learned, policy guidelines, etc. are incorporated into these activities, including gender-related considerations.
•Manages / Assists in the production of appeals for international assistance; ensures the proper use and spending of donor contributions channeled through OCHA.
•Establishes and maintains contacts with government officials, other UN agencies, non-governmental organizations, diplomatic missions, media, etc.
•Undertakes and provides support to technical assistance and other field missions, e.g. participates in field trips to undertake in-depth reviews of specific country coordination mechanisms.
•Prepares or contributes to the preparation of various written reports, documents and communications, e.g. drafts sections of studies, background papers, policy guidelines, parliamentary documents, briefings, case studies, presentations, correspondence, etc.
•Serves as the primary focal point on specific topics or policy-related issues; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues.
•Reviews and provides advice on policy issues related to safeguarding humanitarian principles and ensuring the effective delivery of humanitarian assistance.
•Organizes and participates in work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters.
•Provides guidance to, and may supervise, new/junior staff.
•Ensures implementation and mainstreaming of cross cutting issues, including centrality of protection and gender.
•Performs other duties as required.

Competencies

•Professionalism: Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required.
Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is required.
Experience in the UN Common System is desirable.
Experience in the region is desirable.

Languages

French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

These positions are funded for a period of one year. Extension of the appointment is subject to extension of the mandate and the availability of the funds.
Staff members are subject to the authority of the Secretary-general and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their
careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.
Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

No Fee

How to apply:

Apply Here

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Finance and Administration Officer

FULL TIME Comments Off

Jan 122021

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Country: South Sudan

Organization: CBM

Closing date: 26 Jan 2021

Main objective of the role:

As the Finance and Administration Officer, the job holder is responsible for supporting the Finance and Operations Officer in implementing the overall accounting and financial control, administrative and procurement systems for the smooth and effective functioning CBM Country Office.

We are looking for someone who will

· Ensure efficient payments and disbursements according to approved policy and procedures

· Ensure expenses are authorized and processed in accordance with agreed procedures for both CBM and donors.

· Supervise management of petty cash on a rolling imprest management system

· Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with financial manual and procurement regulations.

· Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded.

· Receive and assess Financial reports from Partners and ensure compliance with the Grant Agreement and CBM financial manual requirements

· Receive and assess audited financial statements including Management letter from Partners and ensure compliance with CBM financial requirements and Global Accounting Standards.

· Follow up on issues raised by auditors in the Management Letter from Partners to ensure resolution

· Procure audit services in accordance with procurement policy and procedures

· Manage the audit assignment as directed by the Finance and Grants Specialist.

· Ensure up to date registration of CBM in the Country

· Ensure proper functioning of front Office Operations including written correspondence

· Ensure operation of Procurement system according to policy guidelines

· Ensure up to date records are maintained including leave, staff personal records

· Ensure proper payroll administration and accounting

· Ensure an effective time sheet management

· Ensure all staff benefits are managed according to Human Resource Handbook guidelines, e.g. Medical, Staff Insurance, Pension, social security, travel insurance among others

We are looking for someone who has

· Bachelor degree in Commerce, Finance, Accounting or procurement

· At least 5 years accounting experiencing in a busy office

· Proven work experience as a Finance & Administration Officer or similar role

· Hands-on experience with accounting software, i.e. QuickBooks

· Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)

· Good understanding of bookkeeping procedures & double entry

· Time-management and organization skills

· Confidentiality

How to apply:

Application Procedures:

Candidates with the required profile and proven experiences, who meet these qualifications, are invited to submit via e-mail, a meaningful letter of motivation, stating why he/she wishes to work for CBM, CV, three professional references and salary expectations to recruit.nairobi@cbm.org

Application deadline: on 26th January 2021 by 5:00pm

The future job holder will adhere to CBM’s values and commits to CBM’s Code of Conduct and Safeguarding Policy.

CBM encourages persons with disabilities who meet the qualifications to apply for this position. For further information about CBM’s inclusion policy, please visit our Resources & Publications section at http://www.cbm.org

Only short-listed candidates will be contacted.

Thispositionis local and subject *to local employment and immigration laws. The job will be based in Juba.***

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Project Support Officer

Diseño Grafico, FULL TIME, Informatica, Recursos Humanos Comments Off

Dec 182020

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Country: South Sudan

Organization: International Organization for Migration

Closing date: 30 Dec 2020

Position Title : Project Support Officer

Duty Station : Juba, South Sudan

Classification : Professional Staff, Grade P1

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 30 December 2020

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates
Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Present in Southern Sudan since 2004, IOM has 8 offices across 6 states and employs over 340 staff. IOM currently implements a range of humanitarian assistance, transition and recovery, border management and migration health initiatives in South Sudan, in co-operation with government and humanitarian partners as well as local communities. IOM has capacities in conflict analysis as well as monitoring of forced displacement/population movement, expertise in community engagement, and service delivery across the humanitarian-development continuum.

