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Supply Chain & Operations Manager

 FULL TIME  Comments Off on Supply Chain & Operations Manager
Jul 072021
 

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Country: South Sudan
Organization: Relief International
Closing date: 6 Jul 2021

Position: Supply Chain & Operations Manager

Duration: 12 Months fixed term starting August 1st 2021.

Locations: Maban (Roving position) – South Sudan

Direct Line Supervisor: DCD – Operations

ABOUT RI

Established in 1990, Relief International (RI) is a leading global humanitarian, nonprofit organization committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with communities on the front-lines, RI innovatively bridges the gap between immediate relief and long-term community development, providing them the tools and support they need to gain self-reliance.

Summary

Under the direct line management of DCD Operations, the SC& manager shall follow RI procedures to ensure timely implementation of operations activities. This includes Planning, Procurement, Asset management, Warehouse & inventory management, Transport Distribution and compound management. Together with program managers ensures timely implementation of programs activities. This specific role also requires highly motivated person with excellent working knowledge of supply chain & logistics aspects in resolving operational critical challenges as they arise in an emergency setup.

Essential Position Responsibilities and Duties

• Deputizes DCD Operations in ensuring operational policies and SOP’s are complied with.

• Reviews files and operations periodic reports to ensure accuracy and timely submission to DCD operations.

• Leads on procurements of open tender thresholds in accordance with the approval matrix.

• In consultation with DCD operations participates in identifying gaps, conducts capacity building of operations team at field level and follows to ensure correct use of tools in an accountable manner.

• Works closely with program managers to ensure their requests are submitted on time and deliveries are also submitted within the schedule.

Warehouse Management

• Lead to ensures accountability for stocks through required periodic reporting (i.e weekly, Monthly, bi-annually and Annually) and ensure stock are well supported by applying required stock management tools in accordance with RI stock management procedures.

• Ensure staff in charge of stocks control are adequately trained and capacity build on good warehousing standards and accountability

• Ensures good warehousing & inventory management systems are implemented and storage facilities are up the standards as per RI warehousing guidelines.

Assets Management

• Supervises assets verification process in all facilities to determine existence, condition and ensure accurate updated asset register in accordance to RI asset management policies.

• Follows to ensure accountability, documentation and handover paperwork are correctly done ( I.e. Donation certificates and/or asset transfer certificates )

• Ensure that staff in charge of assets control are adequately trained and capacity build on good assets/equipment management standards and accountability.

Fleet Management

• Leads in the enforcement of optimum fleet management procedures and follows through to ensure available fleet is well documented and utilization is planned for in an effective/efficient manner.

• Ensures the fleet is maintained and serviced regularly to avoid unnecessary breakdowns.

• Supports fleet supervisors to by ensuring a well-functioning fleet system with sound fuel control mechanisms.

Informational and Technology

• Acts as the focal point for IT systems through ensuring connectivity is interrupted. Coordinated with Juba office for any outrages for quicker stabilization.

• Supports the team to troubleshoot challenges they may face with internet and/or IT equipment.

• Ensures IT equipment are well maintained and in good conditions at all times

Facilities and property Maintenance

• Under the direction of DCD ops support the Area managers to assess the facilities and identify any needs for renovation or upgrades

Other (as needed or assigned)

• Represent RI in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of RI’s mandate, ethics, values and stand-point with regard to other actors

• Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.

• Provide input to, and deliver, where applicable, training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs

• Performs any other duties as assigned by supervisor

Accountability

• Responsible to ensure that all activities are conducted in accordance with RI policies and procedures, donor regulations and local laws.

• Responsible to ensure that all allegations of breaches of the Code of Conduct by staff reporting is made in accordance with incident reporting policy.

Qualifications and Requirements

• Degree in Procurement/Supply Chain Management/Logistics or related field.

• At least 5 years of general logistics experience and at least 3 years of experience in logistics in humanitarian organizations.

• Good leadership and supervision skills.

• High computer literacy level with expected proficiency in MS Word, Excel, PowerPoint, PDF and Internet.

• Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever changing dynamic operational environment

• Excellent written and spoken English language skills.

• Strong administrative and organizational skills.

• Ability to coach others and work in a team environment with experience in conducting training.

• Excellent interpersonal skills, cultural awareness and ability to work effectively in an operational environment.

• The capability and willingness to be flexible and accommodating in sometimes difficult and challenging work situations.

• Commitment to and understanding of RI’s aims, values and principles.

DESIRABLE

Experience with recognized international NGO will be an added advantage

RI Values

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

• Inclusiveness

• Transparency and Accountability

• Agility and Innovation

• Collaboration

• Sustainability

How to Apply

Interested candidates are required to submit a detailed CV and cover letter latest by August 05th, 2021. We greatly appreciate your interest in working with RI, but we’ll only be able to contact shortlisted candidates. Due to the urgency of this role, applications will be reviewed on a rolling basis and selected candidates interviewed prior to the closing date that may appear on any of the job boards where this vacancy is posted.

How to apply:

Interested applicants please follow this link to apply;

https://phg.tbe.taleo.net/phg01/ats/careers/requisition.jsp?org=RI&cws=4&rid=1679

click here for more details and apply

Delivery of Remote Cash and Voucher Assistance skill training for NRC programme Staffs.