South Sudan is in a critical transition period. Following the signing of the Revitalized Agreement for the Resolution of Conflict in South Sudan (R-ARCSS) on 12 September 2018, and the more recent formation of the transitional government, the country is facing an unprecedented opportunity to start to recover from the effects of protracted conflict and humanitarian crisis. The ceasefire has been tenuously holding in most parts of the country, allowing previously displaced populations to return home. Towns that had been devastated by previous waves of fighting started to witness renewed activity, raising hopes for development and growth in the aftermath of years of war.

It is against this backdrop that the World Bank has selected IOM as an implementing agency for the Enhancing Community Resilience Project (ECRP) that seeks to address an immediate need for basic services in selected areas of the country and strengthen local institutions capacity to better manage inter-communal tensions and resources and deliver on the dividends that the R-ARCSS supplies.

Working together with United Nations Office for Project Services (UNOPS), IOM will be involved in establishing, constructing, and promoting the sustainability of community infrastructure and services. IOM will be responsible for engaging the local communities and ensuring that decision-making processes comport with standards and best practices for community driven development. The ECRP is planned as a three-year initiative starting in September 2020.

Under the overall supervision of the Programme Coordinator (ECRP), the direct supervision of the PSU Coordinator, and in close collaboration with the supporting departments, the successful candidate will assist in supporting specific project implementation and reporting activities of ECRP in line with donor’s expectations and requirements. S/he will assist in supporting the development and implementation of the ECRP communications and social media plan and will contribute to the preparation and organization of meetings and other ECRP initiatives.

Core Functions / Responsibilities:

Review and propose edits of ECRP donor reports in compliance with donor regulations and obligations.
Assist in drafting specific elements of ECRP project narratives, work plans, logical frameworks, results matrices, and other project-related documents in close coordination with relevant units, as required.
Monitor and update various processes in IOM’s Project Information and Management Application (PRIMA), including results monitoring, reporting, project revision, etc.
Consolidate and analyze data on ECRP programme implementation and indicators in order to provide inputs for the preparation of interim and final donor reports as well as mission, regional and Headquarters periodic and activity-specific reports, as may be required.
Compile background information, draft supporting schedules, and coordinate the collection and verification of project documents and data to support the implementation of specific project components or phases.
In close coordination with the PSU Coordinator, assist in liaising with relevant authorities, United Nations agencies, nongovernmental organization and other stakeholders as required.
Assist in the implementation of visibility actions related to the ECRP project in close coordination with the Media & Communications Officer.
Under close supervision, provide inputs to support the development and implementation of the ECRP Communication Plan, which includes the use and management of social media tools, periodic newsletters, stories and other relevant communications.
Support the enhancement of social media platforms for ECRP activities by drafting news updates and updating existing text.
Maintain accurate and pertinent records of all correspondence, project development and reporting files and administration information.
Provide general administrative and logistical support for the preparation and organization of conferences, meetings, trainings and other events, communication and liaison with donors, counterparts, and the Government.
Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Communications, Political or Social Science, Business Administration,

International Relations, Law, or a related field from an accredited academic institution; or • University degree in the above fields with two years of relevant professional experience.

Experience

• Experience in project development, implementation or management;

• Experience in liaising with government actors on national and international level;

• Experience in liaising with international organizations, preferably in the UN context;

• Experience in research, drafting/writing, and monitoring project or donor reports;

• Experience in managing data, online communications and social media channels;

• Direct experience in the region is a distinctive advantage.

Skills

• Ability to draft correspondence and communicate effectively in English;

• Knowledge of donor funding mechanisms, reporting requirements and procedures, and project implementation;

• Knowledge of traditional and social media;

• Ability to work with Microsoft Word, Excel, PowerPoint and Publisher;

• High level of professionalism and ability to work under pressure and adhere to strict deadlines in a complex and fast changing environment;

• Strong interpersonal skills and ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;

• Demonstrated gender awareness and gender sensitivity; and• Knowledge of international agencies like the UN an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French, Spanish and/or a local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 30 December 2020 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 17.12.2020 to 30.12.2020

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2020 283 Project Support Officer (P1) Juba, South Sudan (56779652) Released

Posting: Posting NC56779653 (56779653) Released

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Senior Human Resources Officer

FULL TIME Comments Off

Oct 312020

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Country: South Sudan

Organization: Dorcas Aid International

Closing date: 3 Nov 2020

We are Dorcas and we desire justice, both for people and their communities, so that they flourish. We strive for lasting change for those who live in poverty, are excluded, or are caught in a crisis.

We are a Christian organization and we work prayerfully. We value entrepreneurship and are ready to go off the beaten track. We desire to partner with everyone who shares our mission. We have country offices in Eastern Europe, Africa and the Middle East.

Dorcas has been operating in South Sudan since 2009. Currently we are implementing projects in FSL, nutrition, WASH, vocational training and entrepreneurship in Western Bahr El Ghazal (Wau and Jur River) and Warrap (Gogrial West). Dorcas South Sudan is a self-implementing organization, but we also work closely together with national implementing partners. Our main office is located in Wau.

Dorcas South Sudan is looking for an English-speaking, South Sudanese, for the position of:

Senior Human Resources Officer
(Stationed in Wau, Western Bahr El Ghazal State)
Starting date: as soon as possible
Duration: 12 months, renewal subject to performance and funding

Key Result Areas
The Senior HR Officer will lead the Human Resources practices and objectives that will provide an employee-oriented, high performance team culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment & selection and ongoing development of staff.

The Senior HR Officer is responsible for the implementation of Dorcas’ HR-policy and ongoing improvement of HR policies and procedures. This includes, but is not limited to recruitment, HR-files management, performance management, linking and relation with government authorities and ensuring adherence to relevant labour laws and policies.

The Senior HR Officer is a member of the management team.

Education, professional work experience and other qualifications

Bachelor’s degree in Human Resources Management or Business Administration. A Master’s degree will be an added advantage.
Minimum of 5 years HR experience in a similar (senior) position.
Excellent knowledge of the South Sudan labour laws.
Proven experience in the development of HR policies & procedures, recruitment & selection and performance management.
Excellent planning, analytical and information seeking skills.
Proactive, flexible, problem solver and team player.
Advanced knowledge of Microsoft Office.
Good oral and written communication skills in English, with the ability to initiate and draft correspondence.
Personal qualities of integrity, credibility and interpersonal and cultural sensitivity.
Settled character with ability to cope with stressful, delicate and possibly dangerous situations.
Being a Christian, adhering to the Christian identity of Dorcas.
Full support for the vision and mission of Dorcas.

What we offer

Working environment with scope for professional and personal development.
Being part of a dedicated, motivated and intercultural team.
Dorcas offers a gender sensitive working environment.
A competitive salary that takes into account the qualification and experience of the candidate.

How to apply:

If you believe that your qualifications meets the requirement of the position above, kindly submit your application (including CV, academic credential, copy of your Nationality ID or passport, and contact details of 3 previous supervisors) by email to vacancies@south-sudan.dorcas.org before 3 November 2020. Please indicate clearly the post you are applying for, in the subject of your email and application documents.

Preference is given to South Sudanese Nationals, also South Sudanese in diaspora are encouraged to apply. Only shortlisted candidates will be contacted for further selection processes.

All staff is required to sign and adhere to the Dorcas Code of Conduct including Child Safeguarding (following guidelines of PSEA- Protection against Sexual Exploitation and abuse). Recruitment is subject to successful completion of all applicable background checks, including references and criminal record checks. You can find the Dorcas Code of Conduct at our website: https://www.dorcas.org/approach/

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Senior Human Resources Officer

FULL TIME Comments Off

Oct 212020

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Country: South Sudan

Organization: Dorcas Aid International

Closing date: 3 Nov 2020

We are Dorcas and we desire justice, both for people and their communities, so that they flourish. We strive for lasting change for those who live in poverty, are excluded, or are caught in a crisis.

Dorcas South Sudan is looking for an English-speaking, South Sudanese, for the position of:

Senior Human Resources Officer
(Stationed in Wau, Western Bahr El Ghazal State)
Starting date: as soon as possible
Duration: 12 months, renewal subject to performance and funding

The Senior HR Officer is a member of the management team.

Education, professional work experience and other qualifications

Bachelor’s degree in Human Resources Management or Business Administration. A Master’s degree will be an added advantage.
Minimum of 5 years HR experience in a similar (senior) position.
Excellent knowledge of the South Sudan labour laws.
Proven experience in the development of HR policies & procedures, recruitment & selection and performance management.
Excellent planning, analytical and information seeking skills.
Proactive, flexible, problem solver and team player.
Advanced knowledge of Microsoft Office.
Good oral and written communication skills in English, with the ability to initiate and draft correspondence.
Personal qualities of integrity, credibility and interpersonal and cultural sensitivity.
Settled character with ability to cope with stressful, delicate and possibly dangerous situations.
Being a Christian, adhering to the Christian identity of Dorcas.
Full support for the vision and mission of Dorcas.