 FULL TIME  Comments Off on Delivery of Remote Cash and Voucher Assistance skill training for NRC programme Staffs.
Mar 122021
 

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Country: South Sudan
Organization: Norwegian Refugee Council
Closing date: 26 Mar 2021

Duties and Responsibilities:

· To modify CaLP training materials (Core CVA skills for programme staff) to facilitate a 10 days training program as leader trainer

· To use appropriate adult learning techniques and methodology during the preparation and delivery of the training

· To ensure the smooth running on a day to day basis of the training, for example checking that the photocopies and hand-outs are ready for use

· To work with and support the co-facilitator by:

1) Reviewing the training materials and allocating specific tasks to the co-facilitator in accordance to their capacity; planning the training and the sessions

2) Including the co-facilitator in daily de-briefings and ‘next day preparations

· To collect evaluation forms from participants and analyzing data to be included in the final report

· To submit any relevant documentation to NRC team. This includes but not limited to, soft copies of any new training materials developed for this training and the final report, within two weeks of completion of the training

· To develop and submit a final report by evaluating the effectiveness of the training and suggesting improvements for future trainings; to ensure input from the co-facilitator into the final report

Skills and Experience:

An experienced and CaLP certified consultant, highly skilled in facilitation of workshops and training courses is sought

Specific desirable skills are as follows:

· Have knowledge and understanding of cash transfer programming (useful and desired)

· Demonstrate experience in adult learning techniques and workshop facilitation

· Have ToT training experience (desired)

· Able to use participatory/learning in Action methodologies

· Familiar with the use of audio and visual technologies

· Familiar with the use of virtual (zoom/team link) technologies

· Excellent oral and written communication skills

· Excellent presentation skills

· Be a creative thinker, with a drive for results and strong commitment

· Have the ability to work effectively and harmoniously with colleagues and counterparts from varied professional backgrounds

· Previous humanitarian experience(essential) preferably in South Sudan or similar context (desirable)

· Strong representation skills and an ability to use different presentation styles to suit various audiences

How to apply:

Any Qualified Consultant can apply using the link bellow:

https://norwegianrefugeecouncil-my.sharepoint.com/:f:/g/personal/michael_amos_nrc_no/EpbvssJUdfpPnw9kPoB_0S8BFSxA0BzaEYMxONdT1IGV-g?e=Ir5hqN

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Interim Deputy Logistics Manager

 FULL TIME  Comments Off on Interim Deputy Logistics Manager
Jan 152021
 

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Country: South Sudan
Organization: Medair
Closing date: 13 Apr 2021

Role & Responsibilities

Support the provision of logistical support to the programme and oversees all the logistical improvements functions in the country programme. This role will cover all logistical functions in the absence of the Country Logistics Manager. This role is mainly to support, monitor and implement improvements in the country logistics programme. This role will have 20% in country travel responsibilities. It will have minimal cover for other roles in the event the responsible officers are out on leave.

Project Overview

Medair South Sudan is a multi-sector relief programme including: provision of Primary Health Care, Nutrition, Health and Hygiene Promotion, Water and Sanitation and NFI & Emergency Shelter distributions across fixed and emergency response locations throughout South Sudan. The goal is to assist in reducing morbidity and mortality in vulnerable communities in South Sudan.

Workplace & Conditions

Field based position in Juba, South Sudan. Take a look at Medair’s work in South Sudan.

Starting Date / Initial Contract Details

As soon as possible. Full time, 6 months.

Key Activity Areas

Logistics Improvement

  • Liaise with Logistics officers, PSMs, ERT Logistics Coordinator and PCs in project locations and Juba to improve Medair logistical processes by setting performance indicators and measuring outcomes.
  • Support operational tasks in checking and approving purchases.
  • Ensure audit issues raised from previous audits are implemented across all logistical functions within the country programme.
  • Cover for Logistics Manager as needed especially when Logistics Manager is out on leave. During the time this role covers for Logistics Manager Duties. Frequent visits to field locations, ERT, Jonglei, Renk and Leer to ascertain the logistical processes are executed according to Medair guidelines.
  • Promote and provide learning material for Continuous Improvement for the Logistics staff across the country programme.
  • Serve as one of the main Audit focal point in country to guard and coordinate audit concerns and implementation. Provide oversight on archiving of documents to support audit process and training respective project location focal points on archiving.
  • Continue checking Portfolio, the Warehouse Application and other Medair programme tools and software platforms for accuracy and complete information for procurement, warehouse, equipment, and information for in-country logistics. Report to Logistics Manager on the status of the information. Provide recommendation and improvement plan to improve information in these tools.
  • Serve as Asset Management Focal Point for the Country Programme.

Representation

  • Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organisation, notably through the application of Medair’s mandate, ethics and values.
  • Proactively engage with line managers in areas where there are needs of improvement as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

Staff Management

  • Ensure the assistants are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching.

Quality Management

  • Ensure Medair intranet and other operating procedures and all standardised formats are used and guidelines are followed.
  • In conjunction with relevant managers and support from Logistics Manager; review, develop and implement (as applicable) logistics systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks, both on logistics systems and on-going work, to ensure the best use of Medair assets and resources.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field.
  • Strong working knowledge of English (spoken and written).