What we offer

Working environment with scope for professional and personal development.
Being part of a dedicated, motivated and intercultural team.
Dorcas offers a gender sensitive working environment.
A competitive salary that takes into account the qualification and experience of the candidate.

How to apply:

Preference is given to South Sudanese Nationals, also South Sudanese in diaspora are encouraged to apply. Only shortlisted candidates will be contacted for further selection processes.

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Policy LINK – South Sudan Accountant

FULL TIME Comments Off

Mar 102020

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Country: South Sudan

Organization: DAI Global

Closing date: 20 Mar 2020

Summary

Position: Policy LINK – South Sudan Accountant

Location: Juba, South Sudan

Contract Name: USAID/Feed the Future Policy Leadership, Interactions, Networks and Knowledge (Policy LINK or LINK)

Status: Long Term Technical Assistance

Start Date: On/around May 1, 2020

Supervisor: South Sudan Country Lead

Project Background

The five-year (2019 – 2024) Feed the Future Policy Leadership, Interactions, Networks and Knowledge (Policy LINK or LINK) project will strengthen the capacity of local actors and institutions to lead and manage the agricultural transformation process and contribute effectively and collectively to improved, broad-based food security policy outcomes.

Specifically, the program aims to strengthen food security policy systems by investing in and reinforcing productive human and social capital and developing strategic partnerships that help bring these innovations and capacity investments to scale in order to achieve a critical mass of local actors with the ability and opportunity to effect positive policy change through collective action.

Position Objectives

The South Sudan Accountant will oversee each step of the field project finance cycle for the LINK South Sudan office, including estimating cash needs, requesting and processing weekly wire transfers from Bethesda, processing payments to goods and service providers, and recording financial transactions and preparing regular financial reports. S/he will ensure that all financial transactions are documented in compliance with DAI policies and procedures.

S/he will be expected to liaise with operations and technical points of contact in the LINK South Sudan office, the East Africa regional team in Nairobi, and remotely based as well as home office staff in Bethesda/Washington.

S/he will continually reinforce LINK’s agreed-upon core purpose and principles, and ensure all decision-making is rooted in the purpose and principles. S/he will contribute to a learning environment in which personal and team growth is supported, with a shared understanding that the “team” always comes before the “individual.”

Responsibilities

The Accountant will be responsible for the following for the LINK East Africa office:

Day to day financial management:

· Ensure timely and proper accounting of all project transactions in Dynacom/Financial Accounting System (FAS), using the correct codes and expenditure types;

o Transactions may include but not be limited to staff advances, goods/service provider invoice payments, payroll, and statutory remittances.

· Ensure the project finance filing system including invoices, correspondence, backup procurement documentation, and client files are scanned on a monthly basis and organized according to DAI policies for easy reference during internal and external audits;

· Ensure that financial activities (i.e. payments for goods and services received) are carried out in compliance with DAI policies as well as local laws; and

· Proactively monitor all financial activities, as well as any technical issues with DAI financial reporting tools/systems, and flag challenges to the East Africa finance team for action.

Regular financial reporting:

· Weekly wire requests for funds transferred from DAI/Washington to the LINK South Sudan bank account;

· Bi-weekly field finance expenditure reports generated from Dynacom/FAS and uploaded to Oracle;

· Monthly bank reconciliations;

· Monthly accruals and commitments report submitted to the East Africa Finance & Operations Director;

· Monthly scanning and storage of verified finance vouchers in project Sharepoint folder; and

· Statutory remittance reports submitted by designated deadlines.

Bank relationship management:

· Serve as the primary point of contact with the designated Juba bank, ensuring regular updates are received, exchange rates are favorable, and working relations are strong.

Coordination with other LINK staff:

· Support South Sudan team members to track actual activity expenses compared to projections;

· Participate in relevant cross-cutting project meetings such as those focused on office startup and closedown, sharing financial updates;

· Communicate regularly with East Africa finance team (Finance & Operations Director as well as Finance Manager), DAI/Washington and remotely based LINK staff with finance and operations responsibilities to exchange information relevant to day-to-day management as well as periodic internal/external audits as needed.

Reporting

The Accountant will report to the LINK South Sudan Country Lead, with a dotted line of reporting to the East Africa Finance Manager who will provide regular guidance and support. The East Africa Finance and Operations Director will also receive regular finance updates from the South Sudan Accountant.

Supervisory Responsibilities

The Accountant will not have any supervisory responsibilities.

Qualifications

Education:

· A university degree in finance, business management, public administration, or other relevant field;

Work Experience:

· A minimum of 3 years of work experience on donor-funded programs (USAID preferred), with progressive responsibility in financial management;

· Preference for experience supporting fast-paced donor-funded programs focused on resilience, livelihoods, food security, capacity development, or similar technical areas.