Experience / Competencies

  • Minimum 2 years logistics and management experience in emergency or development context.
  • Experience working in a cross-cultural setting, preferably in the logistics sector.
  • Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols.
  • Advanced planning, coordination, assessment, analytical and problem solving skills.
  • Technical understanding of mechanical and communication equipment.
  • Demonstrable knowledge of rules, regulations and donor policies governing the regulatory management of procurement rules from US, EU, UN and other agencies.
  • Diplomatic, especially for working with authorities and suppliers.
  • Strong organisational abilities, excellent written and verbal communication skills.
  • Strong leadership and project management skills. Excellent interpersonal skills.
  • Able to develop and maintain effective relationships with internal and external stakeholders.
  • Capacity to work under pressure and to tight deadlines. Able to cope with basic living conditions.

How to apply:

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).

d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

click here for more details and apply

ERT – Logistics Coordinator

 Diseño Grafico, FULL TIME  Comments Off on ERT – Logistics Coordinator
Nov 282020
 

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Country: South Sudan
Organization: Medair
Closing date: 26 Feb 2021

Role & Responsibilities

Be involved in a wide variety of activities involving coordination, logistics (transport, warehousing, and procurement), security, and staff supervision. This provides valuable support to the programme staff, enabling them to focus on their core activities.

Project Overview

The Emergency Response Team (ERT) works across South Sudan in response to acute emergencies: displacement due to conflict or disasters, returnee/refugee influxes, disease outbreaks, natural disasters, and emergency level malnutrition. The ERT has teams across four sectors – Health, Nutrition, Non-Food Items (NFIs)/Emergency Shelter, and WASH, with teams often working together in field sites. Multiple emergency response sites may be active at any given time.

Workplace & Conditions

Field based position in Juba, South Sudan with some travel to field sites across the country. Take a look at Medair’s work in South Sudan.

Starting Date / Initial Contract Details

As soon as possible. Full time, 24 months.

Key Activity Areas

Logistics

  • Support logistical activities such as procurement (including procurement planning), supply chain, stock management, warehousing, transport booking and tracking, utilities in field locations, communication equipment, vehicle hire, base setup, and asset tracking.
  • Liaise with ERT Project Managers to provide effective logistical support to projects and field teams.
  • Be the point of contact between all ERT teams and Juba-based logistics positions – in particular the Supply Chain Manager, Logistics Manager, and Warehouse Manager.
  • Travel to ERT response locations and support logistics operations and needs on site including base set up, stock management, and supplier selection.
  • Ensure all activities are carried out in line with Medair guidelines and procedures and according to donor requirements.
  • Work with relevant team members and field management to ensure the security of the Medair field base(s) and of all Medair property and equipment.

Staff Management

  • Manage and work with nationally recruited staff with an emphasis on developing individual and team capacity to handle a variety of logistical tasks as efficiently and effectively as possible.
  • In the field, work with casual labour (including hiring, coordinating, and payments) to achieve specific, time-bound tasks.

Administration

  • In close collaboration with the Medair Logistics Team, meet the related administrative requirements of Medair donors, local legislation, suppliers, contractors, and any other stakeholders, so that the logistical aspects of the programme function efficiently, effectively, and with integrity.
  • Ensure a clear and transparent paper trail is in place for all logistical transactions (purchase requests, waybills, stock control, etc.), that records are kept in an orderly and timely fashion and that the filing and archive system is in line with Medair and donor requirements.
  • Contribute, as required, to the accurate and timely reporting of activities, e.g. through weekly and monthly reports.

Communication

  • Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of activities and requirements.
  • Provide training, advice, mentoring, and coaching as required to all relevant staff on logistical procedures, internal controls, and the logistical requirements of donors.
  • Develop and maintain positive relationships with suppliers, local authorities, the Logistics Cluster, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.

Quality Management

  • Use and promote the use of documents in the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
  • Be aware of the potential for loss or fraud in logistical activities and procedures. Proactively work to prevent such occurrences by working with the team to improve transparency and to ensure the best use of Medair assets and resources.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

  • University degree in relevant subject or equivalent professional / technical qualification.
  • Strong working knowledge of English (spoken and written).

Experience / Competencies

  • Relevant professional experience in an administrative position, including Logistics, and/or Base Management.
  • Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
  • Able to oversee multiple tasks, prioritising and delegating as required.
  • Able to build trust and enforce procedures.
  • Team-player with good communication and inter-personal skills
  • Able to develop and maintain effective relationships with internal and external stakeholders
  • Problem solving ability. Strong administrative skills.
  • Good numerical and report writing skills. Attention to detail.

How to apply:

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices

c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).

d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.*

click here for more details and apply

Supply Chain & Operations Manager

 FULL TIME  Comments Off on Supply Chain & Operations Manager
Oct 072020
 

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Country: South Sudan
Organization: Relief International
Closing date: 5 Nov 2020

Position: Supply Chain & Operations Manager

Duration: 6 Months fixed term starting January 1st 2021.

Locations: Maban (Roving position)

Direct Line Supervisor: DCD – Operations

ABOUT RI

Established in 1990, Relief International (RI) is a leading global humanitarian, nonprofit organization committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with communities on the front-lines, RI innovatively bridges the gap between immediate relief and long-term community development, providing them the tools and support they need to gain self-reliance.

Summary

Under the direct line management of DCD Operations, the SC& manager shall follow RI procedures to ensure timely implementation of operations activities. This includes Planning, Procurement, Asset management, Warehouse & inventory management, Transport Distribution and compound management. Together with program managers ensures timely implementation of programs activities. This specific role also requires highly motivated person with excellent working knowledge of supply chain & logistics aspects in resolving operational critical challenges as they arise in an emergency setup.

Essential Position Responsibilities and Duties

· Deputizes DCD Operations in ensuring operational policies and SOP’s are complied with.

· Reviews files and operations periodic reports to ensure accuracy and timely submission to DCD operations.

· Leads on procurements of open tender thresholds in accordance with the approval matrix.

· In consultation with DCD operations participates in identifying gaps, conducts capacity building of operations team at field level and follows to ensure correct use of tools in an accountable manner.

· Works closely with program managers to ensure their requests are submitted on time and deliveries are also submitted within the schedule.

Warehouse Management

· Lead to ensures accountability for stocks through required periodic reporting (i.e weekly, Monthly, bi-annually and Annually) and ensure stock are well supported by applying required stock management tools in accordance with RI stock management procedures.

· Ensure staff in charge of stocks control are adequately trained and capacity build on good warehousing standards and accountability

· Ensures good warehousing & inventory management systems are implemented and storage facilities are up the standards as per RI warehousing guidelines.

Assets Management

· Supervises assets verification process in all facilities to determine existence, condition and ensure accurate updated asset register in accordance to RI asset management policies.

· Follows to ensure accountability, documentation and handover paperwork are correctly done (I.e. Donation certificates and/or asset transfer certificates)

· Ensure that staff in charge of assets control are adequately trained and capacity build on good assets/equipment management standards and accountability.

Fleet Management

· Leads in the enforcement of optimum fleet management procedures and follows through to ensure available fleet is well documented and utilization is planned for in an effective/efficient manner.

· Ensures the fleet is maintained and serviced regularly to avoid unnecessary breakdowns.

· Supports fleet supervisors to by ensuring a well-functioning fleet system with sound fuel control mechanisms.

Informational and Technology

· Acts as the focal point for IT systems through ensuring connectivity is interrupted. Coordinated with Juba office for any outrages for quicker stabilization.

· Supports the team to troubleshoot challenges they may face with internet and/or IT equipment.

· Ensures IT equipment are well maintained and in good conditions at all times

Facilities and property Maintenance

· Under the direction of DCD ops support the Area managers to assess the facilities and identify any needs for renovation or upgrades

Other (as needed or assigned)

· Represent RI in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of RI’s mandate, ethics, values and stand-point with regard to other actors

· Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.

· Provide input to, and deliver, where applicable, training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs

· Performs any other duties as assigned by supervisor **

Accountability

· Responsible to ensure that all activities are conducted in accordance with RI policies and procedures, donor regulations and local laws.

· Responsible to ensure that all allegations of breaches of the Code of Conduct by staff reporting is made in accordance with incident reporting policy.

Qualifications and Requirements

· Degree in Procurement/Supply Chain Management/Logistics or related field. **

· At least 5 years of general logistics experience and at least 3 years of experience in logistics in humanitarian organizations.

· Good leadership and supervision skills.

· High computer literacy level with expected proficiency in MS Word, Excel, PowerPoint, PDF and Internet. **

· Ability to work independently, take personal initiative, and multi-task including strong facilitation skills in an ever changing dynamic operational environment**

· Excellent written and spoken English language skills. **

· Strong administrative and organizational skills.

· Ability to coach others and work in a team environment with experience in conducting training.

· Excellent interpersonal skills, cultural awareness and ability to work effectively in an operational environment.

· The capability and willingness to be flexible and accommodating in sometimes difficult and challenging work situations.

· Commitment to and understanding of RI’s aims, values and principles.

DESIRABLE

Experience with recognized international NGO will be an added advantage**

RI Values

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities. We value:

· Inclusiveness

· Transparency and Accountability

· Agility and Innovation

· Collaboration

· Sustainability

How to Apply

Interested candidates are required to submit a detailed CV and cover letter by November 05 , 2020. Due to the critical nature of this assignment, applications will be reviewed on a rolling basis and candidates will be interviewed prior to the closing date that may appear on any of the job boards where this vacancy is posted. Female candidates are strongly encouraged to apply.

How to apply:

Interested applicants please follow this link to apply;

https://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp?org=RI&cws=4&rid=1589

click here for more details and apply

Vehicle Fleet Manager-South Sudan

 FULL TIME  Comments Off on Vehicle Fleet Manager-South Sudan
Sep 252020
 

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Country: South Sudan
Organization: Carter Center
Closing date: 6 Nov 2020

The Vehicle Fleet Manager (FM) position exists to provide The Carter Center’s South Sudan Guinea Worm Eradication Program (SSGWEP) with a viable transport capacity.
Personnel Management

Directly supervise the Assistant Vehicle Fleet Manager (AFM) to ensure that.