Skills:

· Attention to detail;

· Effective communication with colleagues and stakeholders located within South Sudan as well as in Kenya and other LINK offices – a strong capacity for remote collaboration is required;

· Ability to balance competing priorities and information shared by colleagues, policy and procedure manuals, stakeholders, etc. and carry out well-informed financial management decisions;

· Good English and Arabic writing and speaking.

How to apply:

Application Instructions

To apply, please visit: https://fs9.formsite.com/daisuppliers/fn7h026brt/index.html

Candidates will be required to answer certain qualifying questions before uploading their CVs and cover letters to the application form for consideration.

Only candidates who are shortlisted for interview will be contacted. No email inquiries please. The deadline for applications is March 20, 2020.

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South Sudan: Administration Senior Assistant

Diseño Grafico, FULL TIME Comments Off

Oct 052019

Organization: UNOPS
Country: South Sudan
Closing date: 24 Oct 2019

Background Information – Job Specific

Under the guidance and supervision of the Country Director and Representative the Senior Administration Assistant to the Country Director provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Senior Administration Assistant to the Country Director may take routine decisions on administrative processes based on clearly established guidelines. In performing her/his work, the Senior Administration Assistant to the Country Director promotes a client, quality and results-oriented approach.

The Senior Administration Assistant to the Country Director works in close collaboration with, Communications, Support Services, Programme and Project staff in the Country Office, as well as with staff of other UN agencies to exchange information and ensure consistent service delivery.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Functional Responsibilities

The Senior Administration Assistant will be based in Juba and reports to the Country Director who provides broad supervision and guidance. The role is responsible for managing South Sudan Country Office Director Front Office, closely working with all units within UNOPS SSCO, Establish and maintain contacts and liase by telephone or emails, seeks advise from Communications Officer, Partnership Advisor, HoP and HoSS, Register and review correspondences and make all necessary arrangements for the SSCO Director.

Functions / Key Results Expected

Manages the SSCO Director’s front office, including appointments and daily schedule; assists in following up with tasks and activities, and maintains an up-to-date schedule of appointments and activities including UN Country Team, UN Liaison Team and Security Management Team meetings; ensures relevant background documentation and talking points are made available for meetings and events as required; makes arrangements for and receives visitors; liaises to address official requests and telephone calls concerning the work of the SSCO Director;
The Senior Administration Assistant is required to work closely with all units within UNOPS SSCO, including personnel in the field and projects, to follow up on a wide range of issues relating to the functioning of the front office of the SSCO Director;
Establishes and maintains contacts, and liaises by telephone and/or email, with representatives and officials from partners, permanent missions; government ministries, international organizations, and research and academic institutions, as required;
Drafts, formats, registers and dispatches official correspondence for the review of SSCO Director, as well as SSCO Head of Programme and Head of Support Services, as relevant and required; assists SSCO Director with timely review, approval and signing of correspondence and administrative documents; follows up and reports on the status of correspondence and required actions;
Seeks advice from SSCO Country Director, Communications Officer, Head of Programme & Head of Support Services, as well as relevant SSCO Heads of Units to ensure that correspondence and other official and administrative documents are in line with UNOPS corporate rules, practices, work plans, and standards and templates;
Registers and reviews incoming correspondence such as messages addressed to the SSCO Director; liaises with SSCO Director’s Office and relevant personnel on correspondence, as required; advises SSCO Director on scheduling based on requests and work load; corresponds with relevant organizations to invite or decline invitations as needed; draws the attention of the SSCO Director or other relevant personnel as appropriate to matters arising; and generally ensures the smooth flow of correspondence to and from the Office of the SSCO Director;
Makes all necessary travel arrangements for the SSCO Director, liaising with hosts and counterparts, and in coordination with the Travel Unit, for visa formalities, hotel reservations and issuance of air tickets; handles programme of visits and ensures that all concerned are informed of the SSCO Director’s visit and scheduled activities; coordinates preparation of background documents for meetings and conferences (local and abroad), as well as briefing notes for consultations and visits; helps provide appreciation letters to partners for mission related support;
Assists with organization of internal SSCO management meetings, including SSCO Director’s Office meetings, and UNOPS South Sudan Office management and personnel meetings;
Under leadership of SSCO Director and Head of Support Services, supports organization of missions from UNOPS headquarters and regional office, as well as other relevant partners and officials, including scheduling of relevant meetings, preparation of relevant background documents, and logistics arrangements such as hotel reservations and transport;
Extend the same administrative and coordination support to the SSCO Officer in Charge during absence of SSCO Director; Maintains and updates the electronic and paper file archive of the SSCO Director’s front office;
Handles all sensitive issues, staff matters and confidential information considered by the SSCO Director with utmost discretion;
Monitors attendance, sick leave and annual leave of staff reporting to the SSCO Director;
Performs other duties as assigned by the SSCO Director.