  1. The monthly vehicle report sheet is completed and furnished to the Country and Deputy Country representatives before the 21st of the following month.

  2. The vehicle allocation sheet is furnished to the Country and Deputy Country Representatives before close of business every Monday.

  3. All driver and mechanic leave requests are approved bearing in mind program requirements.

  4. All vehicles and motor cycles have up to date registration documents.

  5. All vehicles and motor cycles have current insurance coverage.

  6. Each vehicle and motor cycle has an individual file in the Juba Transport Office and a mirror copy at the relevant hub.

Serve as the overall manager of all transport staff.

  1. Ensure all drivers are in place as directed by the Country and Deputy Country Representatives.

  2. Ensuring that all positions within the transport department are filled with competent qualified staff.

  3. Continually evaluate transport staff providing corrective training as required.

  4. Interview and test all prospective transport staff.

  5. Prepare draft warning letters when warranted.

  6. Prepare and submit bi-annual evaluations for all transport staff. Recommend two drivers and one mechanic for a one-off performance bonus.

  7. Ensure that all transport staff are following the transport policy document and SOPs.

  8. Ensure that in the event of an accident or any other incident the driver fully completes the incident report form or insurance claim document.

  9. Ensure all employees receive proper transport orientation upon initial employment and clear all transport related obligations upon departure from The Carter Center.

Vehicle Condition

It is the responsibility of the Fleet Manager to guarantee the maximum availability of a fleet of vehicles, motor cycles and generators bearing in mind safety and economic viability.

  1. The Fleet Manager is responsible for the overall supervision of all hub workshops.

  2. The Fleet Manager is responsible for the implementation of the TCC preventative maintenance program.

  3. The Fleet Manager is required to provide technical assistance to the workshops when required either hands on assistance or in an advisory capacity.

  4. The Fleet Manager will perform vehicle inspections while visiting hubs.

  5. Any requests for using non TCC workshops, (i.e. accident repair) to perform repairs require authorization by the Fleet Manager.

  6. The Fleet Manager will ensure that all TCC workshops are adequately equipped and tool inventories are regularly checked.

  7. The Fleet Manager will ensure that all repairs are fully documented.

  8. The Fleet Manager will review all job cards and vehicle condition reports on their arrival in the Juba office.

  9. Based on Job cards the Fleet Manager will provide a costing for repairs done.

  10. The Fleet Manager is responsible for preparing the VOR reports for presentation to the CR/DCR and comment on the situation.

  11. The Fleet Manager is responsible for ensuring that the correct lubricants are available and used during maintenance

Supply and Inventory

  1. The Fleet Manager is responsible for ensuring that spare part stores have accurate up to date inventories.

  2. The Fleet Manager is responsible for ensuring that all spares are stored properly. And that any perished parts are discarded.

  3. The Fleet Manager will write a minimum stock reorder quantity on each stock card in order not to wait until an item is out of stock before reordering.

  4. The Fleet Manager will scrutinise and authorise all stock requests from the hubs.

  5. The Fleet Manager will on a yearly basis prepare annual bulk spare parts purchase orders bearing in mind current stock holdings and projected usage.

  6. The Fleet manager will advise procurement on transport purchases.

Reporting

  1. The Fleet Manager is ultimately responsible for completion of the monthly spread sheet and KPIs and highlight any anomalies.

  2. The Fleet Manager will provide the CR/DCR with a thrice weekly Vehicle Off Road report with comments and advice.

  3. The Fleet Manager will forward all incident reports to the CR/DCR with comments.

  4. The Fleet Manager will provide a monthly narrative report to the CR/DCR and Atlanta describing problems faced actions taken and proposals for changes. Payment will be based on this report.

  5. The Fleet Manager is responsible for ensuring that all vehicles and motor cycles are properly insured and registered and any vehicles or motor cycles not are reported to the CR/DCR.

How to apply:

To apply, please send CV and cover letter to GuineaWorm.Recruitment@cartercenter.org . Subject line must include: Application Fleet Manager Position. All documents must be in Microsoft Word or PDF format. Materials in other formats or applications without required materials will not be considered. In the body of the e-mail, please indicate where you saw the job posting.

Only finalists will be contacted. The Fleet Manager will be based in South Sudan.

click here for more details and apply

South Sudan: Program Director – Partnerships and Learning

 FULL TIME  Comments Off on South Sudan: Program Director – Partnerships and Learning
Jul 082020
 

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Country: South Sudan
Organization: Internews Network
Closing date: 6 Aug 2020

Position Summary

The Program Director for Partnerships and Learning provides strategic direction, project management leadership, and technical expertise in media development to support effective and streamlined programming in South Sudan.

The Program Director is a key member of the Senior Leadership team and works closely with the Deputy Chief of Party and Chief of Party. The Program Director will work closely with managers and technical advisors on the project.

The Program Director will oversee and manage two teams: 1) Partnerships and 2) Learning, and is currently expected to have five (5) direct reports including the Communications and Learning Manager (CLM), Subgrants Coordinator, M&E Reporting Coordinator, and two M&E Offficers. Once a CLM is hired, the M&E and reporting Coordinator and two M&E Officers will report to the CLM. The Program Director will also work closely with the Partnerships Coordinator. The Program Director is therefore ultimately responsible for the successful engagement and coordination of international and local media partners, as well as management and communication of impact across all activities for Internews in South Sudan.

This position is currently remote-based, but will eventually be based in Juba, South Sudan with some travel required to field locations.

Key Responsibilities

Strategy

  • Contribute new ideas and develop initiatives related to media development, media innovation, and media partnerships in the South Sudan context;
  • Support the Chief of Party and Deputy Chief of Party to develop draft project work plans, agreement modification requests. Respond to donor inquiries and strengthen long-term strategy for Internews South Sudan;
  • Develop organization-wide project and personnel management systems, processes, and tools including rollout and support to ensure wide adoption and use;
  • Ensure two-way communication and feedback between all departments, staff, partners, donors and stakeholders;
  • Develop a communications and learning strategy to articulate the full scope and impact of the project on a regular basis to external and internal stakeholders.

Partnerships

  • Oversee Internews’ partnerships component, in close collaboration with the Grants and Compliance Manager, Sustainability Advisor, Subgrants Coordinator, and Partnership Coordinator;
  • Ensure sub-grant related administrative processes and procedures are standardized and consistently implemented throughout the program, including agreements, disbursements, and reporting, in collaboration with the Grants and Compliance Manager;
  • Ensure good knowledge management across grants, including key project documentation, to enable all teams supporting the grant to access information and provide a fully auditable trail;
  • Explore new partnerships with USAID, OFDA, and PRM implementing partners in collaboration with the Partnerships Coordinator and Senior Leadership team;
  • Develop concept notes and agreements for potential or new media partnerships;
  • Manage new partnership agreements in collaboration with Project Managers as necessary.

Learning

  • Oversee the performance and impact measurement for Internews in South Sudan, including collection and monitoring of all data, processing and verification, in close collaboration with the Communicating and Learning Manager and the M&E and Reporting Coordinator.
  • Manage donor reporting for projects funded by USAID, BPRM, UN, etc., in close collaboration with the M&E and Reporting Coordinator.

Communications

  • Oversee the communication of program impact across all activities of Internews in South Sudan, in close collaboration with the Communications and Learning Manager;
  • Contribute to overall communications strategy as led by the Communications and Learning Manager with the support of the Social Media Coordinator; includes generation of content and social media presence.

Personnel Management

  • Directly supervise and coach staff of two teams: 1) Partnerships: Subgrants Coordinator and 2) Learning: Communications and Learning Manager, M&E and Reporting Coordinator, and two (2) M&E Officers;
  • Responsible for keeping meticulous records, archives and databases for all activities and ensuring they are updated regularly.

Qualifications

  • MBA, MPA or MA in business, non-profit management, social science, development, evaluation, or related field OR equivalent standard of education;
  • Knowledge of and interest in technological solutions for increasing project and team efficiency, productivity, collaboration, engagement, communication, accountability and morale;
  • Familiarity with various project management approaches or tools such as PMDPro, PMD4NGOs, Trello, Asana, and a desire to support teams to implement them;
  • Strong hands-on media background in a development context;
  • Experience in monitoring and evaluation for social programs and/or media;
  • Experience with grants management and due diligence;
  • Exceptional and inspired English writing skills, to a publishable standard. Writing samples and portfolio required;
  • Familiarity with both qualitative and quantitative data collection and M&E database systems;
  • Sensitivity to cross-cultural dynamics in the workplace and experience supervising diverse staff;
  • Must be self-reliant, resourceful, good problem-solver, good humored, and flexible;
  • Experience living and working in Africa and/or conflict/post-conflict environments;
  • Ability to travel within South Sudan. Willingness to spend extended time in the field, with limited facilities, often under harsh conditions;
  • Understanding of and commitment to upholding Internews’ Core Values.
  • Fluency in English required; knowledge of Arabic a plus.

How to apply:

To apply, please visit the posting at our Careers page.

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Supply Chain Manager

 Diseño Grafico, FULL TIME  Comments Off on Supply Chain Manager
Mar 172020
 

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Country: South Sudan
Organization: Medair
Closing date: 16 May 2020

Role & Responsibilities

Ensure quality goods and services are delivered in a timely, cost effective manner to Medair Projects. Take an active lead role in the management of the country supply chain for the South Sudan Programme in close coordination and liaison with the Juba logistics manager, transport coordinator and field locations. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, GSO or field guidelines.

Project Overview

Multi-sector relief and rehabilitation programme including: provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.

Workplace & Conditions

Field based position in Juba, South Sudan. Working and living conditions may be very basic and require great resilience. Take a look at Medair’s work in South Sudan.

Starting Date / Initial Contract Details

April 2020. Full time, 12 to 24 months.