Impact of Results

The key results of this position will have an impact on the overall efficiency of UNOPS in managing project operations and success in introduction and implementation of operational strategies. Strategic approach to operations management, effective and efficient project operations support, and timely and appropriate delivery of services ensure client satisfaction and overall effective delivery of UNOPS programs and projects.

Education

Minimum Secondary School Certificate/Diploma, High School Diploma with 5 additional years of relevant professional experience is required.
Technical/Professional Diploma with 3 additional years of relevant professional experience is an added advantage;
A first level University degree (Bachelor’s Degree) in International relations, Communication, Social Sciences, Business Administration, Logistics, Operations Management, Public Administration or related field with 1 additional year of relevant professional experience is an added advantage.
Masters Degree in International relations, Communication, Social Sciences, Business Administration, Logistics, Operations Management, Public Administration or related field is an added advantage.

Experience

A Minimum 5 years of relevant experience at the national level in providing Administration and / or Logistics and/or Operations and/or communication support is required;
Skills in administration support is a requirement;
Prior experience in providing administrative / executive support including travel arrangements is an asset;
Previous experience with UN is an asset;
Knowledge of UN/UNOPS financial rules and regulations, policies and procedures is an advantage;

Languages

Fluency in speaking, writing and reading English required
Fluency in another UN languages is an advantage;

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA-5
Contract duration: ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

This is a local position, therefore it is open to the nationals of South Sudan and applicants who have a valid residency work permit to work in South Sudan

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

How to apply:

HOW TO APPLY

UNOPS advertises job opportunities through an online recruitment system that helps ensure our recruitments are efficient and transparent. All applications must be submitted through this system.

Applicants can create and save a personal profile, apply for current vacancies, register for UNOPS rosters, monitor the status of an application, search for opportunities and subscribe for job alerts.

Getting started

You must create a profile on our recruitment system to apply to a vacancy or roster. This includes filling in personal information, education, experience, languages, skills and other information. This profile does not have to be completed in one go, but can be saved and updated on an ongoing basis. However, make sure that the application for a specific vacancy is submitted before the closing date.

Create your profile

Need help creating a profile? More information can be found here

https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=18591#7

Submitting an application

Once your profile is created, you can apply to specific vacancies or rosters. Please make sure that you only apply to positions for which you fulfill the requirements (education/experience/language). At this point, you may be asked to fill in further details or upload documents relevant to a particular application. Once you are done, click the ‘Submit application’ button.

As a United Nations organization, we value diversity: women are particularly encouraged to apply.

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South Sudan: Programme Assistant (C4D/Ebola), GS-5, Temporary Appointment, Juba, South Sudan, #00111530

FULL TIME Comments Off

Sep 122019

Organization: UN Children’s Fund
Country: South Sudan
Closing date: 19 Sep 2019

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, [insert tagline]

Under the close supervision and guidance of the supervisor, the programme assistant supports the respective section (s) by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

How can you make a difference?

Summary of key functions/accountabilities:

• Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.

• Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase.

• Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

• Supporting the management of administrative supplies and office equipment.

• Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.

• Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.

• Maintaining and updating a system which monitors the absence of staff.

• Preparing and maintaining records pertaining to programme planning and development for his/her respective section.

• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.

• Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

IV. Impact of Results

S/He supports the section in the compilation and coordination of key work products, ensuring deadlines are met and that established rules and procedures are followed. The support provided by the programme assistant therefore creates the strongest possible administrative platform from which the country programme can then be delivered. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities.

VI. Skills

• Thorough knowledge of UNICEF administrative policies and procedures. • Strong organizational, planning and prioritizing skills and abilities. • High sense of confidentiality, initiative and good judgment. • Ability to work effectively with people of different national and cultural backgrounds. • Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint• Strong office management skills.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.

Language Requirements: Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

The competencies required for this post are….

Core Values

Care

Respect

Integrity

Trust

Accountability

Core competencies

Communication (I)

Working with people (II)

Drive for results (I)

Functional Competencies:

Analyzing (I)

Learning & Researching (I)

Planning and organizing (I)

Following Instructions and Procedures (I)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

How to apply:

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=526303

click here for more details and apply to position

South Sudan: HR Assistant

Finanzas, FULL TIME Comments Off

Sep 072019

Organization: Action Africa Help – International
Country: South Sudan
Closing date: 25 Sep 2019

Job Summary:

The Human Resources Assistant will assist HR Officer to undertake a wide range of HR functions including compliance, administrative, recruitment including staff on-boarding, performance management, staff training and development and ensure confidentiality of all HR data and information. The HR Assistant will assist the HR Officer in the development and continuous review of the effectiveness and quality of recruitment policy, procedures and strategies to incorporate diversity and equity. She/he will assist the HR Officer in temporary and employment contracts, coordination and communications of assigned programs

KEY RESPONSIBILITIES

HR Related Administrative Functions

File documents in various staff files, ensuring coherence and ease of tracking of various documents using filing checklist.