Key Activity Areas

Supply Chain Management

  • Ensure Strategic management and oversight of the supply chain for Medair South Sudan to ensure all Medair field projects receive required supplies and equipment accurately, and to required quality.
  • Meeting the relevant supply chain communication requirements of the country programme, this includes management and dissemination of information relating to order and supply chain status and reporting and accountability requirements to, project, Medair and donors.
  • Develop and maintain an efficient and transparent workflow process of the supply chain in Juba with all relevant functions and roles in liaison with the Logistics Manager.
  • Work in close cooperation with other team members, sharing information on the assessments and proposed interventions, providing overviews of supply chain requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources for supply chain.

Procurement

  • Manage the processing of local, regional and international purchase requests.
  • Responsibility for keeping the BOF up-to-date, ensuring accurate and up-to-date information is provided for all order on a weekly basis including GIK BOF (key communication document to the field).
  • Take the lead with Logistics Manager’s support to implement procurement planning for the country programme. Implement selected supplier lists, price lists, conduct price controls, market research and consolidate orders where possible Ensure all procurement activities are carried out in line with Medair guidelines and procedures and according to any donor requirements.
  • Responsible for a customs management for International and local orders. Ensure tax exemption and customs clearances are executed in a timely manner. Ensure proper documentation of supply chain processes from PRs to ROGs.
  • Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.
  • Manage the supply chain process of Gift-in-kind (GIK) from local implementing partners (including WFP, UNICEF, UNFPA, UNHCR, WHO, Other Implementing Partners and donors).
  • Staff Management
  • Line Manage the Procurement Officers. This includes: setting objectives; supporting and encouraging the team to take ownership of PR’s seeking clarification on items pre-purchase and the stock management process; Quality Assurance of items when delivered; enduring their communication of items ready for the field to Procurement Manager; build relationships with staff.
  • Ensure good accountability and reduction of the possibility for fraud.

Quality Management

  • Ensure Procurement Officers are taking responsibility for Quality Assurance, checking goods delivered on PR’s assigned to them within 24 hours of items being delivered to the warehouse.
  • Ensure good record keeping with accurate paper trail and electronic records.

Relationship building

  • Develop strong, open and trustful relationships with Project Managers, have an understanding of their procurement plans for the coming 6-12 months and understand what their urgent needs are.
  • Key coordination and responsibility for the relationship with GSO logistics and Nairobi logistics, acting as the focal point for requesting quotes and feeding back information to the field teams and then funnelling PR’s as appropriate to Nairobi / GSO.

Team Spiritual Life

  • Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
  • Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
  • Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

How to apply:

Before you apply

Please ensure you are fully aware of the:

a) Medair organisational values.

b) Medair is committed to safeguarding the protection of beneficiaries, volunteers, staff and partners, and particularly children. Therefore, we do not employ staff whose background we understand to be unsuitable for working with children. Medair staff are required to give the utmost respect to, and comply with, Medair’s accountability policies and best practices.

c) Key Profiles & Benefits Package provided for Internationally Recruited Staff (IRS).

d) Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).

Application Process

To apply, go to this vacancy on our Medair page. Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.

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South Sudan: CALL FOR PRE-QUALIFICATION OF SUPPLIERS AND SERVICE PROVIDERS FOR THE YEAR 2020

 FULL TIME  Comments Off on South Sudan: CALL FOR PRE-QUALIFICATION OF SUPPLIERS AND SERVICE PROVIDERS FOR THE YEAR 2020
Nov 272019
 

Organization: Action Africa Help – International
Country: South Sudan
Closing date: 09 Dec 2019

The Action Africa Help International (AAH-I) South Sudan is calling for applications for pre-qualification from competent and qualified suppliers and service providers for the provision of various categories of goods and services for the year 2020. The pre-qualification will be followed by a Request for Quotations (RFQ), Invitation to Bid (ITB) and/or Request for Proposal (RFP) which may result in Long Term Agreements with the successful bidders.

Companies that wish to participate in the process are required to complete the application forms indicating the categories for which the applications are being submitted.

More information on the requirements, List of categories and application form can be downloaded from AAHI Website.

The deadline for receiving applications is 9th December 2019 at 1600hrs, East Africa Standard Time.

How to apply:

https://www.actionafricahelp.org/procurement/ for the complete set of documents, and instructions.

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South Sudan: South Sudan: Senior Media Adviser

 FULL TIME  Comments Off on South Sudan: South Sudan: Senior Media Adviser
Sep 282019
 

Organization: Internews Network
Country: South Sudan
Closing date: 09 Oct 2019

GENERAL FUNCTION:

The Senior Media Adviser will be based in Juba, reporting to the Chief of Party. The position requires travel to remote project sites and a high level of resourcefulness, teamwork, and problem-solving while operating according to Internews core values

ESSENTIAL DUTIES AND RESPONSIBILITIES

Strategy:

  • Develop a media strategy to inform Internews programming in support of accurate, balanced, objective, impartial journalism. This media strategy will include content production, dissemination, training and will ensure all supported content meets international quality standards.
  • Devise and implement a wide range of innovative activities supporting media development across South Sudan, with particular reference to sustainability and resilience.
  • Explore non-traditional media initiatives (direct engagement, CWC, etc.) to further program objectives.
  • Establish and maintain close relationships with donors, media houses, journalists, traditional authorities, youth and women leaders, NGOs, and CBOs.
  • Liaise closely with the M&E department to ensure effective monitoring and evaluation of Internews activities through trip reports, weekly reports, and activity evaluation forms as required.
  • Monitor and compile internal reports on violations of press freedom and attacks against journalists.
  • Assist the COP with donor liaison activities and identifying new donor opportunities.