The HR assistant shall engage in updating databases like staff list, Leave tracker, performance Management trackers, Staff ID trackers Medical Cards trackers, collect and maintain basic details for all staff.

Monitor and track leave balances such as annual leaves, Rest and Recuperation Leaves, sick leaves, Compassionate leaves and unpaid leaves and advise staff and management accordingly.

Conduct staff file audit and prepare a re documents as listed in the

AAH-I filing checklist, making sure al s are well labeled and arranged

alphabetically for easy access while ensuring all personnel documents are properly filed in their respective file folders.

Open box files for various HR administrative documents

Assist in following up of Medical Cards for staff from the insurance company

Ensure that all stationeries needed for use are requested in a timely basis

Staff Recruitment and On-Boarding

• Assist HR Officer in taking the Job advert to Ministry of Labour for approvals, follow up on approvals and thereafter in displaying adverts to the various notice boards Assist in long listing of job applications submitted in soft and hard copies for further actions by the HR Officer and recruiting manager, including updating candidate status’, sending correspondence to candidates closing out vacancies

• Assist the HR Officer to schedule and invite candidates for interviews and written tests, administer written tests and submit coded tests for grading to the recruiting managers and HR Officer.

Assist the HR Officer to inform job applicants of their acceptance or rejection for employment.

• Assist in preparation of Interview Guides

• Assist the HR Officer to develop induction schedule and ensure that the induction pack is maintained and kept up to date including coordinating all the inductions and orientations of new staff.

Check Human Resources forms (passport/Work ID Cards withdrawal, flight bookings, payroll deductions, internal applications, cash advances)

Performance Management. Compliance. Payroll and Staff Training

Assists the HR Officer with the tracking of performance reviews, update contracts, track probation dates, performance review dates and constantly ensure that the contracts database is up to date for the Organization

Assist the HR Officer to coordinate and conduct trainings at field levels, working closely with Sector Heads and Area Coordinators & Programme Managers (UNHCR & RCD&QA) and line managers to ensure all HR related trainings are undertaken, recorded and submitted for filing, reference and documentation where necessary.

Assist HR Officer in coordinating HR communications on staff performance management to ensure all HR performance management communications are undertaken and staff are aware of their status on performance management

Assist the HR Officer to develop, maintain and communicates the Human Resources Weekly Status Change report to line manager

Assist the HR Officer to liaise with the Finance Department for the monthly changes in the Payroll, including adding new staff, salary changes, designation changes, etc

Other Assigned Responsibilities

Perform any other role and responSibilities as may be assigned by the Supervisor or her Designate from time to time.

Required qualifications, competences and experience Qualification

University degree in Human Resources Management from a recognized university/ institution or Degree in Business Administration

Minimum of 2 to 4 years of experience in a similar position in a NonGovernmental Organization.

How to apply:

Application Instructions

Please send your cover letter outlining how your skills and experience meets the required qualifications and competences along with your CV to HR Department through. recruitss@actionafricahelp.org. Before 25^thSeptember, 2019.

Please note that this is a National Position.

Female candidates with the required qualifications and competences are strongly encouraged to apply. Applications will be reviewed on a rolling basis

click here for more details and apply to position

South Sudan: HUMAN RESOURCES ASSISTANT

Finanzas, FULL TIME Comments Off

Sep 072019

Organization: Action Africa Help – International
Country: South Sudan
Closing date: 25 Sep 2019

JOB OPENING: HUMAN RESOURCES ASSISTANT.

Job Title: Human Resources Assistant

Reports to: Human Resources Officer

Deadline: 25th September 2019.

Supervises: None

Duty Station: Juba, South Sudan

Job Summary:

KEY RESPONSIBILITIES

HR Related Administrative Functions

« File documents in various staff files, ensuring coherence and ease of tracking of various documents using filing checklist.

« The HR assistant shall engage in updating databases like staff list, Leave tracker, performance Management trackers, Staff ID trackers Medical Cards trackers, collect and maintain basic details for all staff.

« Monitor and track leave balances such as annual leaves, Rest and Recuperation Leaves, sick leaves, Compassionate leaves and unpaid leaves and advise staff and management accordingly.

« Conduct staff file audit and prepare are n missing documents as listed in the AAH-I filling checklist, making sure all personnel files are well labeled and arranged alphabetically for easy access while ensuring all personnel documents are properly filed in their respective file folders. Open box files for various HR administrative documents

«Assist in following up of Medical Cards for staff from the insurance company

«Ensure that all stationeries needed for use are requested in a timely basis

Staff Recruitment and On-Boarding

*Assist HR Officer in taking the Job advert to Ministry of Labour for approvals, follow up on approvals and thereafter in displaying adverts to the various notice boards

*Assist in long listing of job applications submitted in soft and hard copies for further actions by the HR Officer and recruiting manager, including updating candidate status’, sending correspondence to candidates closing out vacancies

*Assist the HR Officer to schedule and invite candidates for interviews and written tests, administer written tests and submit coded tests for grading to the recruiting managers and HR Officer.

*Assist the HR Officer to inform job applicants of their acceptance or rejection for employment.

*Assist in preparation of Interview Guides

*Assist the HR Officer to develop induction schedule and ensure that the induction pack is maintained and kept up to date including coordinating all the inductions and orientations of new staff.

*Check Human Resources forms (passport/Work ID Cards withdrawal, flight bookings, payroll deductions, internal applications, cash advances)

Performance Management, Compliance, Payroll and Staff Training

*Assists the HR Officer with the tracking of performance reviews, update contracts, track probation dates, performance review dates and constantly ensure that the contracts database is up to date for the Organization

*Assist the HR Officer to coordinate and conduct trainings at field levels, working closely with Sector Heads and Area Coordinators & Programme Managers (UNHCR & RCD&QA) and line managers to ensure all HR related trainings are undertaken, recorded and submitted for filing, reference and documentation where necessary.

*Assist HR Officer in coordinating HR communications on staff performance management to ensure all HR performance management communications are undertaken and staff are aware of their status on performance management

*Assist the HR Officer to develop, maintain and communicates the Human Resources Weekly Status Change report to line manager

*Assist the HR Officer to liaise with the Finance Department for the monthly changes in the Payroll, including adding new staff, salary changes, designation changes, etc

Other Assigned Responsibilities

*Perform any other role and responsibilities as may be assigned by the Supervisor or her Designate from time to time.

Required qualifications, competences and experience Qualification

* University degree in Human Resources Management from a recognized university/ institution or Degree in Business Administration

*Minimum of 2 to 4 years of experience in a similar position in a Non- Governmental Organization.

Application Instructions

Please send your cover letter outlining how your skills and experience meets the required qualifications and competences along with your CV to HR Department through: recruitss@actionafricahelp.org, before 25th September, 2019.

Please note that this is a National Position.

Female candidates with the required qualifications and competences are strongly encouraged to apply.

Applications will be reviewed on a rolling basis.

How to apply:

Application Instructions

Please note that this is a National Position.

Female candidates with the required qualifications and competences are strongly encouraged to apply.

Applications will be reviewed on a rolling basis.

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How to apply:

Position Title : Programme Support Officer Duty Station : Juba, South Sudan

Closing Date : 01 April 2021

Education

Experience

Skills

Languages

Notes

How to apply:

How to apply:

We are looking for someone who will

· Ensure efficient payments and disbursements according to approved policy and procedures

· Ensure expenses are authorized and processed in accordance with agreed procedures for both CBM and donors.

· Supervise management of petty cash on a rolling imprest management system

· Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with financial manual and procurement regulations.

· Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded.

· Receive and assess Financial reports from Partners and ensure compliance with the Grant Agreement and CBM financial manual requirements

· Receive and assess audited financial statements including Management letter from Partners and ensure compliance with CBM financial requirements and Global Accounting Standards.

· Follow up on issues raised by auditors in the Management Letter from Partners to ensure resolution

· Ensure up to date records are maintained including leave, staff personal records

· Ensure proper payroll administration and accounting

· Ensure an effective time sheet management

· Ensure all staff benefits are managed according to Human Resource Handbook guidelines, e.g. Medical, Staff Insurance, Pension, social security, travel insurance among others

We are looking for someone who has

How to apply:

Position Title : Project Support Officer

Closing Date : 30 December 2020

Education

Experience

Skills

Languages

Notes

How to apply:

How to apply:

How to apply:

Summary

Project Background

Position Objectives

Responsibilities

Reporting

Supervisory Responsibilities

Qualifications

How to apply:

Application Instructions

HOW TO APPLY

Getting started

Create your profile

Submitting an application

KEY RESPONSIBILITIES

HR Related Administrative Functions

Staff Recruitment and On-Boarding

Performance Management. Compliance. Payroll and Staff Training

Other Assigned Responsibilities