Content:

  • Develop creative and innovative approaches to content production and dissemination, particularly in terms of civic engagement, GBV and trauma.
  • Ensure all content produced by Internews’ local partners, sub-grantees and trainees meet international standards of quality. Provide editorial guidance when/if necessary.

Digital media and support to local partners:

  • Devise and supervise business development strategies for partners, in collaboration with the Senior Sustainability Advisor, that include the transition to digital media.
  • Develop a range of innovative digital media activities for subgrantee partners.
  • Strengthen relationships with digital service providers such as Newsgain and Geopoll.
  • Provide training and supervision on proposal writing, presentations and donor relations to local partners.

Media Training:

  • Design journalism training strategy and curricula tailored to South Sudan media houses. The training program will focus on training local journalists on gender-bsed violence, resilience, conflict and trauma.
  • Develop, coordinate and in some cases lead regular journalism training programs and workshops which bring together stakeholders and journalists to to deepen their understanding of their respective roles and improve relations between them, in conjunction with subgrant partners.
  • Supervise a pool of trainers (on staff and consultants) who will deliver trainings in the country.
  • Ensure all trainings and related events meet Internews’ standards of quality.
  • Coordinate events linked to press freedom – World Press Freedom Day etc.

Understanding of and demonstrated commitment to upholding Internews’ Core Values

Essential skills skills/ and experience

The Senior Media Coordinator must be an experienced journalist with sound judgment, excellent communication, interpersonal and common sense problem-solving skills. They must feel comfortable working in a fluid, dynamic environment within a team context.

The candidate should possess an awareness of the South Sudan media context, with good connections with local journalists, radio broadcasters, and influential media actors in country.

In addition, the individual should meet the following minimum qualifications:

  • Degree in communications, international development, management, or other relevant area, or commensurate experience
  • 10 years or more of work experience in the media/information sector;
  • Demonstrated experience initiating and managing media development projects;
  • Extensive experience working in conflict and immediate post-conflict situations; strong preference for previous work experience in South Sudan;
  • Knowledge of practical skills and techniques that contribute media sustainability;
  • Oral and written fluency in English mandatory, knowledge of Arabic a plus.
  • Excellent reporting skills.

How to apply:

Visit: https://chm.tbe.taleo.net/chm04/ats/careers/v2/viewRequisition?org=INTERNEWS&cws=38&rid=1031

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South Sudan: Field Security & Logistics Officer

 Almacen, FULL TIME  Comments Off on South Sudan: Field Security & Logistics Officer
Aug 222019
 

Organization: CTG
Country: South Sudan
Closing date: 28 Aug 2019

Overview of position

Responsible for all items within CTG office spaces and CTG staff accommodation, including but not limited to equipment, furniture and electrics

Responsible for ensuring the proper use and maintenance of IT (computers, software, backups, etc.) and communication tools as well as the communication means in the Country, allowing permanent communication between the country and HQ. Ensuring all staff in the country benefits from proper training on how to use communications equipment available in the Mission (e.g. satellite phones, computers, myctg, etc.)

Responsible for defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of CTG’s security in country policy and guidelines, evacuation plan and contingency plan (including for epidemics like Ebola), , monitoring on a daily basis the security rules observation and reporting to the Country Manager of any problem. For this purpose, the Security and Logistics officer will have to create an appropriate environment to facilitate exchange of information on security situation.

Implement and manage Duty of Care in accordance with CTG’s contracts and obligations.

Expected output

· Induction Training – Providing the Security Awareness brief to all newly hired staff. Vetting and status check on all nationals as required.

· Review and track trip reports (not movement requests).

· Providing security advice to projects and consultants.

· Advising all CTG projects, staff and consultants on security incidents by sms and email as agreed with Account Managers. Undertaking analysis and sending out a monthly security situation report.

· Establish a security information network to receive and then send out security advisories.

· Develop relationships with the client security managers and other security stakeholders in country.

· Keep updated contact list/database of staff supervisors and security focal points.

· Establish an emergency call-out procedure for each project so CTG can track and react to incidents.

· Deploy forward to the regions to undertake reconnaissance of locations to assist consultants.

· Incident management: fill out incident reports, be on-call to deal with emergencies and undertake investigations as directed. Establish a lesson learned register post incident.

· Assist Account Managers with personal administration for consultants.

· Assist Account Managers with visa requirements for international consultants.

· Other tasks as directed by the Head of Security and Country Manager.

Project reporting

Monthly Country Security report. Incident Reporting.

Internal: Reports to the Country Manager.

Will be required to work closely with the Account Managers and the Country Manager in South Sudan.

Will have a technical line to the Head of Security in Dubai.

Key competencies

Teamwork and cooperation, Strategic vision, Leadership, Service orientation

Team management

Will be managing drivers and contractors

How to apply:

Candidates interested in applying for this role need to register on CTG website as a candidate & apply for this role using this link: https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a111o00000N0A5o

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